Headlines

Access to PeopleSoft and Blackboard suspended May 18-21

 

Access to PeopleSoft Campus Solutions (PeopleSoft) and Blackboard will be temporarily suspended for all faculty, staff and student users as both systems are upgraded May 18-21.

  • Both PeopleSoft and Blackboard will be offline beginning at 11:30 p.m., Thursday, May 17
  • PeopleSoft is anticipated to have user access restored by Monday morning, May 21
  • Blackboard is anticipated to have user access restored by Tuesday, May 22

 

How will the outage impact me?

Staff and Faculty

  • Employees using PeopleSoft, Faculty Center, HighPoint (myMadisonCollege), and Blackboard will not have access to these systems to serve students during the outage
  • Employees should remind students they will not have access to their myMadisonCollege and Blackboard accounts during the outage

 

Faculty

  • Final grades from the spring semester should be submitted by 11:30pm, Thursday, May 17
  • Classes in-session from May 18-21 should plan for Blackboard to be inaccessible to them and their students during the outage. Be sure to make alternate plans during this time

 

A communication plan is in deployment for students; however, you can help us spread the word by referring students to this Student News article.

Coming Up

The login experience for PeopleSoft will be changing for faculty and staff with the upgrade. Look for more updates next week including previews of the new PeopleSoft Campus Solutions 9.2 environment.

Questions
For questions regarding the PeopleSoft outage or upgrade, email peoplesoftupgrade@madisoncollege.edu.

For questions regarding the Blackboard outage or upgrade, email TSDLBlackboard@madisoncollege.edu.

If you are experiencing difficulties currently with either of these systems, please contact the Help Desk or (608) 246-6666.

We appreciate your support and understanding during these system upgrades.

 

 

 

Published May 4, 2018.

Cornille announces changes in Student Development and Retention Services

DATE:             April 30, 2018
TO:                 All Student Development and Success Staff
FROM:            Keith Cornille, Executive Vice President/CSSO
RE:                 Student Development and Retention Services Alignments

 As the spring semester is coming to an end, I want to take a moment and thank you for the important work you all do to support our students as they strive to achieve their educational and career goals at Madison College. I would like to also share with you some structural changes in Student Development and Retention Services (SDRS) related programs, services and work assignments that will take effect between now and July 1, 2018. 

To continue to increase efficiencies and to improve upon the Madison College Student experience, SDRS is aligning some of its service activities and programming. We believe this alignment will enable SDRS to provide enhanced proactive, personalized and holistic programming -- services to meet the individual needs of Madison College students from enrollment to completion-transfer. These changes are based on student and staff feedback, as well as student affairs best practices, and will position SDRS to more effectively support the performance indicators and benchmarks outlined in college-wide initiatives.

The most notable changes area:

1.    Associate Vice President for Student Development and Success | Dean of Students.

a.     As the Dean of Students at Madison College, Dr. Geraldo VilaCruz oversees a number of key areas within Student Development and Success. With the added responsibilities he has received over the last few years, I am pleased to announce his promotion to Associate Vice Present for Student Development and Success | Dean of Students.

2.    Integrated Advising Services (Academic, Retention, Career, Transfer…)

a.     Academic and retention advisors will be integrated within one advising unit and advising workloads would include, academic, retention, and career advising functions.  The integration of core advising functions within one position and under one unit will streamline and enhance the provision of advising services and improve upon the student experience.  Students will be able to meet with the same advisor for educational planning, FA-SAP educational planning, career exploration planning, and transfer planning. 

b.     Creating a unified advising structure overseen centrally fosters consistent personalized advising experience.

c.     Advising and Transfer Services Manager Transition: Audra Cooke will be transferring from her current role as advising and transfer services manager to a new role as an Admissions Navigator effective April 30, 2018.  I want to thank Audra for her work over the last few years.  In her new role, Audra will continue to report to Geraldo and will coordinate the development and implementation of a college-wide applicant outreach plan in collaboration with Admissions, Recruitment, FYE Coordination committee, School offices and other college stakeholders

d.     New Advising and Transfer Services Manager Job Search: The College will be posting this vacant position internally and externally at the same time.  The target hiring date is set for mid-July, 2018. This position will report to Gretchen Rixie. With the added job responsibilities, Gretchen Rixie has been promoted to Director effective May 2, 2018. 

e.     Regional DRS/Advising staff will report to Scott Ritter effective May 2, 2018. 

