Shared Governance

Assembly Recap, March 8, 2017

As recently announced in Matters, we’ve changed the format of our College Assembly meeting recaps. Going forward, these twice-monthly updates will be similar in format to President Daniels’ monthly Board summary.

All employees can find more detailed information on council and Assembly activity via the Shared Governance SharePoint site.

Recap of Assembly Meeting-March 8, 2017

The College Assembly convened on Wednesday, March 8, 2017.

Staff from the Grant Development and Implementation Office presented an educational spotlight on grant funding at Madison College. Their overview included some interesting facts:

  • An average of $19 to $20 million per year from roughly 40 active grants are in effect at any given time.
  • Grant revenue has recently increased by $2.5 million per year.
  • Grants have become increasingly more competitive.
  • Any employee seeking a grant must go through the college’s grant application process.

The Assembly heard an update on the Student Senate election. Tina Marshalek was elected Senate president. Marshalek reported that voter turnout was low, and the election took place earlier in the year than it typically does.

The Academic Council presented a slightly revised Faculty Emeritus Policy. The policy had been thumbed in September, but Dr. Daniels had concerns about the original version. He wanted the policy to be specific to faculty and felt the application process should be more rigorous. The revised Faculty Emeritus Policy was thumbed and will be shared with Dr. Daniels.

Several members of the Finance Council were present as Mark Thomas presented the latest budget update and led a discussion concerning further reducing the current budget deficit (the deficit currently is $1.5 million). The council boiled cost reductions down to three areas: personnel, non-personnel and services.

Due to a goal established by the District Board, the council and Budget Office team are making every effort to avoid tapping into the entire contingency fund. Contingency dollars exist to:

  1. Cushion revenue shortfalls
  2. Serve as support for particular volatile expenses, on a one-time basis
  3. Support one-time initiatives

The council’s recommendations on personnel and non-personnel savings were estimated to save the College $1,105,000. These savings would result from establishing new or updated policies related to catering, cell phone stipends, professional dues/memberships/subscriptions and travel, and health insurance costs.

The College is still working on reducing personnel costs without layoffs, along with expenses for services. Another of the Board’s goals is to reduce personnel spending to less than 80 percent of the total general fund spending in 2017-18.

The Council plans to walk the District Board through the recommendations via a workshop on Wednesday, March 15. A complete view of budget recommendations and goals are available via SharePoint.

Topics likely to be covered at the March 22 Assembly meeting are spotlights on:

  • Recruiting/Enrollment
  • Faculty Position Allocations

Discussion items will include:

  1. Finance Council – Budget presentation (2nd reading)
  2. Academic Council – Workload presentation (1st reading)
  3. IT Council – (1st reading)
  4. ERPD Council – Professional Development (loop out)

The meeting is scheduled from 2:30-4:30 p.m. in Truax D1630B. Please remember that all approved meeting minutes, agendas, policies and memberships can be found in SharePoint.

Assembly Recap, Feb. 22, 2017

The College Assembly met on Feb. 22, 2017.
 
Education Spotlight
 
Tim Casper, vice president of Institutional Learning and Effectiveness, gave an overview of the Governor’s Budget Proposal and its potential impacts on the College. Wisconsin Technical College System (WTCS) staff are analyzing the impacts on all the colleges.
 
Casper explained that some of the proposals will not be included in the final 2017-18 Budget. For example, non-fiscal policy items may be removed. The Legislature’s Joint Finance Committee will begin voting on the proposals in mid-to late-March and complete their deliberations in mid-May. Then the Legislature will debate the budget proposal and approve the final document in June before the fiscal year begins on July 1.
 
Currently, the budget proposal includes a tuition freeze for technical colleges through 2017-18. It also contains Wisconsin Grant increases for the next two fiscal years and a $5 million increase in General State Aids.
 
The proposed budget includes “substantive changes” to how Performance Funding factors are applied. Previously, colleges could choose seven of the 10 factors. This budget proposal would require colleges to be assessed on all 10 factors. It also reduces the amount of data used in the formula from three years to one year.
 
Another change in the proposal would increase the number of transferable credits from technical colleges to the University of Wisconsin from 30 to 60 credits. New WTCS data collection and reporting requirements may mean increased costs since some required data is not currently reported.
 
Finance Council Loop Out
 
Mark Thomas, CFO/Vice President of Administrative Services, commented that the Governor’s Budget Proposal would likely have no negative impact on the college’s financial picture. Thomas reported that since the state budget won’t be finalized until after the District Board has approved the College budget, adjustments might have to be made after that.
 
Finance Council Policy and Procedure Recommendations for Cost Savings
 
Laura Osinski, Finance Council co-chair, looped out the Council’s draft of the following eight recommendations for cost savings in the 2017-18 budget:

  • Catering and Non-Travel Food
  • Cell Phone Stipends
  • Dues, Memberships and Subscriptions
  • Travel
  • Instructor Curriculum Pay
  • Instructor Special Assignment
  • Substitute Instruction
  • Personnel – Health and Dental

The draft document shows four changes to previous policies and three new policies. There are no recommended changes to the Substitute Instruction policy. Expense changes recommended by the Finance Council to date result in $1,635,000 estimated savings over the previous budget.
 
Osinski also shared the Issue Analysis Sheets for policies under consideration. She asked Assembly members to provide feedback on the documents. The Finance Council plans to bring its first presentation regarding these policies to the March 8 Assembly meeting and possible thumbing on March 22.
 
Student Senate Update
 
Five Student Senate members attended the Wisconsin Student Government Legislative Seminar Feb. 19-21. Student Senate President Alex Hipler met with Rep. Lisa Subeck (D-Madison) to discuss Madison College issues and student concerns.
 
Student Senate elections will be held March 2-7. There are 30 applicants for 15 seats.
 
Assembly Co-Chair Report
 
Laura Osinski reported that some changes will be made to the Shared Governance Bulletin in coming weeks.
 
Next Meeting
 
Topics on the Assembly’s next agenda will likely include Education Spotlights on the Position Allocation Process and the Grants Office, first reading of the Emeritus Policy, the IT Investment Policy and the Finance Council Policy and Procedure Recommendations for Cost Savings in FY 2017-18.
 
The Assembly will meet on Wednesday, March 8, 2:30-4:30 p.m. in Truax Room D1630C.

Academic Council

Co-chairs: Turina Bakken and Tina Rettler-Pagel

Academic Council email

For membership and meeting schedule, approved policies, agendas, handouts and meeting notes visit the Academic Council on Sharepoint.

Past reports:

Feb. 24, 2017

The Academic Council continues to sort through options generated for the Voice of the Student/Course Feedback issue. They have also thumbed an updated draft of the Emeritus policy and this will soon be presented to the Assembly.


Feb. 9, 2017

The Council continues to sort through options generated for the Voice of the Student/Course Feedback issue, while also trying to close the loop by revising the draft Emeritus Policy put forth to the Assembly in 2015.


Jan. 12, 2017
The Academic Council met on Jan. 12. They continue to work on the Voice of the Student/Course Feedback issue. They’re sifting through more than 140 options that have been generated by categorizing and creating criteria.

The Council is also working with the Student Affairs Council (SAC) on Textbook Affordability by providing feedback and acting as a loop-out partner when needed. Some Council members will serve on the SAC’s Textbook Affordability subteam.   

 

Dec. 8, 2016

The Academic Council met on Dec. 8. They’ve begun brainstorming and capturing possible options for their Voice of the Student/Course Feedback issue. The Council will continue to work the issue, reach out and loop out to appropriate groups and stakeholders, as needed.  

 

Nov. 10, 2016

The Academic Council met on Nov. 10 and received updates from the Program Chair/Director pilot from Business and Applied Arts and from the Academic Integrity Steering Committee.

The Council continues to research and gather information related to the Quality of Instruction/Voice of the Student issue.  

Oct. 28, 2016

On Oct. 28, the Academic Council continued discussing the Quality of Instruction/Voice of the Student issue, verifying stakeholders, gathering background information, ensuring the issue statement is clear, and defining the full meaning of “course improvement”.

Oct. 13, 2016

The Academic Council met on Oct. 13. The Council heard feedback from the College Assembly on the draft Course Feedback Issue Statement. Upon considering any revisions and capturing noted Assembly interests, the Council then began the full Issue Analysis process. They’ll continue at their next meeting.         

The Workload subgroup will soon share best practices from the first round of pilot programs. They continue to work on refining the framework and documentation needed for second round pilots and loop-out sessions.

Sept. 29, 2016

The Academic Council met on Sep. 29. They were joined by Kevin Foley from the Student Affairs Council, who shared new developments pertaining to the textbook affordability issue.

An update was provided on the status of the Workload pilot and its next steps. The Council began analysis of the Quality of Instruction/Course Feedback issue. They thumbed a draft issue statement which will be shared at an upcoming College Assembly meeting.

Sept. 15, 2016

The Academic Council met on Sep. 15. They began the first meeting of fall by reviewing their charge and ground rules.

An update was shared on current and future Council issues, including being a loop-out partner for the Student Affairs Council on the Textbook Affordability issue. They also discussed planned “loop-in” updates to the Council regarding several current college projects and pilots.

The Academic Council will soon start a full analysis of the Quality of Instruction/Course Feedback issue.

August 10, 2016

On Aug. 10, the Academic Council welcomed new members and new co-chair Tina Rettler-Pagel.The Council began drafting a work plan for 2016-17, a combination of: issues currently in progress; other college strategies or departments that should be looped into the Academic Council; identification of new issues.

July 13, 2016

The Academic Council met on July 13, with several new members in attendance. The Council is determining next steps for the Workload professional model.They also completed an activity that promotes the idea of embedding Interest-based Problem Solving into the Madison College culture.

May 13, 2016

The Academic Council met on May 13. They’re determining the next steps for the Workload process now that they have gathered information and feedback from the initial pilot

They will make the final selections of new Council members the week of May 23.

April 11, 2016

The Academic Council convened on April 11. Meghan Conlin, senior project manager in the new Academic Strategy and Analysis (ASA) unit, shared the framework for a new program analysis tool being piloted this semester. The Council offered feedback and ideas on the tool.

The next meeting will involve a visit from the faculty chair of the Academic Integrity Team, deciding upon the next priority issue and planning for workload pilot review. 

March 25, 2016

The Academic Council continues to assess the performance of the workload pilot program.

Feb. 26, 2016

Training for the Council’s Workload pilot program continues. The Communications Subteam is gathering loop-out feedback.

The Council provided a sounding board to the issue of general education credits for new students who have already earned a bachelor’s degree.

Feb. 12, 2016

The Academic Council met on Feb. 12. The Academic Freedom Policy was thumbed and sent to the Assembly.

Guests from the Student Affairs Council reviewed the Standards of Progress Policy. The Academic Council shared feedback.

The Council held workshops for 26 programs and departments who expressed interest in piloting the new workload framework. More one-on-one team meetings are scheduled. The Communications Subteam will review all the loop-out feedback.

