Shared Governance

Employee Relations and Professional Development Council

Co-chair: Kristin Gebhardt and co-chair Tim Twohill

Employee Relations and Professional Development Council email

For membership, meeting schedule, approved policies, agendas, handouts and meeting notes visit the Employee Relations and Professional Development Council Sharepoint page.

Past reports:

Feb. 27, 2017

The Employee Relations and Professional Development (ERPD) Council spent the majority of their Feb. 27 meeting focused on employment/career opportunities, identifying the components of a system that will help us achieve/answer the issue question and clustering the options into groups that could eventually become policies to support employment opportunities.

The ERPD Council also heard a brief report out by the Transfer and Promotion Policy subgroup and the Policy Dispute Resolution Procedure subgroup, which will both report out again at the next meeting.


Feb. 13, 2017

The Employee Relations and Professional Development Council discussed next steps on their Policy Dispute Resolution Process following a presentation to the Assembly on Feb. 8. A Council subgroup will be formed to continue to work on the policy to make it more focused, add clarity and explore expanding the eligibility section.

Related to the priority of Career Opportunities, the activity being worked on will be finished at the next meeting, and work will begin on the Issue Analysis Sheet on options and looping out

Jan. 30, 2017

The Employee Relations and Professional Development (ERPD) Council met on Jan. 30 and continued discussion on the Policy Dispute Resolution Process. Documents are being completed and will be shared with the College Assembly for a first read at the Feb. 8 Assembly meeting. An impasse was declared on one step in the process and another step will feature two best options. The Council members came to consensus on all other aspects of the process.

The Council started an activity related to their priority of Career Opportunities.


Jan. 17, 2017

The ERPD Council spent a majority of their Jan. 17 meeting discussing the Policy Dispute Resolution Process and next steps. The points of contention were deliberated and agreement was reached that there is consensus on most of the Policy and the principle steps.


Dec. 19, 2016

The Employee Relations and Professional Development (ERPD) Council spent most of their Dec. 19 meeting discussing the Policy Dispute Resolution Process. A subgroup of the ERPD Council had met with President Daniels on the topic and his interests were shared. The Process was looped out to the College Assembly on Dec. 14 and subsequent feedback was also shared.


Nov. 28, 2016

The Employee Relations and Professional Development (ERPD) Council spent a majority of their Nov. 28 meeting discussing the Policy Dispute Resolution Process (PDRP) and feedback from the College Assembly meeting on Nov. 23.

The tentative plan is to create more in-depth presentations for the Assembly on both the PDRP and Grievance Procedure to share at the Dec. 14 Assembly meeting. In the interim, an ERPD subgroup will meet with President Daniels to obtain his feedback and interests. The Council will then ascertain their next steps.

 

Nov. 14, 2016

The Employee Relations and Professional Development (ERPD) Council has agreed to present the Dispute Resolution Policy to the College Assembly for their review, interests and feedback. The presentation will include the parts of the Dispute Resolution Process that ERPD Council members agree upon and the parts they do not. Once Assembly feedback is gathered, the Council will continue to work on the Policy.

The Council agreed to also present the Grievance Procedure to the Assembly for review and thumbing. 

 

Oct. 31, 2016

The Employee Relations and Professional Development (ERPD) Council met on Oct. 31 and thumbed their updated charge and the updated Use of Facilities Policy.

The ERPD Council plans to thumb the Dispute Resolution Process and Grievance Procedure at their next meeting. Subgroups continue to work on the Outsourcing and Transfer and Promotion Policies.

Oct. 17, 2016

The Employee Relations and Professional Development (ERPD) Council met on Oct. 17 and continued an exercise related to the Career Pathways/Opportunities priority. They’ll complete this activity at their next meeting.        

The ERPD Council plans to thumb the Dispute Resolution Process, Grievance Procedure and Use of Facilities at their Oct. 31 meeting. Subgroups continue to work on the Outsourcing and Transfer Promotion Policies.   

Oct. 3, 2016

Much of the Oct. 3, 2016 Employee Relations and Professional Development (ERPD) Council meeting involved a facilitated exercise on the Council’s priority, Career Pathways/Opportunities. The exercise will be completed at the next meeting.                                                                                     

The draft Dispute Resolution Process was reviewed. An updated version will be shared soon. The subgroup that had been working on this has now disbanded. The review/possible thumbing of the Grievance Procedure was postponed.

Sept. 19, 2016

The draft dispute resolution process that was shared with the Dispute Resolution Task Force was provided to the Council on Sep. 19. They plan to review and possibly thumb an updated version at their next meeting. The Council also plans to thumb the Grievance Procedure.