3.    Special Populations (Retention Strategic Planning, TRIO-SSS, Veterans Resource Services, Tops College Success)

a.     Carlotta Calmese will not be returning to her role at Madison College. We thank Carlotta for her contribution to the College over the last 10 years.

b.     Scholars of Color Mentoring, TOPS College Success, and Veterans Resource Services will transition and report to Janine Wilson, with new title of Director, effective July 1, 2018.  Janine will also provide backup administrator support to the Counseling and College Success department.

4.    Dean of Students Office & Student Development Retention Services

a.     Associate Dean Lisa Delany will gain more responsibility for the oversight of student affairs related compliance (e.g. Title IX, discrimination/harassment) and systems and processes improvements to ensure the college is meeting its legal obligations.  Lastly I want to thank Lisa for her excellent work in building and growing our veterans support resources over the past few years. 

Over the next few months, the SDRS administrative team will be working with staff preparing for these changes.  We are excited to leverage the knowledge, experience, input and leadership of staff during this transition. 

 

Keith Cornille, Ed.D.
Executive Vice President/Chief Student Services Officer (CSSO)
Madison Area Technical College
Madison, WI
(608) 246-6464

Published May 1, 2018. Updated May 2, 2018.

Dr. Daniels offers open office hours

Correction: The date in the Friday, April 27 Matters newsletter is incorrect.

President Daniels has announced open office hours for Tuesday, May 1, from 1 to 2:30 p.m. 

This is an opportunity for faculty and staff to discuss matters of concern, share success stories or propose new ideas.

Published April 24, 2018. Updated April 30, 2018.

April 11 College Assembly Recap

The College Assembly met Wednesday, April 11.

News and updates

Assembly Co-chair Keith Cornille officially announced his upcoming departure from Madison College. Cornille accepted a position to serve as college president at Heartland Community College in Illinois.

Student Senate President Tina Marshalek shared that new senators-elect will take over in May. The Senate will continue working on their student hunger initiatives.

Diversity and Community Relations Council addresses achievement gaps

The Diversity and Community Relations Council gave a first-read of their policy recommendation: Madison College will implement data monitoring systems to assess equity of student performance and establish intervention strategies to address areas of inequity in student success.

The policy will focus on the need to address achievement gaps between minority and non-minority students.

Textbook affordability

The Student Affairs Council presented their Textbook Affordability Policy.

Nationally, college students spend about $900 per year on books. Book and materials costs are rising faster than the rate of inflation.

A book charge option allows students to use up to $800 of financial aid funding to cover their books. However, most students are not aware of this option.

President Daniels signed a textbook rental policy in 2017 but challenges still exist and include: minimal participation from departments resulting in fewer books available for rental, purchasing books from Amazon is easier, and a low return rate on rented textbooks.

The council proposed a large-scale textbook rental program that would involve a segregated student fee for textbook rental. This means the rental fee would be added to existing student tuition and fees (degree-credit students only) and would require a referendum vote by the student body, ideally in Nov. 2018.

If the student body votes yes, the policy would be presented to the Madison College District Board as part of the annual budget approval. The estimated fee is $7 per credit hour per student.

If the policy is adopted, the proposed rental program would entail:

  • Requiring textbooks and materials to be used for three-year periods (understanding that exceptions may be necessary)
  • Limited use of materials and items that cannot be used more than once
  • Consistency of textbooks across class sections
  • Creation of a textbook rental/affordability committee
  • Integration of textbook costs into a financial aid and tuition/fees structure
  • Additional space for textbook storage

Members of the Student Affairs Council were planning to present the policy and plan to the Cabinet April 23.

Shared Governance elections

Elections for council and Assembly seats are around the corner. Council and Assembly member applications take place through May 4. Assembly nominations will take place between April 18 and April 24, with the election taking place between April 25 and May 2. New Assembly members will be announced on May 7. Councils will seed and select new members over May 8 and 9.

New College Assembly and council terms will begin May 14, 2018.

Published April 23, 2018. Updated April 24, 2018.

Karyn German featured in 'Focus on Focus' video

At the January Convocation, you heard stories from students about their learning and engagement experiences with our faculty. 

We wanted to share some additional perspectives in the form of short videos. In this week's video, nursing instructor Karyn German talks about her experience at Madison College.

Focus on Focus is about faculty engaging students in the classroom with evidence-based practices for course success that have been identified by Madison College faculty and staff.

Focus on Focus - Karyn German

Published April 23, 2018. Updated May 11, 2018.