Four subteams will create issue statements around online teaching schedules, course evaluations, prerequisite course policy and the role of program director. 

Dec. 2, 2016

The Council conducted an extensive loop-out process regarding workload, which included online surveys and convocation breakouts. A feedback report was generated based on the information gathered. The Council is assessing the feedback for themes, and will determine how to drive those themes into the current draft.

A pilot process was also designed with 25 programs or departments signing on to participate. Overview sessions will be held for program and department leads and deans on Feb. 9.

The Academic Freedom statement has been refreshed and will go back to the Assembly for final thumbing on Feb. 10. 

Jan. 15, 2016

The Academic Council last met on Dec. 11. The team is leading an extensive loop-out related to workload issue and its eventual new framework. Three breakout sessions were held during convocation. Faculty and staff are invited to complete a brief survey. Email the council with questions or for more information. All feedback will be analyzed.

Workload pilots are being planned across several areas of the college.

Dec. 11, 2015

The Academic Council met on Dec. 11. They are coordinating a strategic loop-out process on the workload framework. In early January, detailed materials will be distributed to provide a common context on which to give feedback. There will be electronic and face-to-face options, including three breakout sessions during Convocation.

The Council is also planning other priority issues to work on in the spring semester.

Nov. 13, 2015

The Academic Council met Friday, Nov. 13, to edit the workload documents and to discuss plans for the loop-out on workload. The Council formed a small work team to further develop and implement the loop-out plans. 

The hope is to collect as much feedback as possible on the plan over the next two months.  

Oct. 28, 2015

The Academic Council expects to present some short-term suggestions to implement in fall 2016. They plan to define longer term goals for the more complete implementation of a workload model based on respect for the professionalism of teachers and the profession of teaching.

Oct. 9, 2015

Two new ground rules were thumbed at the council’s October 9 meeting. The rules involve striving for complete perspective and valuing the passion and experience of others.

Development of the workload issue continues with discussions regarding possible faculty models, core responsibilities, non-teaching service and more.

They hope to present short-term enhancements for fall 2016 implementation with a longer-term vision and move to a professional model ongoing.

Sept. 25, 2015

The Academic Council continued to discuss Academic Freedom Policy and faculty workload. The team determined their theme for the 2015-16 academic year: "Academic Innovations with Roles and Responsibilities."

Sept. 9, 2015

The Academic Council continues to work with a faculty and staff subteam to define Academic Freedom. They hope to present to the Assembly within the next month.

Another subteam created an outline for an Emeritus program. They presented it to the Assembly on September 9. The Assembly thumbed this opportunity for further development. 

The council is exploring new faculty categories for a workload policy.

Aug. 19, 2015

The council is working with a faculty subteam to define academic freedom.

Another subteam has crafted an outline for an emeritus program that will leverage contributions from retired faculty. Both academic freedom and the emeritus program are in final vetting stages.

The team continues to polish an Issue Statement regarding workload: “How might we design a flexible faculty workload system to utilize faculty talent and expertise in alignment with the college mission, values and goals?”

July 24, 2015

The council is coordinating policy work on academic freedom. The first phase of the work will be completed this summer, with updates shared at Convocation.

The definition and promotion of academic freedom will be shared with the Higher Learning Commission in 2016.

A sub-team is drafting a proposed model for an emeritus program to utilize the talents of our retirees. The goal is to present a best option to the Assembly in early fall.

The team is researching methods of approaching workload.

June 17, 2015

The council has delved into faculty workload and the issue of "how might we design a flexible faculty workload system to utilize faculty talent and expertise in alignment with the college mission, values and goals?"

One work team is fleshing out definitions related to teaching, non-teaching and professional development. A second work team is exploring options around an Emeritus program that would include faculty, staff and administrators.

The council is building on the work of the C.A.C. related to permanent part-time faculty models.

May 8, 2015

The council is forming a small group to frame issues/make recommendations and is close to handing off the Emeritus issue to a group outside the council and are looking for volunteers to be on this team.

The council held a discovery discussion regarding faculty workload facilitated by Kathleen Paris. As a result, a team has been formed to identify recurring themes and potential opportunities.

Shawna Carter will be the Academic Council’s representative for the Comprehensive Campus work team.

The council will continue to meet regularly over the summer.

April 23, 2015

The Academic Council continued a discussion on workload. The team analyzed and discussed aspects of the issue such as learning facilitation, service, professional development and definitions of each component.

The council members are attempting to summarize work done by the Contract Alternative Committee last year on the issue to further define their focus.

April 10, 2015

The Academic Council met to discuss President Daniels’ recommendations regarding the metro campuses.

The group also established expectations for substitutes when a council member is unable to attend a meeting.

Plans were developed for creating a work team to develop Emeritus status at the college. The team also considered which aspects of faculty workload they would address first.

March 26, 2015

Report not yet available.

March 13, 2015

The Academic council has received briefings on the metro campus issue as well as budget recommendations. They also recently developed policy recommendations for substitutes on the council. The team has also had conversations regarding the issue of faculty workload and the establishment of an emeritus status for retirees.

Feb. 27, 2015

The Academic Council has completed work on the summer school issue given the thumbs up by the Assembly on Feb. 25. They are now gearing up for the faculty workload issue.

The council met Feb. 27 and debriefed the summer school issue thumbed by the Assembly on Feb. 25. The best option has now been forwarded to Dr. Daniels. The council brainstormed process improvements in preparation for tackling the faculty workload issue. An IBPS facilitator will help them through this next project.

Sarah Johnson from the academic integrity team shared her team’s purpose, and the council agreed to serve as a conduit for new policy recommendations when appropriate.

Feb. 12, 2015

No updates.

Jan. 30, 2015

The council will propose a summer school policy to the Assembly at the Feb. 25 meeting.

They will not post summer courses, available for student viewing March 23, without instructor names. Time must be allowed for schools to make assignments.

The team is exploring the best approach to the faculty workload issue in collaboration with the Employee Relations and Professional Development Council.

Sarah Johnson, a faculty leader on the academic integrity team, has been invited to present to ensure ongoing collaboration on policy issues.

Diversity and Community Relations Council

Co-chairs: Lucia Nunez and Nicole Soulier

Diversity and Community Relations Council email

For membership, meeting schedule, approved policies, agendas, handouts and meeting notes visit the Diversity and Community Relations Council page on Sharepoint.

Past reports:

Feb. 3, 2017

The Diversity and Community Relations Council continues to work on their three main priorities in subgroups. The groups then report progress to the whole council for feedback. The priorities are:

  • Ensuring academic excellence for all students
  • Madison College climate and culture
  • Hiring diverse faculty, staff and administrators

 The Council has added three student voices and another part-time faculty member.

Jan. 20, 2017

The Diversity and Community Relations Council met on Jan. 20. Subcommittees have been created to aid the development of their top three priorities.

The Council’s top three priorities are:

  •      Ensuring academic excellence for all students
  •      Madison College climate and culture
  •      Hiring diverse faculty, staff and administrators

The subcommittee tackling College climate and culture will also explore how to bring the Statement of Diversity to life.

 

Dec. 2, 2016

The Diversity and Community Relations Council met on Dec. 2 and performed a voting exercise to help narrow down their three top priorities. Members also reviewed methods for bringing the Diversity Statement to life to keep it relevant throughout the College.

Nov. 18, 2016

The Diversity and Community Relations Council met on Nov. 18. They continued to work on narrowing their priority list. The Council also began strategizing how to activate their priorities.

Nov. 4, 2016

President Daniels visited the Council during their Nov. 4 meeting and encouraged the team to focus on one to two priorities for the year to increase overall effectiveness.

The Council then worked on narrowing their priority list and strategizing how to activate those priorities.

Oct. 21, 2016

The Council met on Oct. 21 and discussed ground rules. They agreed upon meeting times and durations. They also discussed priorities which will be delved into at their next meeting.

Oct. 7, 2016

When the Council met on Oct. 7, they were given a presentation by Zong Her from Institutional Research and Effectiveness regarding the College’s Equity Scorecard. The Council also shared feedback on the Equity and Inclusion Plan being that is going to be presented to the Board of Trustees.  

Sept. 23, 2016

The Council met on Sep. 23. Interim Interest-based Problem Solving Director Jeremy Kautza gave a presentation, an “Introduction to Shared Governance.” Council members interacted and gained a better perspective of how they can help embed the ideals of shared governance into the Madison College culture.

Aug. 26, 2016

At the Council’s Aug. 26 meeting, they reviewed Policy Framework and Prioritizing Council Interests/Issues. They also discussed how they contribute to the Equity and Inclusion Plan.

July 22, 2016

Lucia Nunez shared a Higher Learning Commission Accreditation Pathway presentation. The group also elected Nicole Soulier to be the new co-chair and worked on their priority interest list for 2016-17.

June 24, 2016

The Diversity and Community Relations Council met on June 24. They welcomed new members. The Council then heard updates on the Student and Faculty Retention issue following loop-outs to other counsils and Human Resources. They also discussed a new Civil Rights/Transgender Impact Team and a call for members to join it.

May 20, 2016

The Diversity and Community Relations Council met on May 20. They discussed how diversity will be reflected in new performance appraisals with a guest from Human Resources. The Davis Group has asked Council members questions as they gather information for their report.


May 6, 2016

The Diversity and Community Relations Council met on May 6. The Student Retention subgroup is looping out to the Academic Council and Student Affairs Council for their input.

A Human Resources representative and the Davis Consulting Group will attend the Council’s next meeting. 

April 22, 2016

When the Council last met on April 22, they decided to forward the revised Diversity Statement and the new Student Retention Issue Statements to the College Assembly. Both were thumbed by the Assembly on April 27.

They continue to gather information on the Faculty Retention Issue Statement. 

April 8, 2016

They met again on April 8. The Student Retention Subcommittee drafted an issue statement, which will be presented at the next full Council meeting on April 22. 

April 1, 2016

The Council met on April 1 to revise the Diversity Statement and to welcome a new student representative. 

March 18, 2016

The Council recently had a working meeting to discuss best practices for drafting issue statements. 

March 4, 2016

The Council met on March 4. They continue to collect data on Student Retention and Employee Retention Issue Statements.

The Council is also considering how to immediately address conflict resolution.

Feb. 19, 2016

The Council convened on Feb. 19. At that time, they revisited their Statement of Diversity with continued discussion on the intent of the issue statement.

They also further refined the Employee Retention Issue Statement.  

Feb. 5, 2016

The Diversity and Community Relations Council met on Feb. 5. The Student Retention Subcommittee is conducting research for an issue statement. The Council also reworked the Employee Retention Issue Statement. 

Jan. 22, 2016

The Diversity and Community Relations Council met on Jan. 22. The Council thumbed the Statement of Diversity issue statement and recommended presentation of it to the College Assembly.

