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Shared Governance

Student Affairs Council

Co-chairs: Kevin Foley and Nadia Rahman

Student Affairs Council email

For membership, meeting schedule, approved policies, agendas, handouts and meeting notes visit the Student Affairs Council Sharepoint page.

Past reports:

Feb. 16, 2017

The Student Affairs Council met on Feb. 16. They reviewed data on how much students are paying for textbooks at Madison College. Council members then discussed affordability goals for the next five to 10 years.                         

Provost Dr. Turina Bakken visited the Council to talk about this issue and how it intersects with the college’s Academic Freedom Policy. Time was also allotted for hearing the student perspective.

The Communication/Education group met on Feb. 15 with a group of faculty, administrators and staff from various areas of the college. The team reviewed Bookstore data and talked about what kinds of data will work best when speaking with faculty.

The Council will host a CETL Connections Session on Textbook Affordability on March 7 from 2-3 p.m.

Feb. 2, 2017

The Council met on Feb. 2 and received an update on the implementation of the Academic Standards of Progress Policy.

They reviewed textbook adoption policies at other colleges. The Council has begun narrowing down the number of options related to the Policy they will eventually implement at Madison College.

The Textbook Affordability sub-team will gather feedback and interests on that issue. The Council is hosting a CETL connections session on Textbook Affordability on March 7, from 2-3 p.m.

Jan. 27, 2017

The Student Affairs Council met twice in January. They’ve developed a timeline for the Textbook Affordability Issue and communication/education of the issue to the College community. They hope to present the issue to the Assembly by the end of the school year.

The Council has formed a sub-team charged with raising awareness of Textbook Affordability. The team will gather interests and feedback for discussion as they develop a policy related to the issue.

The Council began collecting options for the Textbook Adoption Policy. They will host a CETL Connections Session on Textbook Affordability on March 7.

Dec. 1, 2016

The Student Affairs Council met on Dec. 1 and 15. They’ve been working on a presentation/template for looping out to and communicating with stakeholders on the textbook affordability issue. A committee to help raise awareness and increase communication and education surrounding this issue is in the works.

Nov. 17, 2016

The Council has been working on a presentation that will be a template for looping out and communicating to stakeholders on the textbook affordability issue. Co-chair Nadia Rahman is helping form a committee to help raise college-wide awareness of the issue. Council members have been asked to aid in the outreach process.

The Bookstore staff shared an upcoming change in how students will purchase books next semester. They’re moving from a self-service model to a counter service model. Books will be organized alphabetically instead of by course, which will streamline inventory logistics. It is believed this change will help reduce costs to students and aid in improving customer service.


Nov. 3, 2016

The Council convened on Nov. 3. They reviewed a PowerPoint presentation that will be shared with College stakeholders as a loop-out effort on Textbook Affordability. They will also form a communication/education subgroup to help raise college-wide awareness of the issue. This subgroup will both inform and gather interests.

The team thumbed the issue question, “How can Madison College promote affordable textbook and material adoptions?” This is an addendum to the larger question of, “How does the College lessen the burden of rising textbook and material costs and availability?” They also began populating the Issue Analysis Sheet.


Oct. 20, 2016

The Council got together on Oct. 20. They partnered with Provost Turina Bakken on a letter to faculty asking them to keep student textbook costs in mind when adopting textbooks for class.

The Council reviewed their charge and are making adjustments to it.

Co-chair Kevin Foley presented the issue of Textbook Affordability to the College Assembly on Oct. 26. As part of an ongoing activity related to the issue, they’ve gathered a list of actions to help communicate with staff about textbook affordability. These actions include informing students, educating faculty and creating a video.

Oct. 6, 2016

The Council convened on Oct. 6. They were updated on the implementation of their Standards of Progress Policy, which they finalized earlier this year. A small group led by Dean of Enrollment Services Lori Sebranek is charged with carrying out the Policy, which they hope to roll out in fall 2017.

Sebranek attended the Oct. 6 meeting and talked about the issue of Consent to Release. This issue follows a recommended improvement from the Higher Learning Commission on how the College releases information to third parties. A resulting new policy will be announced soon. 

The Council also gathered a list of actions to answer the question, “What actions can we take to make progress on the lack of communication and education about textbooks?”

Sept. 22, 2016

On Sep. 22, the Council learned more about the Scholars of Promise program and began discussions on reducing textbook costs for students in the program. The Council had a Q and A session with Mike Panten, the Bookstore’s textbook buyer.

Sept. 8, 2016

At the Council’s Sep. 8 meeting, Bookstore manager Scott Heimann gave a presentation on the Bookstore’s textbook adoption process. Heimann shared key student benefits of having a more uniform process.