College Assembly seeks new representatives

DATE:  April 19, 2018
TO:      Administration, Full-Time Faculty, Part-Time Faculty, PSRP
FROM: Dr. Jack E. Daniels, III, President
RE:      College Assembly Employee Representative Elections

As you know, Madison College has embraced an organizational model of shared governance that draws upon the expertise and practical experience of faculty, staff, students and administrators. The Shared Governance system is designed to make our best collective decisions regarding the student experience while emphasizing shared responsibility for college-wide policies, strategies and priorities.

I am pleased to announce that the election process to seat the eight Employee Representative members and two regional campus representatives of Madison College’s College Assembly will begin the afternoon of Thursday, April 19.

Similarly, there will be a concurrent selection process to repopulate the eight councils that report to the College Assembly. If you are unable to serve on the Assembly, please consider applying for council membership. Information for this process can be found here.

The employee group representatives (formerly At-Large members) will represent the interests of the each employee group - PSRP, Full-Time Faculty, Part-Time Faculty, Administration. The regional campus representatives will represent the interests of all employees at the regional campuses in the eastern (Fort Atkinson and Watertown) and northern (Portage and Reedsburg) regions.

The election occurs in two phases:

  • April 19-24 – Call for Employee Representative and Regional Representative nominees
  • April 25-May 3 – Election of College Assembly Representatives with “Know your candidates” information here

The call for nominees for employee representatives is a process open only to members of each employee group. You are welcome to nominate yourself and/or nominate someone from your own employee group. Once the final nominees are determined, only the employees in that employee group may vote for two nominees from each group. This election process is different from the past, and is being used to simplify the election process, while holding true to representation from all employee groups.

Similarly, the call for nominees for regional representatives is a process open only to employees that have their primary work assignment at a regional campus. You are welcome to nominate yourself and/or nominate someone from your regional campus. Once the final nominees are determined, only the employees with a primary work assignment at a regional campus may vote for one nominees from either the eastern or northern regions.

Final results will be announced May 7, and the new Employee Representatives will meet May 8 with the council co-chair to seed councils. These new members will then meet with the co-chairs on May 9 to complete council memberships. All other council and College Assembly members will begin their new term on May 14.

I encourage everyone to be an active participant in this process. Our College Assembly makes important recommendations and consults on matters that support the student experience and set the tone for transparent, inclusive and effective communication among all constituencies at Madison College. Some of this recent work has been the new Workload policy, the Textbook Adoption Process, the Facilities Master Plan, the IT Investment Policy, and many others. We are implementing our vision that “We are all in this together.”

Published April 20, 2018. Updated May 2, 2018.

PeopleSoft 9.2 and Blackboard planned outages announced

Access to PeopleSoft Campus Solutions (PeopleSoft) and Blackboard will be temporarily suspended for all faculty, staff and student users as both systems are upgraded May 18-21.

  • Both PeopleSoft and Blackboard will be offline beginning Friday, May 18
  • PeopleSoft is anticipated to have user access restored by Monday morning, May 21
  • Blackboard is anticipated to have user access restored by Tuesday, May 22

How will the outage impact me?

Staff & Faculty

  • Employees using PeopleSoft, Faculty Center, HighPoint (myMadisonCollege) and Blackboard will not have access to these systems to serve students during the outage
  • Employees should remind students they will not have access to their myMadisonCollege and Blackboard accounts during the outage

Faculty

  • Final grades from the spring semester must be submitted by Thursday, May 17
  • Classes in-session from May 18-21 should plan for Blackboard to be inaccessible to them and their students during the outage. Be sure to make alternate plans during this time

A communication plan is in deployment for students; however, you can help us spread the word by referring students to this Student News article.

Coming Up: The login experience, as well as the look and feel of PeopleSoft will be changing for faculty and staff with the upgrade. Look for more updates in the coming weeks including snapshots of the new PeopleSoft Campus Solutions 9.2 environment.

Questions
For questions, email PeopleSoft regarding the outage or upgrade.
For questions regarding the Blackboard outage or upgrade, email TSDLBlackboard.

If you are experiencing difficulties currently with either of these systems, please contact the Help Desk or (608) 246-6666.

Help Desk appreciates your support and understanding during these system upgrades.

 

 

 

Published April 18, 2018. Updated April 19, 2018.