An issue statement regarding new faculty retention will also be brought to the Assembly for approval in the near future.

Dec. 16, 2015

The Council met on Dec. 16 to finalize their diversity statement. They also defined interests for the public safety position and outlined a shared governance policy recommendation process.

Dec. 4, 2015

The Council met on Dec. 4 to discuss progress related to their work. They also reviewed their priorities for 2015-16 and distribution of work among Council members.

Nov. 6, 2015

The Council met Nov. 6 and reviewed a one-page Statement of Diversity draft.

The team thumbed a change to an item on the Process Improvement Work Team’s Council repopulation recommendations.

Oct. 28, 2015

The Assembly thumbed the council’s Definition of Diversity at the Oct. 14 Assembly meeting.

The council met on Oct. 28 where the statement of diversity subgroup reported they’ve fleshed out aspects of diversity such as definition, importance and inclusion.  

The council took another look at the order of their priorities for the academic year. They also began examining the criteria for top priorities.

September 30, 2015

At the council’s September 30 meeting, the group discussed their interests for the VP of Equity, Inclusion and Community Engagement candidate.

They welcomed new members Carolina Bailey and Marty Richards, both full-time instructors.

They thumbed additional objective criteria and standards for the Diverse Student Services Issue Statement, which was presented to the Assembly on Sept. 23. Their definition of diversity was thumbed.

Also thumbed were theme and issue questions accompanying the 2015-16 priorities they chose.

September 16, 2015

September 16 was when the council last met. They reviewed and added to the IBPS Accelerated Issue Statement they’ve been preparing to present to the College Assembly.

The team thumbed a plan to present their definition of diversity to the Assembly. They also thumbed two council sub-groups. One group will synthesize data information for the presentation and a second will write a statement of commitment.

 The co-chairs will invite Assembly and college community members to join their efforts.

July 31, 2015

The council forwarded an interest to the Process Improvement Work Team regarding representation of individuals from diverse backgrounds serving on shared governance bodies.

The Data and Policy subcommittees reported their research, which will inform the development of future policy recommendations.

June 19, 2015

The council has identified two teams from its membership that will conduct research on data and policies related to developing a positive college environment that honors our commitment to diversity and equity district-wide. These teams will report their findings at the next council meeting.

May 8, 2015

The council is working on diverse district-wide student services and looking at five different areas from which recommendations would be come.

April 20, 2015

An issue statement regarding district-wide diverse student support has been framed as follows: “What is needed in order to develop a college environment that honors our commitment to diversity and equity by serving the needs of Madison college students throughout the district?”

The group has begun working on concepts and issues that may offer solutions.

March 13, 2015

On March 13, Dr. Daniels spoke with the council regarding his vision of diversity, which focused on themes of inclusion, equity and community development. The council began work on the definition it will use in addressing the issue of diverse district-wide student support.

The council received an overview of an intercultural center that will be part of Truax facility renovations to student life operations in the next two years.

Feb. 23, 2015

The council has established meeting ground rules and is working to increase diversity at both the college-wide and council levels.

A facilitator joined the council at the Feb. 23 meeting to help the team work through the issue of district-wide diverse student support based on a charge created at its Feb. 13 meeting. They discussed what that support means to them to begin defining an issue statement.

February discussion topics included the creation of a separate task force to handle membership of the councils along with a diversity and inclusion plan.

Feb. 13, 2015

No update.

Jan. 26, 2015

The team last met Jan. 26, 2015. The council completed prioritizing issues submitted by the college community and created a draft charge for the council.

The council agreed to take up the issue of membership within councils to address diversity interests.

In addition, the council agreed to work on the issue of district-wide diverse student support

Employee Relations and Professional Development Council

Co-chair: Kristin Gebhardt and co-chair Tim Twohill

Employee Relations and Professional Development Council email

For membership, meeting schedule, approved policies, agendas, handouts and meeting notes visit the Employee Relations and Professional Development Council Sharepoint page.

Past reports:

Feb. 27, 2017

The Employee Relations and Professional Development (ERPD) Council spent the majority of their Feb. 27 meeting focused on employment/career opportunities, identifying the components of a system that will help us achieve/answer the issue question and clustering the options into groups that could eventually become policies to support employment opportunities.

The ERPD Council also heard a brief report out by the Transfer and Promotion Policy subgroup and the Policy Dispute Resolution Procedure subgroup, which will both report out again at the next meeting.


Feb. 13, 2017

The Employee Relations and Professional Development Council discussed next steps on their Policy Dispute Resolution Process following a presentation to the Assembly on Feb. 8. A Council subgroup will be formed to continue to work on the policy to make it more focused, add clarity and explore expanding the eligibility section.

Related to the priority of Career Opportunities, the activity being worked on will be finished at the next meeting, and work will begin on the Issue Analysis Sheet on options and looping out

Jan. 30, 2017

The Employee Relations and Professional Development (ERPD) Council met on Jan. 30 and continued discussion on the Policy Dispute Resolution Process. Documents are being completed and will be shared with the College Assembly for a first read at the Feb. 8 Assembly meeting. An impasse was declared on one step in the process and another step will feature two best options. The Council members came to consensus on all other aspects of the process.

The Council started an activity related to their priority of Career Opportunities.


Jan. 17, 2017

The ERPD Council spent a majority of their Jan. 17 meeting discussing the Policy Dispute Resolution Process and next steps. The points of contention were deliberated and agreement was reached that there is consensus on most of the Policy and the principle steps.


Dec. 19, 2016

The Employee Relations and Professional Development (ERPD) Council spent most of their Dec. 19 meeting discussing the Policy Dispute Resolution Process. A subgroup of the ERPD Council had met with President Daniels on the topic and his interests were shared. The Process was looped out to the College Assembly on Dec. 14 and subsequent feedback was also shared.


Nov. 28, 2016

The Employee Relations and Professional Development (ERPD) Council spent a majority of their Nov. 28 meeting discussing the Policy Dispute Resolution Process (PDRP) and feedback from the College Assembly meeting on Nov. 23.

The tentative plan is to create more in-depth presentations for the Assembly on both the PDRP and Grievance Procedure to share at the Dec. 14 Assembly meeting. In the interim, an ERPD subgroup will meet with President Daniels to obtain his feedback and interests. The Council will then ascertain their next steps.

 

Nov. 14, 2016

The Employee Relations and Professional Development (ERPD) Council has agreed to present the Dispute Resolution Policy to the College Assembly for their review, interests and feedback. The presentation will include the parts of the Dispute Resolution Process that ERPD Council members agree upon and the parts they do not. Once Assembly feedback is gathered, the Council will continue to work on the Policy.

The Council agreed to also present the Grievance Procedure to the Assembly for review and thumbing. 

 

Oct. 31, 2016

The Employee Relations and Professional Development (ERPD) Council met on Oct. 31 and thumbed their updated charge and the updated Use of Facilities Policy.

The ERPD Council plans to thumb the Dispute Resolution Process and Grievance Procedure at their next meeting. Subgroups continue to work on the Outsourcing and Transfer and Promotion Policies.

Oct. 17, 2016

The Employee Relations and Professional Development (ERPD) Council met on Oct. 17 and continued an exercise related to the Career Pathways/Opportunities priority. They’ll complete this activity at their next meeting.        

The ERPD Council plans to thumb the Dispute Resolution Process, Grievance Procedure and Use of Facilities at their Oct. 31 meeting. Subgroups continue to work on the Outsourcing and Transfer Promotion Policies.   

Oct. 3, 2016

Much of the Oct. 3, 2016 Employee Relations and Professional Development (ERPD) Council meeting involved a facilitated exercise on the Council’s priority, Career Pathways/Opportunities. The exercise will be completed at the next meeting.                                                                                     

The draft Dispute Resolution Process was reviewed. An updated version will be shared soon. The subgroup that had been working on this has now disbanded. The review/possible thumbing of the Grievance Procedure was postponed.

Sept. 19, 2016

The draft dispute resolution process that was shared with the Dispute Resolution Task Force was provided to the Council on Sep. 19. They plan to review and possibly thumb an updated version at their next meeting. The Council also plans to thumb the Grievance Procedure.

The draft updated Employee Handbook was reviewed. The Council will form subgroups to review and update policies related to outsourcing, transfer and promotion and use of facilities by the end of October.

On Oct. 3 the Council will start working on a framework for the priority issue of Career Pathways, which they hope to complete by December.

 

Aug. 15, 2016

The Employee Relations and Professional Development Council (ERPD) has finalized their membership and has agreed to move forward with identifying alternates for each employee group. They met on Aug. 15.

Thumbing of the Grievance Procedure will take place at the next meeting. The Procedure is limited to issues involving discipline, termination, and workplace safety.

The Dispute Resolution Task Force will report out on a process for issues that fall outside the scope of the Grievance Procedure. This new process may also be thumbed at the next meeting.


July 18, 2016

The Council met on July 18. They finalized the fall/spring membership roster. The Dispute Resolution Task Force plans to present a draft policy to the Council at their August meeting with the intent to thumb in September. The Council also brainstormed potential options to address interests regarding career pathways and opportunities.

June 20, 2016

The Employee Relations and Professional Development (ERPD) Council discussed the fact that two membership applications from staff interested in serving on the ERPD Council were inadvertently overlooked and not considered when the College Assembly met to determine the makeup and membership of the Councils. At the next meeting on July 18, the ERPD Council will finalize membership considering the aforementioned staff as well as others who were not selected to serve on the ERPD Council.
 
Dr. Daniels attended part of the meeting to share his interests related to the grievance procedure.

May 16, 2016

The Council met on May 16. Its newest members were welcomed. They also conducted a brainstorming activity dealing with how to embed IBPS philosophies and shared decision making.

The Council next discussed the Grievance Procedure. Interests of the College’s Legal Counsel were reviewed and Council interests were established. Members have assignments to complete and review interests for discussion at their next meeting, when next steps will also be determined.

May 2, 2016

At their May 2 meeting, the Council discussed feedback provided by the College’s Legal Counsel on the Grievance Procedure following review of proposed language modifications. Their main concern relates to broadening the scope beyond statutory requirements. The Council agreed on several of the proposed modifications that do not broaden or conflict with the current scope.

On May 16, the Council will identify their interests regarding the Grievance Procedure, review the interests of Legal Counsel and the President and ascertain next steps. They will also continue work on the Career Pathways Issue Analysis Sheet.

April 18, 2016

The Council met on April 18 and approved Phil Gasper and Clarissa Sheldon as interim Council members. They also approved Nicole Soulier as the interim Council Co-chair until the election process is completed.

Regarding due process/grievance procedure, the Council expressed interests about the proposed language modifications recently suggested by a council member to make the Policy more consistent with what the Contract Alternative Committee had approved. This will be looped out to the College’s Legal Counsel.

At the next meeting, the Council will discuss the feedback and thumb each individual updated section of the Policy and discuss next steps to move it along through Shared Governance.