The draft updated Employee Handbook was reviewed. The Council will form subgroups to review and update policies related to outsourcing, transfer and promotion and use of facilities by the end of October.

On Oct. 3 the Council will start working on a framework for the priority issue of Career Pathways, which they hope to complete by December.

 

Aug. 15, 2016

The Employee Relations and Professional Development Council (ERPD) has finalized their membership and has agreed to move forward with identifying alternates for each employee group. They met on Aug. 15.

Thumbing of the Grievance Procedure will take place at the next meeting. The Procedure is limited to issues involving discipline, termination, and workplace safety.

The Dispute Resolution Task Force will report out on a process for issues that fall outside the scope of the Grievance Procedure. This new process may also be thumbed at the next meeting.


July 18, 2016

The Council met on July 18. They finalized the fall/spring membership roster. The Dispute Resolution Task Force plans to present a draft policy to the Council at their August meeting with the intent to thumb in September. The Council also brainstormed potential options to address interests regarding career pathways and opportunities.

June 20, 2016

The Employee Relations and Professional Development (ERPD) Council discussed the fact that two membership applications from staff interested in serving on the ERPD Council were inadvertently overlooked and not considered when the College Assembly met to determine the makeup and membership of the Councils. At the next meeting on July 18, the ERPD Council will finalize membership considering the aforementioned staff as well as others who were not selected to serve on the ERPD Council.
 
Dr. Daniels attended part of the meeting to share his interests related to the grievance procedure.

May 16, 2016

The Council met on May 16. Its newest members were welcomed. They also conducted a brainstorming activity dealing with how to embed IBPS philosophies and shared decision making.

The Council next discussed the Grievance Procedure. Interests of the College’s Legal Counsel were reviewed and Council interests were established. Members have assignments to complete and review interests for discussion at their next meeting, when next steps will also be determined.

May 2, 2016

At their May 2 meeting, the Council discussed feedback provided by the College’s Legal Counsel on the Grievance Procedure following review of proposed language modifications. Their main concern relates to broadening the scope beyond statutory requirements. The Council agreed on several of the proposed modifications that do not broaden or conflict with the current scope.

On May 16, the Council will identify their interests regarding the Grievance Procedure, review the interests of Legal Counsel and the President and ascertain next steps. They will also continue work on the Career Pathways Issue Analysis Sheet.

April 18, 2016

The Council met on April 18 and approved Phil Gasper and Clarissa Sheldon as interim Council members. They also approved Nicole Soulier as the interim Council Co-chair until the election process is completed.

Regarding due process/grievance procedure, the Council expressed interests about the proposed language modifications recently suggested by a council member to make the Policy more consistent with what the Contract Alternative Committee had approved. This will be looped out to the College’s Legal Counsel.

At the next meeting, the Council will discuss the feedback and thumb each individual updated section of the Policy and discuss next steps to move it along through Shared Governance.

March 25, 2016

As the Council has lost two members, discussion during the March 25 meeting revolved around interim replacements and a new interim co-chair. This will be considered further at the next meeting with the goal of making decisions on interim appointments. 

The Council also reviewed the current due process/grievance procedure and identified major or substantive changes and others that are minor clarifications for Human Resources to update. At the next meeting, language for the major changes and interests will be debated. When an agreement is reached, the updated procedure will be moved on through the Shared Governance process.

Feb. 29, 2016

The Council last met on Feb. 29. Discussion was held about due process and the current grievance procedure. One council member outlined their interest in proposing changes to make the language more consistent with what the Contract Alternative Committee had originally approved. Dialogue revolved around policy versus procedural changes.

The Council agreed to identify which points are minor clarifications that Human Resources can update to provide clarity, and which points are substantive changes that will need to be thumbed by the Council and passed on through the shared governance process.

Feb. 15, 2016

The Council met on Feb. 15. The development of and process behind the current Due Process and Grievance Procedure were discussed. The council will review perceived issues or inconsistencies and proposed modifications at their next meeting.

The Human Resources Department is compiling Employee Handbook updates to share with the ERPD Council for feedback prior to college-wide dissemination. Hopefully in April a message will be sent to employees outlining the latest updates and indicating an updated version is available. 

Feb. 2, 2016

The Council met on Feb. 1. They discussed data requests related to the issue of Career Opportunities and completed a TRIZ exercise to promote creative problem solving.

An email request was received in the council mailbox to review the language on work breaks in the Employee Handbook. The possibility of clarifying the language will be discussed with Human Resources and discussed at the next council meeting.

Mid-term council replacements were also discussed. This issue was brought to the Council due to the resignation of one council member and a recommendation for replacement. A decision will be made at the next council meeting as to how to proceed.