Dr. Daniels reminds employees to take the PACE survey

DATE:              April 17, 2018
TO:                  Full-Time Faculty, Part-Time Faculty, PSRP and Administrative Staff
FROM:             Dr. Jack E. Daniels, III, President
RE:                   PACE Survey Reminder

Thank you to those who have completed Madison College’s 2018 Personal Assessment of the College Environment (PACE) survey and associated sub-scale on diversity. If you have not yet completed the survey, I ask that you do so before day’s end Wednesday, April 25.

Responses from the PACE survey inform priorities for change related to establishing and maintaining a positive campus climate. The survey is a tool to promote open and constructive dialogue among all Madison College employees related to four key areas as identified in the instrument: institutional structure, supervisory relationships, teamwork and student focus.

By synthesizing the input of each and every employee, we are better positioned to shape decisions that influence how we serve our students and communities, foster a culture of inclusion and collaboration and ensure that Madison College continues its tradition of educational excellence among the nation’s community colleges.

The survey has been emailed to you from nilie_team@ncsu.edu with the subject line “PACE Survey-Madison Area Technical College. It will take 15 or 20 minutes to complete.

Please be assured that your responses are private and confidential. As an extra measure of anonymity, the PACE survey is being administered by the National Initiative for Leadership and Institutional Effectiveness (NILIE), an independent agency. No one at Madison College will ever have access to individual responses.

After the results have been compiled, NILIE will share information and a summary of the responses of the 2018 survey with the college, a comparison of responses to prior PACE surveys conducted here and an assessment of Madison College in relation to other institutions that have administered the PACE survey. This year, NILIE will also provide the summarized data specifically for survey respondents from each vice president’s area. The VPs will use this information to develop action plans that address priority issues in their respective area of oversight.

 

If you have any questions about this year’s PACE survey, please contact Institutional Research and Effectiveness.

Thank you for your participation. Your opinion matters!

Published April 18, 2018.

Tim Myers featured in Focus on Focus video

At the January Convocation, you heard stories from students about their learning and engagement experiences with our faculty. 

We wanted to share some additional perspectives from those students about how they felt when our faculty engage with them in the classroom. In this week's video, student Tim Myers talks about his experience at Madison College.

Focus on Focus is about faculty engaging students in the classroom with evidence-based practices for course success that have been identified by Madison College faculty and staff.

Focus on Focus - Tim Myers

Published April 16, 2018. Updated April 23, 2018.

Congratulations to Dr. Keith Cornille

DATE:              April 11, 2018
TO:                  All Employees and Students
FROM:             Dr. Jack E. Daniels, III, President
RE:                   Congratulations to Dr. Keith Cornille

It is with mixed emotions that I share the news that Dr. Keith Cornille, Executive Vice President and Chief Student Services Officer, has been named the fourth president of Heartland Community College in Normal, Ill.

Dr. Cornille brings 32 years of experience in higher education to his new role, including 18 years’ service to Madison College. He joined Madison College in 2000 as director of Student Life and also served as dean for the School of Academic Advancement. He has also provided oversight of our Regional, South, Downtown and West campuses. In his current role, he is responsible for leadership and oversight of enrollment and student services, programs and services that promote student development, building inclusive learning communities and preparing students for success on the job and in the communities in which they live.

Madison College has seen many changes over the course of Dr. Cornille’s tenure. But, what has remained constant is his heartfelt, tireless advocacy for student success, in and out of the classroom. It is this advocacy that has so amply prepared him for success as the president of Heartland Community College. Dr. Cornille’s leadership is evidenced through the creation of the onsite health clinic at our Truax Campus, establishing Student Achievement Centers at our Madison metro and regional campuses, improving access for underserved and financially disadvantaged populations through the “Scholars of Promise” program, and playing a key role in the college’s plan to build a new south Madison campus. Dr. Cornille has also been a leader in creating the MMSD STEM Academy and has been at the forefront of fundraising campaigns.

On a personal note, I have had the good fortune to work alongside many individuals who have chosen to make higher education their life’s work. Few define the words “public servant” through their daily actions more abundantly than Dr. Cornille. That sentiment is echoed by Madison College Board of Trustees Chairperson Joe Hasler, who says, “I have found Dr. Cornille to be a person whose integrity and commitment to student success is unquestionable. His extensive knowledge and big heart will serve Heartland Community College well.”

Dr. Cornille will be with us until June, after which time he will begin to write the next chapter of his distinguished career. Please join me in thanking him for his service to Madison College and extending all good wishes to him and his family as they look to the future.

Dr. Jack E. Daniels, III, President

Published April 11, 2018.

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