March 25, 2016

As the Council has lost two members, discussion during the March 25 meeting revolved around interim replacements and a new interim co-chair. This will be considered further at the next meeting with the goal of making decisions on interim appointments. 

The Council also reviewed the current due process/grievance procedure and identified major or substantive changes and others that are minor clarifications for Human Resources to update. At the next meeting, language for the major changes and interests will be debated. When an agreement is reached, the updated procedure will be moved on through the Shared Governance process.

Feb. 29, 2016

The Council last met on Feb. 29. Discussion was held about due process and the current grievance procedure. One council member outlined their interest in proposing changes to make the language more consistent with what the Contract Alternative Committee had originally approved. Dialogue revolved around policy versus procedural changes.

The Council agreed to identify which points are minor clarifications that Human Resources can update to provide clarity, and which points are substantive changes that will need to be thumbed by the Council and passed on through the shared governance process.

Feb. 15, 2016

The Council met on Feb. 15. The development of and process behind the current Due Process and Grievance Procedure were discussed. The council will review perceived issues or inconsistencies and proposed modifications at their next meeting.

The Human Resources Department is compiling Employee Handbook updates to share with the ERPD Council for feedback prior to college-wide dissemination. Hopefully in April a message will be sent to employees outlining the latest updates and indicating an updated version is available. 

Feb. 2, 2016

The Council met on Feb. 1. They discussed data requests related to the issue of Career Opportunities and completed a TRIZ exercise to promote creative problem solving.

An email request was received in the council mailbox to review the language on work breaks in the Employee Handbook. The possibility of clarifying the language will be discussed with Human Resources and discussed at the next council meeting.

Mid-term council replacements were also discussed. This issue was brought to the Council due to the resignation of one council member and a recommendation for replacement. A decision will be made at the next council meeting as to how to proceed.

Jan. 19, 2016

The Council met on Jan. 19. Upon the President’s decision that the ERPD Council will not work on compensation issues, they’ve moved on to the priority of career opportunities. The Issue Analysis Sheet (IAS) developed by the Contract Alternative Committee (CAC) was reviewed and used as a starting point.

A council member asked this group to review the current Due Process/Grievance Policy, indicating that it is different than what the CAC approved.  There is a request for information from the President and Cabinet as to the why changes were made to the CAC version of the policy and what interests wouldn’t be met if the current language was not used.

Dec. 21, 2015

At the Employee Relations and Professional Development (ERPD) Council meeting on December 21, 2015, the ERPD Council was informed that President Daniels has decided that this council will not work on compensation issues. The president is interested in forming a smaller compensation group outside of Shared Governance to address compensation and make recommendations directly to him. Details about this or how the process will work aren't certain yet. In light of this, rather than beginning on starting salaries as originally planned for today, the ERPD Council will move on to the priority of Career Opportunities at the next meeting.

Dec. 7, 2015

The ERPD Council approved the Compensation Philosophy, and it was presented to the College Assembly on Dec. 9, and hopefully will be approved at their next meeting in January.

Employee Handbook listening sessions by the Human Resources Department will be held at Convocation and at the college campuses from January to March. They will include a brief introduction and an open discussion with opportunity for questions. A message will be sent to employees with details.

Regarding the issue of Compensation, developing a realistic timeline was discussed and subgroups were established to work on identified components of Compensation.

The Council finalized their spring 2016 meeting schedule, now posted on the ERPD Council web page.

Nov. 23, 2015

President Daniels attended the Nov. 23 ERPD Council meeting and met with the council members privately for the majority of the meeting, except the human resources staff, regarding the Employee Handbook. 

On Dec. 7, the ERPD Council hopes to thumb the Compensation Philosophy and send it on to the College Assembly.

The remainder of their last meeting was spent drafting the next ERPD Council meeting agenda.

Nov. 9, 2015

The ERPD Council updated the draft Compensation Philosophy again following feedback received from the solicitation of review by College Assembly members and the Administrative Working Conditions Interests Team. An equity/diversity statement may be incorporated into the philosophy at the next meeting, at which point the goal is to thumb the philosophy and forward it to the College Assembly.

At the next meeting, as an informational item only, the Employee Handbook will be discussed as far as what policies were incorporated into the handbook and on what page they may be found. Any feedback on possible discrepancies or clarification needed in the handbook should be shared with the Employee Handbook mailbox for research and review by the HR Department.

Oct. 26, 2015

The ERPD Council last met on Oct. 26. They finalized an issue statement under the recognition theme as, “How does Madison College define, identify, and reward extraordinary efforts while remaining sensitive to the interconnectedness of all efforts?”

The Council also had brainstormed to gather interests and possible options on its first major issue of the year: “What are the essential components that value and reward Madison College employees?” This issue is under the compensation theme, which aligns under four of the five Strategic Directives.

Oct. 12, 2015

The updated draft Compensation Philosophy was reviewed and thumbed by the council at their October 12 meeting. It will be shared with the College Assembly and the Administrative Working Conditions Interest Team to solicit their feedback by October 28.

The council prioritized issue questions and identified the top two priorities to begin working on:

compensation and career opportunities. They will start drafting the Issue Analysis Sheet on compensation at the next meeting.

Sept. 28, 2015

At their Sept. 28 meeting, the team reviewed the draft faculty workload models from the Academic Council. Discussion centered on the potential compensation impact of the models. The ERPD members elected to hold off on compensation-related efforts until the Academic Council has completed their work on this issue.

 At the next meeting, they will review and approve the updated draft version of the Compensation Philosophy in order to share it with other groups for feedback. They will also continue working on the Issue Analysis Sheet on Compensation to finish the issue questions and prioritize the issues.

Sept. 14, 2015

The Employee Relations and Professional Development Council focused on the Issue Analysis Sheet (IAS) on Wages in their Sept. 14 meeting. The previously established categories of topics in relation to the IAS on Wages were reviewed and updated. Members reviewed the interests and options to determine what categories they fit into and began developing issue statements.  

At the next meeting, discussion will continue regarding developing and finalizing the issue statements for the categories and rank them in order of priority.

Aug. 17, 2015

A cost estimate on compensation for participation in Shared Governance was reviewed. The group agreed to move forward and present the policy to the College Assembly. 

The full-time faculty tuition reimbursement policy was revisited with another update suggested. Once updated, the group will thumb the policy.

The issue statement on wages was tabled until September 14  when issue statement(s) related to the established categories will be developed and ranked in order of priority.  

Aug. 3, 2015

Minor edits were suggested to the tuition reimbursement policy for full-time faculty, and the policy was thumbed. Since it’s an administrative process, it will not go to College Assembly.

Conversation focused on feedback from the draft compensation philosophy concerning equity, performance-based compensation program, recruiting and retaining the best and the brightest, options other than base building pay increases, career pathways and the importance of collaboration. The issue statement on wages was evaluated and grouped into categories.

July 20, 2015

The Issue Analysis Sheet (IAS) on compensation for participation in Shared Governance was referred back to the Compensation Task Force by the College Assembly for revisions.

The draft compensation philosophy is being shared, and feedback is being collected. It’s important to have a compensation philosophy to guide any recommendation on wages. 

The council discussed the IAS on Wages and how to break this issue into manageable parts in order to move forward.

July 6, 2015

The draft compensation philosophy was reviewed. Discussion focused on aspects that members liked, areas of concern, missing elements and next steps.

Compensation for participation in shared governance was discussed. Request made that the College Assembly task force further develop the Issue Analysis Sheet (IAS) to include all employee types.

The IAS on Wages and faculty office moves will be revisited at the next meeting on July 20.

June 8, 2015

A draft compensation philosophy for the college was shared and discussed. Council members were invited to provide feedback. It also will be shared with the Administrative Working Conditions Interest Team to solicit their input.

An established overall compensation philosophy is essential as the council proceeds with working on the Issue Analysis Sheet on Wages. 

The Employee Relations and Professional Development Council members also reviewed five issues/interests submitted to the council mailbox.

May 11, 2015

The ERPD Council revisited the policy changes recommended by the Faculty Professional Assessment and Development (FPAD) committee regarding tuition reimbursement for full-time faculty. The group approved two of three parts to the policy recommendation and offered a substitute amendment. They await reply from the FPAD committee. 

Regarding the Issue Analysis Sheet on Wages, a productive discussion was held revolving around principles to adopt that would assist in developing a compensation philosophy for all employees at the College.  At the next meeting, the list will be narrowed down to three to four principles that everyone can embrace.

April 27, 1015

Request for data/information has been sent to the faculty member administering tuition reimbursement for full-time faculty. Work continued on the Issue Analysis Sheet for Wages. Both topics will be revisited at the next meeting.

A Benefits Renewal (health insurance) update was provided by the Benefits Committee. Detailed communications will be sent out before Memorial Day weekend. 

Discussion was held about how the councils are interacting with the College Assembly. Everyone should review the College Assembly operating procedures.

April 13, 2015

The Assembly thumbed up the council’s donated paid leave policy on April 8.

The team convened on April 13 to tackle additional projects including a tuition reimbursement policy for full-time faculty.

An issue analysis sheet for wages is in the works. The council reviewed several interests submitted to the council on Monday, with responses to be drafted by the co-chairs.

March 30, 2015

There is now a web form available on the Shared Governance web pages that employees can use to submit issues and interests to the council.

Responses to feedback gathered during January Convocation also have been posted to the council’s web page.

Discussions continue on the tuition reimbursement policy. The council also thumbed a donation of paid leave policy which will move forward to the Assembly.

March 2, 2015

The council will begin working on issues related to compensation, management rights and teaching by PSRP staff.

At its March 2 meeting, the council narrowed down the top three issues on which to begin working. These issues are: non-base wages/compensation with longevity and on-call as subsections; management rights in combination with reviewing the employee handbook and teaching by exempt status PSRP staff.

The council started an issue analysis sheet related to wages and will continue to develop this. An updated tuition reimbursement policy for full-time faculty was discussed again. Data is being sought to aid further talks on this issue.

Feb. 16, 2015

The council has finalized their meeting schedule, membership roster, ground rules, and charge and discussed methods of communicating council and Assembly updates to the College community. It was determined that the Academic Council would be the lead on faculty workload rather than the ERPD Council.

The ERPD Council is also working on the new benefit of donating paid leave as well as the tuition reimbursement policy for faculty with the plan to revisit this topic at a later date to analyze a tuition reimbursement policy for PSRP and Administrators in addition to faculty. Other issues that the ERPD Council has been identified to lead include wages (except base wages), on-call, and longevity to name several.

Feb. 2, 2015

The council has discussed methods of communicating council and Assembly updates to the college community.

The group was tasked with the issue of employee workload. They are reviewing related interests with members of the Academic Council.

Facilities Planning and Investment Council

Co-chairs: Mike Stark and Penny Johnson

Facilities Planning and Investment Council email

For membership, meeting schedule, approved policies, agendas, handouts and meeting notes visit the Facilities Planning and Investment Council Sharepoint page.

