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Shared Governance

Facilities Planning and Investment Council

Co-chairs: Mike Stark and Penny Johnson

Facilities Planning and Investment Council email

For membership, meeting schedule, approved policies, agendas, handouts and meeting notes visit the Facilities Planning and Investment Council Sharepoint page.

Past reports:

Feb. 15, 2017

The Facilities Planning and Investment Council is currently working on the issue, “What are the essential elements of a policy that guides the evolution of a Facilities Master Plan for Madison College?” Throughout February, Council members reached out to college stakeholders to request input and to gather interests.

At their Feb. 15 meeting, the Council reviewed and addressed the interests received from around the college. They then identified the options for the policy and began building the structure for identifying the elements of the policy.

 

Feb. 1, 2017

At their Feb. 1 meeting, the Facilities Planning and Investment Council added another student to the group. Members also confirmed a timeline for their spring work plans. They identified a loop-out plan, created a Best Alternative to a Negotiated Agreement (BATNA), identified data needs and listed objective criteria related to the Facilities Master Plan (FMP) Policy. Individual members continue to conduct research on FMP policies at other colleges.

 

Jan. 23, 2017

The Facilities Council reports an “excellent” breakout session during January Convocation. They collected interests and issues from College stakeholders for consideration of future work.

On Jan. 23, they toured the new West Campus and assessed facility issues specific to the west side of Madison area.

The Council continues to develop the Policy which will direct the Facilities Master Plan (FMP). They hope to finish the Policy and present to the College Assembly in March or April. Upon Assembly approval, they will begin work on a 10-year Facilities Master Plan.

 

Dec. 7, 2016

Between Nov. 30 and Dec. 7, Facilities Council members toured the Commercial Ave. campus and the Protective Services Center to learn more about interests at those sites.

The Council continues to work on building a policy to direct the work of the Facilities Master Plan (FMP). Co-chair Mike Stark shed light on the history of FMPs at the College and how they help meet the goal of serving students.

Council members are researching and bringing forth interests to help inform the creation of the FMP Policy. Facilitator Ann Camillo is guiding the development of the Issue Analysis Sheet.

 

Nov. 16, 2016

Two new student members of the Facilities Council have been assigned a mentor and are getting up-to-speed on shared governance processes, culture and structure.

On Nov. 16, the Council toured South Campus to learn more about their interests. The Council then completed the issue statement that will drive the development of the Facilities Master Plan (FMP) Policy. Upon approval by the College Assembly, the Council will prepare the Issue Analysis Sheet for the FMP Policy.

 

Nov. 2, 2016

The Facilities Council met on Nov. 2 and welcomed two new student members. The Council was led through an exercise to help them develop and identify the components that will inform the Facilities Master Plan Policy. The information gained will be used to fully develop the Policy in the next few months.

The Council will travel to Madison campuses other than Truax to learn more about those facilities and their related interests. The team will travel to regional campus locations later in the academic year as well.

Oct. 19, 2016

The Facilities Planning and Investment Council met on Oct. 19 and approved two new student members. The Council finalized and thumbed their new charter. This new charter will be presented to the College Assembly for approval on Nov. 9.

The Council is also preparing to work on a new Policy to direct the Facilities Master Plan.

Oct. 5, 2016

The Facilities Planning and Investment Council met on Oct. 5 and continued improving their Council Charter. Members anticipate finishing the new Charter at their Oct. 19 meeting. After this, they plan to present to the Assembly on Oct. 26.              

The Council is also hoping to recruit two student members by the end of October.

They compiled a list of affiliated work teams and related committees to share with the Assembly.


Sept. 21, 2016

The Facilities Planning and Investment Council (FPIC) met on Sep. 21. They’ve been given the green light to build a new charter which will more accurately align with the Council’s work and future goals. Members are currently gathering information from comparable colleges and councils to prepare.                         

In addition, FPIC has been tasked with developing a Facilities Master Plan which will include an embedded Facilities Master Plan Policy and a Sustainable Energy Policy. This work will likely encompass the full two-year term.

Aug. 29, 2016

The Facilities Planning and Investment Council met on Aug. 29. They’re considering issues to work on during the 2016-18 term. They’ll move forward on selection after conferring with President Daniels.

The list of tentative issues/policy topics include:

  • Alcohol use on campus
  • Tobacco and nicotine use on campus
  • Safety and emergency preparedness
  • Direction of the Facilities Master Plan
  • Equitable access to facilities
  • Energy Conservation

Energy conservation

July 19, 2016
The Facilities Planning and Investment Council gave an initial presentation of the Transportation Policy to the College Assembly on July 13. Their final presentation of the Policy was shared with and thumbed by the Assembly on Aug. 10.

June 14, 2016
The Transportation Policy was thumbed at the Council’s June 21 meeting. A team was identified to coordinate and deliver the initial presentation at the July 13 Assembly meeting.

June 14, 2016
The Council met on June 14. Mike Stark shared a construction update, stating that work is on schedule and on budget. They reviewed and edited the Transportation Policy, which they hope to finish on June 21. They plan to make an initial presentation to the Assembly on July 13.

May 17, 2016
In the Council’s May 17 meeting, two new members were introduced.