The Council reviewed nine root causes of high textbook and materials costs. Of the nine, they identified three top priorities which they will begin examining at their next meeting. The three priorities are lack of communication, non-uniform textbook adoption and efficiency of current rental program.

Aug. 11, 2016

The Council met on Aug. 11. The Academic Standards of Progress Policy was signed by President Daniels on July 20 and is moving toward implementation. They also discussed how students’ preferred names will now be used in internal systems not tied to academic records (Blackboard and Outlook).

The group identified root causes for costly textbooks at the College, such as non-uniform textbook adoption, uncertainty of buyback program, financial aid issues and more. These causes will be discussed in further detail at the Council’s September meeting.


July 7, 2016

The Council met on July 7 when they welcomed its new members, educating them on topics including Shared Governance at Madison College, College Assembly structure and council ground rules.                                        

Tim Casper talked to the Council about the College’s new accreditation pathway and its potential implications for faculty and staff. The Council then shifted gears and discussed an    in-progress textbook affordability policy.


May 20, 2016

The Council met on May 20. Two faculty members attended the meeting and shared how they’ve tried to make textbooks more affordable for students.

At their June 2 meeting, the Council hosted UW-Whitewater’s bookstore director Terri Meinel. Meinel shared background and insights and answered questions regarding Whitewater’s own full-service textbook rental program. The Council also celebrated the achievements of outgoing members.


May 6, 2016

The Council met on May 6. They continued to discuss the history and background surrounding the textbook affordability issue. They are breaking the history into three subsets: legislative, best practices and surveys.

They began collecting and documenting interests and have invited faculty to their next meeting to share their thoughts.

April 22, 2016

The Council began their April 22 meeting by sharing the history and background surrounding Textbook Affordability. The history is being broken into three subsets: legislative, best practices and surveys. Faculty members will attend the May 6 meeting to discuss their involvements with the issue.

The Council also modified and thumbed the tuition payment issue statement. 4,500 students were sent letters regarding unpaid tuition for the spring semester. A subgroup has been formed to move the payment plan forward.

April 9, 2016

The Student Affairs Council met on April 9 with members of the Student Senate and the Bookstore to begin gathering the background history on textbook affordability.

March 25, 2016

The Council met on March 25 and discussed a minor change made to the Standards of Academic Progress Policy. The Policy was thumbed by the College Assembly on March 23. 

The Council continues to gather college interests, data needs and history regarding the tuition payment plan issue. It was noted that 4,500 students were sent letters for not having paid tuition on time for the spring semester.

They continue to look into textbook affordability with the help of the Student Senate.

March 11, 2016

The Council met on March 11. They reviewed feedback and interests submitted by the College Assembly regarding their Standards of Academic Progress Policy. The Council decided that they had considered all interests brought forth and will present to the Assembly again on March 23.

Staff members from both Disability Resource Services and Testing led a talk about the process behind accommodated testing at the College.

The Council also talked about the tuition payment plan issue and set a date to discuss textbook affordability with the Student Senate.

March 2, 2016

There are no updates at this time.

Feb. 8, 2016

At the Council’s Feb. 5 meeting, they heard feedback from content experts on the Standards of Progress issue. Much discussion was had over the Policy’s procedural implications. The consequences of non-compliance were talked about, with many recommendations made to the draft.

The Council met again on Feb. 12. They are now in the loop-out phase with Standards of Progress. A subgroup shared the Academic Council’s feedback on the Policy. The draft was thumbed and approved and will be presented to the College Assembly on Feb. 24.

They also began examining textbook affordability and tuition payment options.

Feb. 2, 2016

The Council last met on Jan. 8. There are no further updates at this time. 

Jan. 8, 2016

The Student Affairs Council met on Jan. 8. They continue to develop a Standards of Progress Policy, in the hopes of presenting to the Academic Council and the Assembly in February. To speed up their efforts, they have added a meeting to their schedule which will be on Feb. 5, from 9 to 11 a.m.

Dec. 11, 2015

The Student Affairs Council met on Dec. 11. The Council incorporated feedback regarding the Standards of Progress Policy. A draft was shared with the group based on feedback received in November. The team will make some revisions to the policy in January and open it up for further discussion.

They next discussed adding two students the Council.

Finally, priorities for the spring semester were reviewed:

  • Complete the Standards of Progress policy.
  • Begin work on textbook affordability.

Dec. 2, 2015

There are no updates at this time. 

Nov. 13, 2015

At their Nov. 13 meeting, the Council was updated on the Refresh Policy and recent faculty workload discussions. Testing Director Jim Merritt talked about impending changes to placement testing, notably the change from COMPASS to the Accuplacer.