Past reports:

Feb. 15, 2017

The Facilities Planning and Investment Council is currently working on the issue, “What are the essential elements of a policy that guides the evolution of a Facilities Master Plan for Madison College?” Throughout February, Council members reached out to college stakeholders to request input and to gather interests.

At their Feb. 15 meeting, the Council reviewed and addressed the interests received from around the college. They then identified the options for the policy and began building the structure for identifying the elements of the policy.

 

Feb. 1, 2017

At their Feb. 1 meeting, the Facilities Planning and Investment Council added another student to the group. Members also confirmed a timeline for their spring work plans. They identified a loop-out plan, created a Best Alternative to a Negotiated Agreement (BATNA), identified data needs and listed objective criteria related to the Facilities Master Plan (FMP) Policy. Individual members continue to conduct research on FMP policies at other colleges.

 

Jan. 23, 2017

The Facilities Council reports an “excellent” breakout session during January Convocation. They collected interests and issues from College stakeholders for consideration of future work.

On Jan. 23, they toured the new West Campus and assessed facility issues specific to the west side of Madison area.

The Council continues to develop the Policy which will direct the Facilities Master Plan (FMP). They hope to finish the Policy and present to the College Assembly in March or April. Upon Assembly approval, they will begin work on a 10-year Facilities Master Plan.

 

Dec. 7, 2016

Between Nov. 30 and Dec. 7, Facilities Council members toured the Commercial Ave. campus and the Protective Services Center to learn more about interests at those sites.

The Council continues to work on building a policy to direct the work of the Facilities Master Plan (FMP). Co-chair Mike Stark shed light on the history of FMPs at the College and how they help meet the goal of serving students.

Council members are researching and bringing forth interests to help inform the creation of the FMP Policy. Facilitator Ann Camillo is guiding the development of the Issue Analysis Sheet.

 

Nov. 16, 2016

Two new student members of the Facilities Council have been assigned a mentor and are getting up-to-speed on shared governance processes, culture and structure.

On Nov. 16, the Council toured South Campus to learn more about their interests. The Council then completed the issue statement that will drive the development of the Facilities Master Plan (FMP) Policy. Upon approval by the College Assembly, the Council will prepare the Issue Analysis Sheet for the FMP Policy.

 

Nov. 2, 2016

The Facilities Council met on Nov. 2 and welcomed two new student members. The Council was led through an exercise to help them develop and identify the components that will inform the Facilities Master Plan Policy. The information gained will be used to fully develop the Policy in the next few months.

The Council will travel to Madison campuses other than Truax to learn more about those facilities and their related interests. The team will travel to regional campus locations later in the academic year as well.

Oct. 19, 2016

The Facilities Planning and Investment Council met on Oct. 19 and approved two new student members. The Council finalized and thumbed their new charter. This new charter will be presented to the College Assembly for approval on Nov. 9.

The Council is also preparing to work on a new Policy to direct the Facilities Master Plan.

Oct. 5, 2016

The Facilities Planning and Investment Council met on Oct. 5 and continued improving their Council Charter. Members anticipate finishing the new Charter at their Oct. 19 meeting. After this, they plan to present to the Assembly on Oct. 26.              

The Council is also hoping to recruit two student members by the end of October.

They compiled a list of affiliated work teams and related committees to share with the Assembly.


Sept. 21, 2016

The Facilities Planning and Investment Council (FPIC) met on Sep. 21. They’ve been given the green light to build a new charter which will more accurately align with the Council’s work and future goals. Members are currently gathering information from comparable colleges and councils to prepare.                         

In addition, FPIC has been tasked with developing a Facilities Master Plan which will include an embedded Facilities Master Plan Policy and a Sustainable Energy Policy. This work will likely encompass the full two-year term.

Aug. 29, 2016

The Facilities Planning and Investment Council met on Aug. 29. They’re considering issues to work on during the 2016-18 term. They’ll move forward on selection after conferring with President Daniels.

The list of tentative issues/policy topics include:

  • Alcohol use on campus
  • Tobacco and nicotine use on campus
  • Safety and emergency preparedness
  • Direction of the Facilities Master Plan
  • Equitable access to facilities
  • Energy Conservation

Energy conservation

July 19, 2016
The Facilities Planning and Investment Council gave an initial presentation of the Transportation Policy to the College Assembly on July 13. Their final presentation of the Policy was shared with and thumbed by the Assembly on Aug. 10.

June 14, 2016
The Transportation Policy was thumbed at the Council’s June 21 meeting. A team was identified to coordinate and deliver the initial presentation at the July 13 Assembly meeting.

June 14, 2016
The Council met on June 14. Mike Stark shared a construction update, stating that work is on schedule and on budget. They reviewed and edited the Transportation Policy, which they hope to finish on June 21. They plan to make an initial presentation to the Assembly on July 13.

May 17, 2016
In the Council’s May 17 meeting, two new members were introduced.

The Council compared information gathered from the employee transportation survey with the content included so far in the Transportation Policy Issue Analysis Sheet. A few gaps were noted and addressed. They talked about what else the Policy needs before it is presented to the Assembly.

May 3, 2016
The Council met on May 3 and continues to work on the Transportation Policy. 

April 19, 2016
The Council met on April 19. They continue to work on the Issue Analysis Sheet for a new transportation policy. They’re generating options as well as looping out to other employee groups.

An employee survey will be deployed soon, upon the Council’s approval. They hope to make an initial presentation of the Transportation Policy to the College Assembly this spring. 

March 30, 2016
The Council is examining various loop-out strategies on the Transportation Policy.

March 15, 2016

The Council met on March 15. At this time, they heard report-outs from members across several college groups who have been gathering data and interests pertaining to the developing Transportation Policy. They also discussed what further data is needed and how to gather it.

The Council discussed an overall loop-out strategy. They also heard from the sub-team assigned to creating an employee survey.

Lastly, they listed goals that envision how the Policy will eventually meet campus need.

March 1, 2016

The Council met on March 1. They are making progress toward a transportation policy statement. The Council discussed the importance of meshing the transportation plan with other plans for Dane County, Madison, Fort Atkinson and Reedsburg.

They are also looking at other colleges’ transportation plans and considering information gathered from previous student and staff surveys. The Council heard reports on best practices for policy development framework. They reviewed and expanded options on the transportation Issue Analysis Sheet.

They hope to give the Assembly a first view of the best option on April 13. 

Feb. 16, 2016

There are no further updates at this time. 

Feb. 2, 2016

The Council met on Feb. 2, where they delved further into issue analysis, generated options and worked on a loop-out plan pertaining to a transportation policy. They recently met with a content expert to talk about parking enforcement and they discovered it’s difficult to get accurate data. 

Jan. 15, 2016

The Council met on Jan.15. They welcomed a new student representative and thumbed the addition of a new PSRP member. Co-chair Mike Stark gave an update on construction, which is right on schedule.

 The group worked on the Issue Analysis Sheet for a new transportation policy that would replace existing administrative policy number 201. They also discussed how to best gather additional interests from the college community

Dec. 2, 2015

The Council convened on Dec. 2. Building on work from their last meeting, they refined and finalized six major categories to answer their question about a transportation policy: “What are the essential components of a comprehensive, environmentally-sustainable Madison College transportation policy for students and employees across the district?”

This information was presented to the Assembly on Dec. 9 for feedback, which will be discussed at FPIC’s next meeting. 

Nov. 4, 2015

The Council is making progress on a college-wide Transportation Policy that will include parking issues.

The Facilities team recently worked with the city to install more lighting along pathways to parking spots that are farther from the Truax main building.

The team is working on an issue statement about campus safety and emergencies. They’re also working to address alcohol and tobacco use on campus.

Oct. 28, 2015

There are no updates at this time.

September, 2015

This fall, the council will tackle their latest charge: the creation of a comprehensive transportation plan.

July 23, 2015

No new updates at this time.

June 17, 2015

The Facilities Planning and Investment Council recently met and approved new bylaws. Bonnie Laufenberg shared information from the Budget Task Force pertaining to parking costs and benefits for students and staff.

May 8, 2015

The Facilities Planning and Investment Council met on May 8. Topics of discussion included finding a new Student Senate representative and an update on the future of Madison’s metro campuses.

The council has provided two nominees to be part of the Comprehensive Campus work team.

They have been given a charge from the Budget Task Force to develop a comprehensive parking and/or transportation plan.

March 31, 2015

Following an extensive college-wide discussion, the Metro Campus Task Force revisited their recommendation to sell the Downtown Campus building.

At the April 8 Assembly meeting, Dr. Daniels acknowledged the work of the task force and announced that he would present their recommendations to the District Board that evening.

The other recommendations are to ultimately advance services offered to south Madison and to discontinue the lease at West Campus.

March 20, 2015

The Metro Campus Task Force recommendations to sell Downtown Campus and not renew the lease on West Campus were presented to the Assembly on March 25. The recommendations were met with resistance and sent back with a request to explore additional options. The Facilities Planning and Investment Council will discuss this further on Tuesday, March 31.

March 6, 2015

The council met on March 6 and discussed the Metro Task Force’s best option before sending it on to the Assembly. The task force presented the option to the Assembly on March 11.

The council members are hoping the Assembly will thumb the option on March 25. Now that the bulk of the Metro Task Force assignment is complete, the team will begin tackling other issues.

Feb. 20, 2015

The council awaits a final recommendation from the Metro Campus Task Force.

The council met Feb. 27, reviewed and approved their charter. They were given an update on progress made by the Metro Campus Task Force. They expect to be presented a final recommendation at the next council meeting March 6.

Feb. 6, 2015

Meeting ground rules have been established, as well as clarity on the difference between policy and procedure.

The council has pulled together a task force to address the future of the metro campuses, specifically South, West and Downtown. The goal is to thumb the task force recommendations by March and forward to the College Assembly.

Finance Council

Co-chairs: Laura Osinski and Mark Thomas, Jr.

Finance Council email

For members, meeting schedule, approved policies, agendas, handouts and meeting notes visit the Finance Council Sharepoint page.

Past reports:

Feb. 23, 2017

The Finance Council scheduled an extra meeting in February to review and discuss the policies they’ve been working on. A health insurance recommendation plus policies for cell phone allowances, dues, memberships and subscriptions, travel and catering and non-travel food purchasing were all thumbed by the Council and will be presented to the Assembly.

The Finance Council met on Feb. 2. They’re working on the 2017-18 budget and working on policies that will help generate revenue and cut costs.

Jan. 19, 2017

The Finance Council gathered on Jan. 19 to finalize the Travel Policy and the Faculty Additional Pay Policy. There’s a “packet” of policies that will soon be sent to the Assembly for thumbing.

They also worked on generating cost-reduction ideas to help reduce the $11 million deficit in the 2017-18 budget.