The Council compared information gathered from the employee transportation survey with the content included so far in the Transportation Policy Issue Analysis Sheet. A few gaps were noted and addressed. They talked about what else the Policy needs before it is presented to the Assembly.

May 3, 2016
The Council met on May 3 and continues to work on the Transportation Policy. 

April 19, 2016
The Council met on April 19. They continue to work on the Issue Analysis Sheet for a new transportation policy. They’re generating options as well as looping out to other employee groups.

An employee survey will be deployed soon, upon the Council’s approval. They hope to make an initial presentation of the Transportation Policy to the College Assembly this spring. 

March 30, 2016
The Council is examining various loop-out strategies on the Transportation Policy.

March 15, 2016

The Council met on March 15. At this time, they heard report-outs from members across several college groups who have been gathering data and interests pertaining to the developing Transportation Policy. They also discussed what further data is needed and how to gather it.

The Council discussed an overall loop-out strategy. They also heard from the sub-team assigned to creating an employee survey.

Lastly, they listed goals that envision how the Policy will eventually meet campus need.

March 1, 2016

The Council met on March 1. They are making progress toward a transportation policy statement. The Council discussed the importance of meshing the transportation plan with other plans for Dane County, Madison, Fort Atkinson and Reedsburg.

They are also looking at other colleges’ transportation plans and considering information gathered from previous student and staff surveys. The Council heard reports on best practices for policy development framework. They reviewed and expanded options on the transportation Issue Analysis Sheet.

They hope to give the Assembly a first view of the best option on April 13. 

Feb. 16, 2016

There are no further updates at this time. 

Feb. 2, 2016

The Council met on Feb. 2, where they delved further into issue analysis, generated options and worked on a loop-out plan pertaining to a transportation policy. They recently met with a content expert to talk about parking enforcement and they discovered it’s difficult to get accurate data. 

Jan. 15, 2016

The Council met on Jan.15. They welcomed a new student representative and thumbed the addition of a new PSRP member. Co-chair Mike Stark gave an update on construction, which is right on schedule.

 The group worked on the Issue Analysis Sheet for a new transportation policy that would replace existing administrative policy number 201. They also discussed how to best gather additional interests from the college community

Dec. 2, 2015

The Council convened on Dec. 2. Building on work from their last meeting, they refined and finalized six major categories to answer their question about a transportation policy: “What are the essential components of a comprehensive, environmentally-sustainable Madison College transportation policy for students and employees across the district?”

This information was presented to the Assembly on Dec. 9 for feedback, which will be discussed at FPIC’s next meeting. 

Nov. 4, 2015

The Council is making progress on a college-wide Transportation Policy that will include parking issues.

The Facilities team recently worked with the city to install more lighting along pathways to parking spots that are farther from the Truax main building.

The team is working on an issue statement about campus safety and emergencies. They’re also working to address alcohol and tobacco use on campus.

Oct. 28, 2015

There are no updates at this time.

September, 2015

This fall, the council will tackle their latest charge: the creation of a comprehensive transportation plan.

July 23, 2015

No new updates at this time.

June 17, 2015

The Facilities Planning and Investment Council recently met and approved new bylaws. Bonnie Laufenberg shared information from the Budget Task Force pertaining to parking costs and benefits for students and staff.

May 8, 2015

The Facilities Planning and Investment Council met on May 8. Topics of discussion included finding a new Student Senate representative and an update on the future of Madison’s metro campuses.

The council has provided two nominees to be part of the Comprehensive Campus work team.

They have been given a charge from the Budget Task Force to develop a comprehensive parking and/or transportation plan.

March 31, 2015

Following an extensive college-wide discussion, the Metro Campus Task Force revisited their recommendation to sell the Downtown Campus building.

At the April 8 Assembly meeting, Dr. Daniels acknowledged the work of the task force and announced that he would present their recommendations to the District Board that evening.

The other recommendations are to ultimately advance services offered to south Madison and to discontinue the lease at West Campus.

March 20, 2015

The Metro Campus Task Force recommendations to sell Downtown Campus and not renew the lease on West Campus were presented to the Assembly on March 25. The recommendations were met with resistance and sent back with a request to explore additional options. The Facilities Planning and Investment Council will discuss this further on Tuesday, March 31.

March 6, 2015

The council met on March 6 and discussed the Metro Task Force’s best option before sending it on to the Assembly. The task force presented the option to the Assembly on March 11.

The council members are hoping the Assembly will thumb the option on March 25. Now that the bulk of the Metro Task Force assignment is complete, the team will begin tackling other issues.

Feb. 20, 2015

The council awaits a final recommendation from the Metro Campus Task Force.

The council met Feb. 27, reviewed and approved their charter. They were given an update on progress made by the Metro Campus Task Force. They expect to be presented a final recommendation at the next council meeting March 6.

Feb. 6, 2015

Meeting ground rules have been established, as well as clarity on the difference between policy and procedure.

The council has pulled together a task force to address the future of the metro campuses, specifically South, West and Downtown. The goal is to thumb the task force recommendations by March and forward to the College Assembly.

Published March 1, 2017. Updated March 9, 2017.