Jan. 19, 2016

The Council met on Jan. 19. Upon the President’s decision that the ERPD Council will not work on compensation issues, they’ve moved on to the priority of career opportunities. The Issue Analysis Sheet (IAS) developed by the Contract Alternative Committee (CAC) was reviewed and used as a starting point.

A council member asked this group to review the current Due Process/Grievance Policy, indicating that it is different than what the CAC approved.  There is a request for information from the President and Cabinet as to the why changes were made to the CAC version of the policy and what interests wouldn’t be met if the current language was not used.

Dec. 21, 2015

At the Employee Relations and Professional Development (ERPD) Council meeting on December 21, 2015, the ERPD Council was informed that President Daniels has decided that this council will not work on compensation issues. The president is interested in forming a smaller compensation group outside of Shared Governance to address compensation and make recommendations directly to him. Details about this or how the process will work aren't certain yet. In light of this, rather than beginning on starting salaries as originally planned for today, the ERPD Council will move on to the priority of Career Opportunities at the next meeting.

Dec. 7, 2015

The ERPD Council approved the Compensation Philosophy, and it was presented to the College Assembly on Dec. 9, and hopefully will be approved at their next meeting in January.

Employee Handbook listening sessions by the Human Resources Department will be held at Convocation and at the college campuses from January to March. They will include a brief introduction and an open discussion with opportunity for questions. A message will be sent to employees with details.

Regarding the issue of Compensation, developing a realistic timeline was discussed and subgroups were established to work on identified components of Compensation.

The Council finalized their spring 2016 meeting schedule, now posted on the ERPD Council web page.

Nov. 23, 2015

President Daniels attended the Nov. 23 ERPD Council meeting and met with the council members privately for the majority of the meeting, except the human resources staff, regarding the Employee Handbook. 

On Dec. 7, the ERPD Council hopes to thumb the Compensation Philosophy and send it on to the College Assembly.

The remainder of their last meeting was spent drafting the next ERPD Council meeting agenda.

Nov. 9, 2015

The ERPD Council updated the draft Compensation Philosophy again following feedback received from the solicitation of review by College Assembly members and the Administrative Working Conditions Interests Team. An equity/diversity statement may be incorporated into the philosophy at the next meeting, at which point the goal is to thumb the philosophy and forward it to the College Assembly.

At the next meeting, as an informational item only, the Employee Handbook will be discussed as far as what policies were incorporated into the handbook and on what page they may be found. Any feedback on possible discrepancies or clarification needed in the handbook should be shared with the Employee Handbook mailbox for research and review by the HR Department.

Oct. 26, 2015

The ERPD Council last met on Oct. 26. They finalized an issue statement under the recognition theme as, “How does Madison College define, identify, and reward extraordinary efforts while remaining sensitive to the interconnectedness of all efforts?”

The Council also had brainstormed to gather interests and possible options on its first major issue of the year: “What are the essential components that value and reward Madison College employees?” This issue is under the compensation theme, which aligns under four of the five Strategic Directives.

Oct. 12, 2015

The updated draft Compensation Philosophy was reviewed and thumbed by the council at their October 12 meeting. It will be shared with the College Assembly and the Administrative Working Conditions Interest Team to solicit their feedback by October 28.

The council prioritized issue questions and identified the top two priorities to begin working on:

compensation and career opportunities. They will start drafting the Issue Analysis Sheet on compensation at the next meeting.

Sept. 28, 2015

At their Sept. 28 meeting, the team reviewed the draft faculty workload models from the Academic Council. Discussion centered on the potential compensation impact of the models. The ERPD members elected to hold off on compensation-related efforts until the Academic Council has completed their work on this issue.

 At the next meeting, they will review and approve the updated draft version of the Compensation Philosophy in order to share it with other groups for feedback. They will also continue working on the Issue Analysis Sheet on Compensation to finish the issue questions and prioritize the issues.

Sept. 14, 2015

The Employee Relations and Professional Development Council focused on the Issue Analysis Sheet (IAS) on Wages in their Sept. 14 meeting. The previously established categories of topics in relation to the IAS on Wages were reviewed and updated. Members reviewed the interests and options to determine what categories they fit into and began developing issue statements.  

At the next meeting, discussion will continue regarding developing and finalizing the issue statements for the categories and rank them in order of priority.

Aug. 17, 2015

A cost estimate on compensation for participation in Shared Governance was reviewed. The group agreed to move forward and present the policy to the College Assembly. 

The full-time faculty tuition reimbursement policy was revisited with another update suggested. Once updated, the group will thumb the policy.