 

Dec. 15, 2016

The Finance Council met on Dec. 1 and 15 and reviewed work to date on their Dues/Memberships/Subscriptions Policy.

Nov. 17, 2016

The Finance Council (former Fiscal Management and Cost Effectiveness Council) met on Nov. 17. They finalized and thumbed their new charge and forwarded it to the Assembly. IT Council Co-chair Mir Qader attended to discuss the developing Technology Investment Policy.

A Council subgroup is meeting to draft a college-wide policy regarding dues/memberships/subscriptions. The Council will review at their next meeting.

 

Nov. 3, 2016

The Fiscal Management and Cost Effectiveness Council met on Nov. 3 and polished the final version of their updated Charter.

They continue to work on the College Budget Analyzer for Fiscal Year 2017-18.

Oct. 20, 2016

The Employee Relations and Professional Development (ERPD) Council met on Oct. 31 and thumbed their updated charge and the updated Use of Facilities Policy.

The ERPD Council plans to thumb the Dispute Resolution Process and Grievance Procedure at their next meeting. Subgroups continue to work on the Outsourcing and Transfer and Promotion Policies. 

Oct. 6, 2016

The Fiscal Management and Cost-effectiveness Council met on Oct. 6 where they were given a presentation regarding benefits. Resulting discussion topics included 2015-16 goals, accomplishments since 2011, available benefits at the College and their costs to the College and employees, plus a look at the 2016-17 Fiscal Year and beyond.              

The next meeting will include cost savings presentations from Council subgroups on the issues of Subscriptions/Memberships/Dues, Food/Catering and Stipends/Travel.

 

Aug. 25, 2016

The new Council was thumbed by the College Assembly on Sep. 14 and named the Fiscal Management and Cost-effectiveness (FMCE) Council. This follows the division of the former Fiscal Management and Organizational Effectiveness Council into two separate groups.
 
The FMCE Council has been focused on creating a draft charter for the new Institutional Effectiveness Council. Now that the Assembly has thumbed the charter, the FMCE Council will being talking about the Fiscal Year 2017-18 Budget Assumptions.

 

July 28, 2016
The Council met on July 28. They thumbed its division into two separate councils under the condition they remain connected. The team created a draft charter which was shared with the College Assembly on Aug. 10. After further council discussion, a final version will be presented to the Assembly for thumbing at a future meeting.

Subgroups continue to work on Issue Analysis Sheets regarding Dues/Membership, Food/Catering and Travel.

July 14, 2016

The Council met on July 14. They reviewed, discussed and shared interests regarding President Daniels’ suggestion to divide the Council into two separate entities. One would focus on finance and budget, and the other would focus on institutional effectiveness and accreditation. The Process Improvement Team also endorsed splitting the Council.         

The group will write and thumb new charters for the Fiscal Management Council and the Organizational Effectiveness Council. These will eventually be presented for thumbing to the College Assembly.

The Council has created subgroups that are working on Issue Analysis Sheets regarding Dues/Membership, Food/Catering and Travel.

May 5, 2016

The Council met on May 5. They are starting to work on Issue Analysis Sheets for travel, dues and memberships and food/catering. 

April 21, 2016

The Council met on April 21. They are continuing to review their collective thoughts on direction provided by President Daniels.

The Council is also revisiting a list they created regarding budget recommendations, which will now be considered for 2017-18.

April 7, 2016

The Council presented the latest version of the 2016-17 budget to the Assembly on April 13. They are examining new ways to close gaps between revenue and expenditures.

March 23, 2016

The Council presented feedback and results from a recent survey of budget managers to the Assembly on March 23. They continue to adjust the 2016-17 budget. 

March 3, 2016

The Council met on March 3. They are still developing a presentation to share with the College Assembly on March 23. The presentation will showcase the results of a recent budget manager survey regarding the impact of last year’s budget recommendations. 

Feb. 18, 2016

The Council is reviewing the results of a survey that was recently sent to all budget managers regarding the impact of the budget recommendations put forth by the Council last year   

Feb. 4, 2016

There are no further updates at this time.  

Feb. 2, 2016

The Council’s Jan. 21 meeting was canceled. There are no further updates at this time.

Dec. 7, 2015

The FMOE Council met on Dec. 7 and Sylvia Ramirez presented a 2016-17 budget overview to the Council. It included board financial interests, general fund estimates and projections, capital and debt services and a budget timeline. The overview will be shared with the Assembly on Jan. 27.

Dec. 3, 2015

The FMOE Council remains hard at work on the issue of bringing revenue to the college in different ways. They’re determining the easiest to do, research needed and possible referrals.  

Nov. 19, 2015

The FMOE Council continues to delve into the issue of generating revenue in different ways. They’re determining “low-hanging fruit” or simplest options, further research and referral ideas. They may hand off referral ideas to a content expert to objectively examine their viability. 

Nov. 5, 2015

The Council continues to work on the issue of “How the College can bring in revenue in different ways”. They have been brainstorming and prioritizing their ideas. The process involves determining which items can be delegated outside or pursued by the council. 

Oct. 28, 2015

There are no updates at this time.

Oct. 1, 2015

The council is hard at work on brainstorming new ways to generate revenue for the college. Visit their webpage to see the education the council recently obtained on revenue. 

Sept. 17, 2015

At their September 17 meeting, the FMOE Council determined a work theme of fiscal sustainability for the 2015-16 year.

They also designated a council subgroup to research the impacts of budget decisions made last year. This group will create a survey to send to budget managers and employees.

Sept. 2, 2015

The council met Sept. 2 and narrowed down six work themes for the academic year. Four of the six will be tackled in the very near future.

A subgroup will delve into the first theme, the impact of budget decisions made last year.

At their next meeting, the council will discuss the next three priority issues: centralizing versus decentralizing purchasing expenditures, new revenue-generation options and how to base budgets on plans versus historical patterns.

June 24, 2015

The council has formed a subgroup tasked with finding out why types of data the council will have access to in the 2015-16 academic year.

The council also is developing an annual budget development calendar.

May 19, 2015

On May 19, the council thumbed final charter and ground rules and selected a council representative to serve on the Comprehensive Campus Site Committee.

A workgroup from the council will meet to determine what further education the council needs in terms of institutional research and effectiveness.

April 15, 2015

The Fiscal Year 2015-16 Budget Recommendations were thumbed up by the Assembly at the April 22 meeting. The recommendations are being reviewed by Dr. Daniels.

With this accomplishment nearly checked off, the council plans to finalize the council charter and ground rules and to prioritize other issues that have been shared with them.

April 7, 2015

The council discussed interests expressed at the March 25 Assembly meeting regarding the budget savings proposal. Also up for review was a list of options outlined by Provost Terry Webb, which include some new suggestions plus elements of the existing Budget Task Force recommendations.

The council hopes to have a final budget savings proposal ready for thumbing at the April 22 Assembly meeting.

A fact sheet regarding parking at Madison College is in the works and will soon be posted online.

March 18, 2015

On March 11, the Budget Task Force presented to the Assembly its recommendations for balancing the 2015-16 budget. The recommendations were expected to be thumbed at the March 25 Assembly meeting but were not due to time constraints.

The council is making revisions based on the concerns shared during a forum held before the last assembly meeting. The budget’s timeline has been moved from April to May, allowing more time to explore possibilities before presenting it to the Assembly on April 22.

March 4, 2015

At their March 4 meeting, the council reviewed and discussed the new budget tool developed by the budget task force. They also reviewed and discussed the FY 2015-16 budget savings proposal created by the budget task force. The proposal was thumbed for presentation to the Assembly. A representative will record the Assembly presentation to show how the task force arrived at the proposal.

Feb. 20, 2015

A Budget Task Force will meet every Thursday afternoon and will identify concerns/interests/options from the college community for closing the projected 2015-2016 budget deficit.

The council’s primary goal is to solicit as many interests from staff as possible while evaluating the effectiveness of policies, planning and the annual budget processes and recommending changes as necessary.

College-wide suggestions are posted on the Shared Governance website. The council’s goal is to have a list of recommendations ready for one of the March General Assembly meetings.

Information Technology Council

Co-chairs: Mir Qader and Brant Kraemer

Information Technology Council email

For membership, meeting schedules, approved policies, agendas, handouts and meeting notes visit the Information Technology Council Sharepoint page.

Past reports:

Feb. 28, 2017

The IT Council met on Feb. 28 and did further review and editing of the Technology Investment Policy. The Council thumbed the Policy on Feb. 14 and they plan to present it to the Assembly this spring.  

 

Feb. 14, 2017

The IT Council had an all-day meeting on Feb. 2 to fine-tune language in the Technology Investment Policy. The Policy was thumbed on Feb.14, 2017.

After some final edits, the Policy is expected to be presented to the Assembly this spring. 


Jan. 19, 2017

The IT Council met twice in January with much of the time devoted to wordsmithing the Technology Investment Policy. They’ve also discussed the importance of creating and implementing a pre-investment process and clarifying which projects require use of said process.

On Jan. 19, they discussed how laptops are assigned and reassigned in Tech Services. The Council also talked about a suggested combination of the Capital Request form and the Technology Investment Checklist.

 

Dec. 20, 2016

The IT Council met on Dec. 20 and was visited by President Daniels who talked about the council’s progress to date, the growth of shared governance and how the college adapts to changing economic climate.

They also worked on their one-minute Convocation presentation and made further edits to the draft Technology Investment Policy.

The Council also met on Dec. 6 and continued editing the draft Technology Investment Policy. They also discussed some of the finer points of the Policy, including how the approval process will vary depending on the size and scope of the investment or project. 

Nov. 22, 2016

The IT Council met on Nov. 22 and reviewed loop-out efforts and feedback related to the developing Technology Investment Policy. They also made edits to language used in the Policy.

Nov. 8, 2016

The Academic Council met on Nov. 8 and received updates from the Program Chair/Director pilot from Business and Applied Arts and from the Academic Integrity Steering Committee.

The Council continues to research and gather information related to the Quality of Instruction/Voice of the Student issue.  

 

Oct. 18, 2016

The IT Council met on Oct. 18 and discussed further loop-outs to other councils, regionals and program directors. They reviewed the Technology Investment Primer document which diagrams the idea-to-project process they hope to promote upon completion of the Technology Investment Policy.

Oct. 11, 2016

The IT Council met on Oct. 11. After welcoming a new member, the Council revisited the Technology Services Project Management Life Cycle document, as it pertains to eventual implementation of the developing Technology Investment Policy. They reviewed and edited the Policy and discussed looping out to other councils, regional campuses and more members of the College community.

Sept. 27, 2016

On Sep. 27, the IT Council discussed how loop-outs are progressing in regards to the issue/question of, “What is the evaluation and decision-making process for investing in technology initiatives at the College?” They also revisited an Information Technology Principles document and how the Technology Investment Checklist can be used during the idea development stage.