The team discussed the Standards of Progress Policy. Marty Crabbs, Bill Dougherty and Nicole Soulier attended the meeting to express interests and concerns about the document. The next council meeting will include a revised draft based on their feedback.

Oct. 28, 2015

There are no updates at this time.

Oct. 9, 2015

At their October 9 meeting, discussion centered on the college’s standards of progress policy which will address both credit and non-degree students in the School of Academic Advancement.

The next step is to loop out to those who will be in charge of implementing the policy. After feedback is reviewed, the council hopes to provide a final recommendation for thumbing and forwarding to the College Assembly.

The group also gathered a list of interests to submit to the Mandatory Assessment, Advising and Placement (MAAP) team regarding cost, results, interpretation of results and multi-measure placement practices.

Sept. 11, 2015

The Student Affairs Council met on Friday, Sept. 11. Tim Casper was present to discuss the Higher Learning Commission’s upcoming visit to Madison College.

The council discussed themes for the academic year, student advancement and access/affordability.

The council has collected all needed background and interests for a standards of progress policy. A council subgroup will provide a set of options at their Oct. 9 meeting.

Aug. 5, 2015

The council’s August 5 meeting focused on academic standards of progress and the defining of issue statements for 2015-16.

Recent survey results were shown that indicated a demand for standards of progress among students and faculty in the School of Academic Advancement. Data has revealed roughly how many students the new policy would affect each semester.

The council has also defined their top five issue statements for 2015-16. 

July 1, 2015

Much of the council's meeting time focused on academic standards of progress for our students. The council came up with an issue statement draft that reads, “How do students demonstrate progression along minimum standards toward completion?” Work on this issue will continue in August.

Dr. Keith Cornille opened a discussion on the difference between policy and operations, which included plenty of examples.

Carlotta Calmese shared information regarding previous work on policies regarding course expiration, course repeat and college probation/suspension.

June 3, 2015

Most of the meeting was dedicated to revisiting IBPS as the team strives to be more efficient and to remain true to core principles. The council spent time trying to define the issue statement regarding academic standards of progress for non-degree students. They will continue this process at their next meeting.

May 15, 2015

At the council’s May 15 meeting, the team approved and thumbed the issue of automatically awarding embedded credentials without pre-authorization from the student. The council shared their work with the College Assembly on May 20 and the issue was referred back to the council for implementation.

The best outcome states:

When a student satisfies the requirement of an embedded credential it will be awarded automatically.  A notification will be sent to inform the student that the credential will be noted on their transcript unless they have opted out.

Embedded program credentials will be included on the curriculum sheets.

Note: The Registrar will determine the number of days prior to the final approval of the policy.

The team was given a presentation on the topic of sexual misconduct and follow-up work on the policy that will be conducted over the summer.

April 17, 2015

The council continued work on the Embedded Credential Certificate and no-show grade policies. Best outcomes were hashed out for both, which will be shared with the Student Senate for feedback, then presented for thumbing at the council’s next meeting. 

Cynthia Dallman from the School of Academic Advancement presented the educational spotlight topic on standards of academic progress. Follow-up work on this issue is ahead. 

The council will define priorities for the 2015-2016 academic year at its next meeting.

April 3, 2015

The council continued work on the embedded credential certificate and no-show grade policies. The council has completed initial work on both and hope to thumb at their April 17 meeting.

The council will next begin work on creating a charge for the Textbook Affordability Task Force. They also will take up the policy issues related to academic standards of progress and academic probation (in collaboration with the Academic Council) and sexual misconduct.

March 6, 2015

The council met on March 6 and continued analyzing the issue of how non-attendance is reflected on a student’s transcript. Guest speaker Lisa Delany presented an overview of the current student complaint process and future improvements to it.

Textbook affordability also was discussed as a major issue for students. Students would like to begin working with the council to find solutions.

Feb. 20, 2015

The Student Affairs Council is moving forward on issues of non-attendance and embedded credentials.

At the council’s Feb. 20 meeting, an issue analysis sheet was created regarding non-attendance and how it is reflected on a student’s transcript. Members brought a collection of interests to the table for discussion. A final decision on this issue is expected in March.

The second issue discussed was automatic award of embedded credentials. Background was provided by Schauna Rasmussen. The council requested more information regarding how many credentials exist and the number of students affected. The issue will be discussed further at the council’s March 20 meeting.

Feb. 13, 2015

No update.

Jan. 8, 2015

The Seven Pillars of Promise and the WTCS Indicators of Student Success were spotlighted to inform the council of key college initiatives.

The team brainstormed three areas of policy focus that have been added to the council’s master list of issues: Current no-show policy; development of a sexual misconduct policy (Title IX); embedded credentials.

The council's charge has been completed and a council handbook is in the works.

Published March 1, 2017. Updated March 9, 2017.