The issue statement on wages was tabled until September 14  when issue statement(s) related to the established categories will be developed and ranked in order of priority.  

Aug. 3, 2015

Minor edits were suggested to the tuition reimbursement policy for full-time faculty, and the policy was thumbed. Since it’s an administrative process, it will not go to College Assembly.

Conversation focused on feedback from the draft compensation philosophy concerning equity, performance-based compensation program, recruiting and retaining the best and the brightest, options other than base building pay increases, career pathways and the importance of collaboration. The issue statement on wages was evaluated and grouped into categories.

July 20, 2015

The Issue Analysis Sheet (IAS) on compensation for participation in Shared Governance was referred back to the Compensation Task Force by the College Assembly for revisions.

The draft compensation philosophy is being shared, and feedback is being collected. It’s important to have a compensation philosophy to guide any recommendation on wages. 

The council discussed the IAS on Wages and how to break this issue into manageable parts in order to move forward.

July 6, 2015

The draft compensation philosophy was reviewed. Discussion focused on aspects that members liked, areas of concern, missing elements and next steps.

Compensation for participation in shared governance was discussed. Request made that the College Assembly task force further develop the Issue Analysis Sheet (IAS) to include all employee types.

The IAS on Wages and faculty office moves will be revisited at the next meeting on July 20.

June 8, 2015

A draft compensation philosophy for the college was shared and discussed. Council members were invited to provide feedback. It also will be shared with the Administrative Working Conditions Interest Team to solicit their input.

An established overall compensation philosophy is essential as the council proceeds with working on the Issue Analysis Sheet on Wages. 

The Employee Relations and Professional Development Council members also reviewed five issues/interests submitted to the council mailbox.

May 11, 2015

The ERPD Council revisited the policy changes recommended by the Faculty Professional Assessment and Development (FPAD) committee regarding tuition reimbursement for full-time faculty. The group approved two of three parts to the policy recommendation and offered a substitute amendment. They await reply from the FPAD committee. 

Regarding the Issue Analysis Sheet on Wages, a productive discussion was held revolving around principles to adopt that would assist in developing a compensation philosophy for all employees at the College.  At the next meeting, the list will be narrowed down to three to four principles that everyone can embrace.

April 27, 1015

Request for data/information has been sent to the faculty member administering tuition reimbursement for full-time faculty. Work continued on the Issue Analysis Sheet for Wages. Both topics will be revisited at the next meeting.

A Benefits Renewal (health insurance) update was provided by the Benefits Committee. Detailed communications will be sent out before Memorial Day weekend. 

Discussion was held about how the councils are interacting with the College Assembly. Everyone should review the College Assembly operating procedures.

April 13, 2015

The Assembly thumbed up the council’s donated paid leave policy on April 8.

The team convened on April 13 to tackle additional projects including a tuition reimbursement policy for full-time faculty.

An issue analysis sheet for wages is in the works. The council reviewed several interests submitted to the council on Monday, with responses to be drafted by the co-chairs.

March 30, 2015

There is now a web form available on the Shared Governance web pages that employees can use to submit issues and interests to the council.

Responses to feedback gathered during January Convocation also have been posted to the council’s web page.

Discussions continue on the tuition reimbursement policy. The council also thumbed a donation of paid leave policy which will move forward to the Assembly.

March 2, 2015

The council will begin working on issues related to compensation, management rights and teaching by PSRP staff.

At its March 2 meeting, the council narrowed down the top three issues on which to begin working. These issues are: non-base wages/compensation with longevity and on-call as subsections; management rights in combination with reviewing the employee handbook and teaching by exempt status PSRP staff.

The council started an issue analysis sheet related to wages and will continue to develop this. An updated tuition reimbursement policy for full-time faculty was discussed again. Data is being sought to aid further talks on this issue.

Feb. 16, 2015

The council has finalized their meeting schedule, membership roster, ground rules, and charge and discussed methods of communicating council and Assembly updates to the College community. It was determined that the Academic Council would be the lead on faculty workload rather than the ERPD Council.

The ERPD Council is also working on the new benefit of donating paid leave as well as the tuition reimbursement policy for faculty with the plan to revisit this topic at a later date to analyze a tuition reimbursement policy for PSRP and Administrators in addition to faculty. Other issues that the ERPD Council has been identified to lead include wages (except base wages), on-call, and longevity to name several.

Feb. 2, 2015

The council has discussed methods of communicating council and Assembly updates to the college community.

The group was tasked with the issue of employee workload. They are reviewing related interests with members of the Academic Council.

Published March 1, 2017. Updated March 9, 2017.