Sept. 13, 2016

On Sep. 13, the IT Council welcomed a new student member and discussed looping-out to College leadership to gather technology-related interests and concerns not addressed yet by the Council’s work. They continue to work toward an IT Investment Policy.

 

Aug. 22, 2016

The Council met on Aug. 22 and reviewed IT governance and past work to-date. They also discussed Technology Investment and Sustainability Management and how it ties into the College’s Mission, Vision and Values.


August 4, 2016

At the Aug. 4 Council meeting, they added a new Council member, thumbed the charge and continued working on the IT Investment Policy.

 

July 25, 2016

The Council met on July 25 to review their charge and discuss the selection of a new co-chair along with the IT investment issue.


June 23, 2016

No further update at this time.

May 26, 2016

The Council met on May 26 and reviewed technology strategies, targeted domain capabilities that we need or have to develop further and how technology-based directives affect every aspect of the College’s mission.

On June 9, the Council reviewed the tech services organizational structure.

 

May 17, 2016

The Council met on May 17. They welcomed new members and did a complete overview of shared governance policies and procedures, plus a review of their work to date.

 April 28, 2016

The IT Council last met on April 28 to continue discussions around the background, interests and data needs pertaining to the Technology Investment Policy.

Their Technology Checklist has now been posted. This document was designed to provide guidance to the Madison College community when considering implementation of a new technology solution. The Checklist will eventually support the Technology Policy.

The Council is also gearing up for orienting new members following spring elections.

March 31, 2016

The IT Council met on March 31 and finalized the Technology Investment Checklist on which they’ve been working. They also reviewed their work on the Technology Investment Policy and refined the issue statement.    

March 17, 2016

The IT Council met on March 17. They are developing an IT investment checklist and have already looped out to key areas of the College and the Cabinet. They will soon finalize a version of the checklist for Assembly review and feedback.     

March 3, 2016

The IT Council met on March 3. They continue to work on an IT investment checklist to help college staff make better decisions on IT and technology procurements.    

Feb. 18, 2016

The IT Council met on Feb. 18 when they drafted a simple checklist of questions to consider when pursuing an IT project or solution. The checklist, intended to trigger thought and discussion, has been looped out to the other councils and the Cabinet for feedback.  

Feb. 4, 2016

The IT Council met on Feb. 4. They discussed the outsourcing of IT and contracted services.

The Council also continued to work on the issue, Technology Investment Decision-Making Process. They added interests and refined the scope of the issue.  

Feb. 2, 2016

The IT Council met on Jan. 21, when they reviewed how the Technology Investment Policy is likely to fit into the current operational structure. They also discussed how technology investment decisions are made at Madison College.

A new student representative was welcomed and assigned a mentor.

Dec. 10, 2015

The IT Council met on Dec. 19 to begin discussing a “Technology Investment Policy.”  They are trying to understand the problem/issue with background information and solidifying the definition of what “Technology Investment” really means. The council is also working on defining the BATNA.

Dec. 2, 2015

There are no updates at this time. 

Nov. 12, 2015

The IT Council’s Refresh Policy was thumbed by the College Assembly on Nov. 11.

They are now beginning to work on the “IT Investment Policy,” which focuses on turning an idea into an active project.

At their Nov. 12 meeting, they reviewed lessons learned from the Refresh Policy effort.

Oct. 28, 2015

The IT Council presented their Refresh policy to the College Assembly on Oct. 28. The policy will be thumbed at the Nov. 11 Assembly meeting.

The council is now preparing follow-up information to answer questions from the Assembly.

Oct. 1, 2015

At the council’s October 1 meeting, the group thumbed the Refresh policy. They are now getting ready to present the policy to the Assembly.

The team also identified and prioritized the next three issues they will tackle in 2015-16. The issues deal with the decision-making process behind technology initiatives at the college, how software is managed and security needs. 

Sept. 17, 2015

The council thumbed a refresh policy on September 17. They plan to present the policy to the Assembly in late October.

The team will focus their next meeting on choosing a work theme for the year and selecting future projects.

Sept. 3, 2015

The IT Council met on Sept. 3. They finalized a full review of the refresh policy. Some basic reviews will follow at their next meeting.

The team is tentatively planning to present the policy to the Assembly in October.

July 23, 2015

The council is very close to finishing a recommendation to the Assembly regarding the Refresh Policy. They have been working through details regarding policy language and have looped out to other areas of the college for more input.

The team also has submitted three more issues to the Assembly for future work.

July 9, 2015

The council discussed options and ideas regarding a “refresh policy for front-end and back-end IT infrastructure and software.” 

The council is deciding on looping out to other councils and stakeholders. The team has requested sample policies to review from other sources and institutions such as WTCS.

The council is also hard at work on drafting a policy statement.

June 11, 2015

The IT Council has defined interests, options and required objective criteria to identify the best outcome for the refresh issue. They plan to loop out to other councils, have shared key deliverables with the Assembly and are awaiting feedback. They hope to propose a policy to the Assembly in the near future.

The team also has identified three topics to evaluate when refresh is done. The topics are IT investment policy, managing software deployment and security issues. 

April 30, 2015

The council is working on the following policy issues: a refresh program that encompasses both front and back end devices, procurement of IT assets college-wide, software management and information security. The council plans to maintain a tight schedule over the summer to work on issues.

April 16, 2015

The IT council continues to examine a refresh policy affecting software and technologies at the college. Specifically, they are considering data related to the college’s current environment, particularly in terms of backend infrastructure.

At the April 30 meeting, the council hopes to transition toward developing interests around the refresh policy and looping out to appropriate parties.

March 3, 2015

Technology systems affected by the refresh policy include PCs, laptops, monitors, productivity software and backend network infrastructure. The council has also identified college and district wide stakeholders. Next steps involve further evaluation of options.

February 12, 2015

The IT Council is working to define procedural terms to help establish consistency of operational standards.

The council has completed its charge. Members have been working with Carolyn Jarrett to define procedural and administrative terms including consensus, policy and regulation to establish consistency and operational standards. The IT council recently uncovered an operational “refresh” issue on computers around the college. They plan to delve into this issue at their next meeting.

Feb. 6, 2015

The council’s accomplishments so far include: solicitation of college-wide interests; development of a charge; creation of prioritization, evaluation and reporting systems for issues and projects.

The team is setting ground rules for meetings, clarifying procedures and choosing their first policy issue.

Institutional Effectiveness Council

Co-chairs: Tim Casper and Paul Barribeau 

For membership, meeting schedule, approved policies, agendas, handouts and meeting notes visit the Institutional Effectiveness Council Sharepoint page.

Past reports:

Feb. 27, 2017

The Institutional Effectiveness Council (IEC) met on Feb. 27. Members of the Facilities Planning and Investment Council (FPIC) attended the meeting and looped out to the IEC regarding their Issue Analysis Statement on a policy that will guide the writing of a Facilities Master Plan.

Shawna Carter, dean of Human and Protective Services, provided an educational spotlight on writing the new Academic Plan. The Council engaged in an exercise to help solicit ideas for future educational spotlights and possible issue development.


Feb. 13, 2017

The Council met on Feb. 13. The IT Council Co-chairs attended in order to loop out to the new council on their own Technology Investment Policy.

Guest speakers talked about best practices in both IBPS and looping out, along with the difference between policy versus process/procedure. The Council also discussed issues they might like to explore.

 

Jan. 30, 2017

The Institutional Effectiveness Council met on Jan. 30. They adopted ground rules and reviewed the Issue Statement process along with examples from other councils.

They also reviewed potential issues from the Shared Governance document “Work in Progress and Other Work to Consider,” as well as past priorities from the original Fiscal Management and Organizational Effectiveness Council. Ali Zarrinnam gave the team a “Focus on Focus” presentation. 

 

 

Dec. 12, 2016

 

At the new Council’s first meeting on Dec. 12, the members were introduced and filled in on the guiding principles and values of Shared Governance. Tim Casper talked about the history of the Council and how it came into existence. The group discussed the role and work of the co-chairs and decided upon a co-chair selection process.



 

Student Affairs Council

Co-chairs: Kevin Foley and Nadia Rahman

Student Affairs Council email

For membership, meeting schedule, approved policies, agendas, handouts and meeting notes visit the Student Affairs Council Sharepoint page.

Past reports:

Feb. 16, 2017

The Student Affairs Council met on Feb. 16. They reviewed data on how much students are paying for textbooks at Madison College. Council members then discussed affordability goals for the next five to 10 years.                         

Provost Dr. Turina Bakken visited the Council to talk about this issue and how it intersects with the college’s Academic Freedom Policy. Time was also allotted for hearing the student perspective.

The Communication/Education group met on Feb. 15 with a group of faculty, administrators and staff from various areas of the college. The team reviewed Bookstore data and talked about what kinds of data will work best when speaking with faculty.

The Council will host a CETL Connections Session on Textbook Affordability on March 7 from 2-3 p.m.

 
Feb. 2, 2017

The Council met on Feb. 2 and received an update on the implementation of the Academic Standards of Progress Policy.

They reviewed textbook adoption policies at other colleges. The Council has begun narrowing down the number of options related to the Policy they will eventually implement at Madison College.

The Textbook Affordability sub-team will gather feedback and interests on that issue. The Council is hosting a CETL connections session on Textbook Affordability on March 7, from 2-3 p.m.


Jan. 27, 2017

The Student Affairs Council met twice in January. They’ve developed a timeline for the Textbook Affordability Issue and communication/education of the issue to the College community. They hope to present the issue to the Assembly by the end of the school year.

The Council has formed a sub-team charged with raising awareness of Textbook Affordability. The team will gather interests and feedback for discussion as they develop a policy related to the issue.

The Council began collecting options for the Textbook Adoption Policy. They will host a CETL Connections Session on Textbook Affordability on March 7.


Dec. 1, 2016

The Student Affairs Council met on Dec. 1 and 15. They’ve been working on a presentation/template for looping out to and communicating with stakeholders on the textbook affordability issue. A committee to help raise awareness and increase communication and education surrounding this issue is in the works.


Nov. 17, 2016

The Council has been working on a presentation that will be a template for looping out and communicating to stakeholders on the textbook affordability issue. Co-chair Nadia Rahman is helping form a committee to help raise college-wide awareness of the issue. Council members have been asked to aid in the outreach process.

The Bookstore staff shared an upcoming change in how students will purchase books next semester. They’re moving from a self-service model to a counter service model. Books will be organized alphabetically instead of by course, which will streamline inventory logistics. It is believed this change will help reduce costs to students and aid in improving customer service.

 

Nov. 3, 2016

The Council convened on Nov. 3. They reviewed a PowerPoint presentation that will be shared with College stakeholders as a loop-out effort on Textbook Affordability. They will also form a communication/education subgroup to help raise college-wide awareness of the issue. This subgroup will both inform and gather interests.

The team thumbed the issue question, “How can Madison College promote affordable textbook and material adoptions?” This is an addendum to the larger question of, “How does the College lessen the burden of rising textbook and material costs and availability?” They also began populating the Issue Analysis Sheet.

 

Oct. 20, 2016

The Council got together on Oct. 20. They partnered with Provost Turina Bakken on a letter to faculty asking them to keep student textbook costs in mind when adopting textbooks for class.

The Council reviewed their charge and are making adjustments to it.

Co-chair Kevin Foley presented the issue of Textbook Affordability to the College Assembly on Oct. 26. As part of an ongoing activity related to the issue, they’ve gathered a list of actions to help communicate with staff about textbook affordability. These actions include informing students, educating faculty and creating a video.


Oct. 6, 2016

The Council convened on Oct. 6. They were updated on the implementation of their Standards of Progress Policy, which they finalized earlier this year. A small group led by Dean of Enrollment Services Lori Sebranek is charged with carrying out the Policy, which they hope to roll out in fall 2017.

Sebranek attended the Oct. 6 meeting and talked about the issue of Consent to Release. This issue follows a recommended improvement from the Higher Learning Commission on how the College releases information to third parties. A resulting new policy will be announced soon. 

The Council also gathered a list of actions to answer the question, “What actions can we take to make progress on the lack of communication and education about textbooks?”
 

Sept. 22, 2016

On Sep. 22, the Council learned more about the Scholars of Promise program and began discussions on reducing textbook costs for students in the program. The Council had a Q and A session with Mike Panten, the Bookstore’s textbook buyer.

Sept. 8, 2016

At the Council’s Sep. 8 meeting, Bookstore manager Scott Heimann gave a presentation on the Bookstore’s textbook adoption process. Heimann shared key student benefits of having a more uniform process.

The Council reviewed nine root causes of high textbook and materials costs. Of the nine, they identified three top priorities which they will begin examining at their next meeting. The three priorities are lack of communication, non-uniform textbook adoption and efficiency of current rental program.

Aug. 11, 2016

The Council met on Aug. 11. The Academic Standards of Progress Policy was signed by President Daniels on July 20 and is moving toward implementation. They also discussed how students’ preferred names will now be used in internal systems not tied to academic records (Blackboard and Outlook).

The group identified root causes for costly textbooks at the College, such as non-uniform textbook adoption, uncertainty of buyback program, financial aid issues and more. These causes will be discussed in further detail at the Council’s September meeting.

 

July 7, 2016

The Council met on July 7 when they welcomed its new members, educating them on topics including Shared Governance at Madison College, College Assembly structure and council ground rules.                                        

Tim Casper talked to the Council about the College’s new accreditation pathway and its potential implications for faculty and staff. The Council then shifted gears and discussed an    in-progress textbook affordability policy.

 

May 20, 2016

The Council met on May 20. Two faculty members attended the meeting and shared how they’ve tried to make textbooks more affordable for students.

At their June 2 meeting, the Council hosted UW-Whitewater’s bookstore director Terri Meinel. Meinel shared background and insights and answered questions regarding Whitewater’s own full-service textbook rental program. The Council also celebrated the achievements of outgoing members.

 

May 6, 2016

The Council met on May 6. They continued to discuss the history and background surrounding the textbook affordability issue. They are breaking the history into three subsets: legislative, best practices and surveys.

They began collecting and documenting interests and have invited faculty to their next meeting to share their thoughts.

April 22, 2016

The Council began their April 22 meeting by sharing the history and background surrounding Textbook Affordability. The history is being broken into three subsets: legislative, best practices and surveys. Faculty members will attend the May 6 meeting to discuss their involvements with the issue.

The Council also modified and thumbed the tuition payment issue statement. 4,500 students were sent letters regarding unpaid tuition for the spring semester. A subgroup has been formed to move the payment plan forward.

April 9, 2016

The Student Affairs Council met on April 9 with members of the Student Senate and the Bookstore to begin gathering the background history on textbook affordability.

March 25, 2016

The Council met on March 25 and discussed a minor change made to the Standards of Academic Progress Policy. The Policy was thumbed by the College Assembly on March 23. 

The Council continues to gather college interests, data needs and history regarding the tuition payment plan issue. It was noted that 4,500 students were sent letters for not having paid tuition on time for the spring semester.

They continue to look into textbook affordability with the help of the Student Senate.

March 11, 2016

The Council met on March 11. They reviewed feedback and interests submitted by the College Assembly regarding their Standards of Academic Progress Policy. The Council decided that they had considered all interests brought forth and will present to the Assembly again on March 23.

Staff members from both Disability Resource Services and Testing led a talk about the process behind accommodated testing at the College.

The Council also talked about the tuition payment plan issue and set a date to discuss textbook affordability with the Student Senate.

March 2, 2016

There are no updates at this time.

Feb. 8, 2016

At the Council’s Feb. 5 meeting, they heard feedback from content experts on the Standards of Progress issue. Much discussion was had over the Policy’s procedural implications. The consequences of non-compliance were talked about, with many recommendations made to the draft.

The Council met again on Feb. 12. They are now in the loop-out phase with Standards of Progress. A subgroup shared the Academic Council’s feedback on the Policy. The draft was thumbed and approved and will be presented to the College Assembly on Feb. 24.

They also began examining textbook affordability and tuition payment options.

Feb. 2, 2016

The Council last met on Jan. 8. There are no further updates at this time. 

Jan. 8, 2016

The Student Affairs Council met on Jan. 8. They continue to develop a Standards of Progress Policy, in the hopes of presenting to the Academic Council and the Assembly in February. To speed up their efforts, they have added a meeting to their schedule which will be on Feb. 5, from 9 to 11 a.m.

Dec. 11, 2015

The Student Affairs Council met on Dec. 11. The Council incorporated feedback regarding the Standards of Progress Policy. A draft was shared with the group based on feedback received in November. The team will make some revisions to the policy in January and open it up for further discussion.

They next discussed adding two students the Council.

Finally, priorities for the spring semester were reviewed:

  • Complete the Standards of Progress policy.
  • Begin work on textbook affordability.

Dec. 2, 2015

There are no updates at this time. 

Nov. 13, 2015

At their Nov. 13 meeting, the Council was updated on the Refresh Policy and recent faculty workload discussions. Testing Director Jim Merritt talked about impending changes to placement testing, notably the change from COMPASS to the Accuplacer.

The team discussed the Standards of Progress Policy. Marty Crabbs, Bill Dougherty and Nicole Soulier attended the meeting to express interests and concerns about the document. The next council meeting will include a revised draft based on their feedback.

Oct. 28, 2015

There are no updates at this time.

Oct. 9, 2015

At their October 9 meeting, discussion centered on the college’s standards of progress policy which will address both credit and non-degree students in the School of Academic Advancement.

The next step is to loop out to those who will be in charge of implementing the policy. After feedback is reviewed, the council hopes to provide a final recommendation for thumbing and forwarding to the College Assembly.

The group also gathered a list of interests to submit to the Mandatory Assessment, Advising and Placement (MAAP) team regarding cost, results, interpretation of results and multi-measure placement practices.

Sept. 11, 2015

The Student Affairs Council met on Friday, Sept. 11. Tim Casper was present to discuss the Higher Learning Commission’s upcoming visit to Madison College.

The council discussed themes for the academic year, student advancement and access/affordability.

The council has collected all needed background and interests for a standards of progress policy. A council subgroup will provide a set of options at their Oct. 9 meeting.

Aug. 5, 2015

The council’s August 5 meeting focused on academic standards of progress and the defining of issue statements for 2015-16.

Recent survey results were shown that indicated a demand for standards of progress among students and faculty in the School of Academic Advancement. Data has revealed roughly how many students the new policy would affect each semester.

The council has also defined their top five issue statements for 2015-16. 

July 1, 2015

Much of the council's meeting time focused on academic standards of progress for our students. The council came up with an issue statement draft that reads, “How do students demonstrate progression along minimum standards toward completion?” Work on this issue will continue in August.

Dr. Keith Cornille opened a discussion on the difference between policy and operations, which included plenty of examples.

Carlotta Calmese shared information regarding previous work on policies regarding course expiration, course repeat and college probation/suspension.

June 3, 2015

Most of the meeting was dedicated to revisiting IBPS as the team strives to be more efficient and to remain true to core principles. The council spent time trying to define the issue statement regarding academic standards of progress for non-degree students. They will continue this process at their next meeting.

May 15, 2015

At the council’s May 15 meeting, the team approved and thumbed the issue of automatically awarding embedded credentials without pre-authorization from the student. The council shared their work with the College Assembly on May 20 and the issue was referred back to the council for implementation.

The best outcome states:

When a student satisfies the requirement of an embedded credential it will be awarded automatically.  A notification will be sent to inform the student that the credential will be noted on their transcript unless they have opted out.

Embedded program credentials will be included on the curriculum sheets.

Note: The Registrar will determine the number of days prior to the final approval of the policy.

The team was given a presentation on the topic of sexual misconduct and follow-up work on the policy that will be conducted over the summer.

April 17, 2015

The council continued work on the Embedded Credential Certificate and no-show grade policies. Best outcomes were hashed out for both, which will be shared with the Student Senate for feedback, then presented for thumbing at the council’s next meeting. 

Cynthia Dallman from the School of Academic Advancement presented the educational spotlight topic on standards of academic progress. Follow-up work on this issue is ahead. 

The council will define priorities for the 2015-2016 academic year at its next meeting.

April 3, 2015

The council continued work on the embedded credential certificate and no-show grade policies. The council has completed initial work on both and hope to thumb at their April 17 meeting.

The council will next begin work on creating a charge for the Textbook Affordability Task Force. They also will take up the policy issues related to academic standards of progress and academic probation (in collaboration with the Academic Council) and sexual misconduct.

March 6, 2015

The council met on March 6 and continued analyzing the issue of how non-attendance is reflected on a student’s transcript. Guest speaker Lisa Delany presented an overview of the current student complaint process and future improvements to it.

Textbook affordability also was discussed as a major issue for students. Students would like to begin working with the council to find solutions.

Feb. 20, 2015

The Student Affairs Council is moving forward on issues of non-attendance and embedded credentials.

At the council’s Feb. 20 meeting, an issue analysis sheet was created regarding non-attendance and how it is reflected on a student’s transcript. Members brought a collection of interests to the table for discussion. A final decision on this issue is expected in March.

The second issue discussed was automatic award of embedded credentials. Background was provided by Schauna Rasmussen. The council requested more information regarding how many credentials exist and the number of students affected. The issue will be discussed further at the council’s March 20 meeting.

Feb. 13, 2015

No update.

Jan. 8, 2015

The Seven Pillars of Promise and the WTCS Indicators of Student Success were spotlighted to inform the council of key college initiatives.

The team brainstormed three areas of policy focus that have been added to the council’s master list of issues: Current no-show policy; development of a sexual misconduct policy (Title IX); embedded credentials.

The council's charge has been completed and a council handbook is in the works.

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