Be aware of fiscal year end payroll time entry deadlines

DATE:            June 22, 2018
TO:                All Employees
FROM:           Mark Thomas, Vice President, Administrative Services/CFO
SUBJECT:       Bi-Weekly Payroll Time Entry Deadlines for Fiscal Year End 2017-18 Processing

With the fiscal year end soon upon us, this is a reminder to complete and submit all time entries by the deadlines below:

Bi-weekly pay period of June 10-23, 2018, for pay date of July 6, 2018:

  • All time entries should be entered and submitted in Workday by end of day, Tuesday, June 26
  • Time approvals should be completed by end of day, Wednesday, June 27

Bi-weekly pay period of June 24 - July 7, 2018, for pay date of July 20, 2018:

  • All time entries should be entered and submitted in Workday by end of day on Tuesday, July 10
  • Time approvals should be completed by end of day on Wednesday, July 11

Adhering to these deadlines is critical to ensure payroll costs are charged to the correct fiscal year.

Your cooperation in this matter is appreciated.

Please contact the Payroll Office at (608) 246-6900 or payrolloffice@madisoncollege.edu if you have any questions or if you need assistance.


Published June 22, 2018. Updated June 27, 2018.

President Daniels' open office hours will resume in September

President Daniels will not be holding open office hours in July or August. Faculty or staff who need to see Dr. Daniels during the summer can call his executive assistant, Judith Castro-Romaker, at 608-246-6678 to schedule a meeting.

The president's regular monthly office hours will resume in September. For the 2018-19 academic year, his office hours will be the first Tuesday of every month, from 1 to 2:30 p.m.

Published June 20, 2018.

Faculty and staff warned to watch out for phishing scams

Chief Information Officer Mir Qader reminds all employees of Madison College to be wary of phishing  the attempt to fraudulently obtain confidential information such as passwords, user names and credit card numbers by posing as a legitimate organization. Recently some employees received phishing emails that appeared to be from Bank of America, but were actually from various fraudentlent sources.

The Technology Services department was able to intercept many of these issues from going too far, but employees are advised that the college might be receiving the same type of phishing messages in the near future. People behind phishing campaigns want employees' passwords, access to financial/payroll records and similar information.

Technology Services is monitoring these types of messages.

Hints that the Bank of America message was not legitimate include:

  • Sender’s email address is not from Madison College.
  • Attached document name is non-descriptive and generic.
  • Does not follow Madison College's normal all-staff email format.
  • Several grammar issues in the write-up E.g., “This Policies and Practices…” and “…information  is attached in this email, It is…”
  • Generic, non-standard signature line.
  • Asking employees to go to an email attachment and take some action.
  • Hovering over the link would show the source link, which is not from Bank of America.

Some people may have clicked on the link by mistake since this is a well-crafted message.

The passwords of people who clicked on this message were changed.

Note:  if staff or faculty are forwarding messages to their personal accounts at Gmail, Hotmail, etc., the college has no way of providing many of the safeguards that it has on @madisoncollege.edu accounts.

The college's security awareness training covers this kind of issue.  Anyone who has not taken the security awareness training is asked to do so (see below).

Employees who receive emails like this should not click on any links and should remove the message from their inbox.

Please do not hesitate to immediately contact the TS Help Desk at Helpdesk@madisoncollege.edu or (608) 246-6666 anytime you feel you have a potential IT security issue or concern.

Also please make sure to complete the security awreness training as soon as possible; it is availabe at the following SharePoint site: http://facstaff.madisoncollege.edu/awareness.

Published June 18, 2018.

A note from Dr. Keith Cornille

As I leave the college, I wanted to take a minute to thank you all for 18 wonderful years. There is truly no way for me to express my gratitude to you for all the kind words and recognition over the past few weeks and for the years of support and collegiality. As a team working together we all have done amazing things for students. Continue to work hard every day to make Madison College the finest it can be, your students desire it.

I know that I am a better person because of all you.  The lessons that you have taught me will most certainly make a difference in my new position as President of Heartland Community College (Normal, IL).

I will not say goodbye as that is too permanent, so until we talk again – stay well.

— Keith

Published June 8, 2018.

Facilities Council identifies needs as it prepares 2018 Master Plan

The Facilities Planning and Investment Council has been working hard preparing the 2018 Facilities Master Plan.

Over the past year, with the assistance of Plunkett Raysich Architects, the Facilities Council assessed current facilities needs throughout the district to recommend future changes. This information, along with surveys, interviews, focus groups, and meetings identified more than 500 possible facility project ideas. These major needs emerged:

  • Flexibility — There is a need for spaces that can accommodate many needs.
  • Existing spaces — Issues brought forward do not indicate a need for new facilities. They are about using existing spaces to meet current and future needs.
  • Collaboration — Today’s industries work collaboratively across disciplines. This is illustrated in the Makerspace and Entrepreneurship Center project ideas.
  • Technology and innovation — We are training students for careers that don’t even exist yet. We need spaces that will allow us to quickly adapt to industry needs.
  • Strategic planning — Upgrades of facilities to meet student needs happen every year. The FMP addresses needs in a long-range, strategic manner and allows us to avoid reactionary short-term solutions.

The Facilities Planning and Investment Council will submit the final Facilities Master Plan to the District Board for acceptance in November 2018. More about the plan and the council's work is on its YouTube page.

For more information, email FPICouncil@madisoncollege.edu.

Published June 6, 2018.

College Assembly recap

The new College Assembly gathered Wednesday, May 30, 2018.

Dr. Daniels attended and briefly addressed the group. He acknowledged the recent Assembly election and council appointments.

Dr. Daniels then announced that he has appointed Mark Thomas as the new Assembly co-chair. Thomas will take over the seat previously held by Dr. Keith Cornille.

The president is still selecting a co-chair for the Professional Development (formerly Employee Relations and Professional Development) Council. In his first official act as Assembly co-chair, Thomas asked for nominations for the elected Assembly co-chair seat.

Members nominated Penny Johnson (full-time faculty), Mike Kent (part-time faculty) and Laura Osinski (full-time faculty and Assembly co-chair for the previous term).

Assembly members interviewed the nominees on a range of topics. When Johnson withdrew her nomination, the questioning of Osinski and Kent continued until it was time for the Assembly to vote. Osinski was elected to serve a second term as Assembly co-chair.

Each council then shared a brief update, starting with the announcement that Sylvia Ramirez will serve as the new Finance Council co-chair.

Other council updates included:

  • Finance Council is working on a communication policy in relation to the budget and budget planning.
  • IT Council is in the early stages of an academic software management policy.
  • Institutional Effectiveness Council is still choosing a new issue to tackle.
  • Diversity and Community Relations Council is exploring data gathering methods and expanding further into community relations.
  • Professional Development Council is working with new councils on establishing their specific roles and goals.

Published June 6, 2018.

Shuttle bus will take staff to South Campus groundbreaking

DATE:      June 4, 2018
TO:          All Employees
FROM:     Dr. Jack E. Daniels, III, President
RE:          Shuttle Service to South Campus Groundbreaking

Monday, June 11, will mark the next milestone in Madison College’s storied history. That is the day we will break ground for the Madison College-Goodman South Campus. This new facility represents, in monumental fashion, the collective commitment of the Madison College community to our mission of providing accessible, quality higher education that fosters lifelong learning and success within our communities.

A news conference and groundbreaking ceremony is slated for 1:30-2:30 p.m., and you’re invited to witness this momentous event. To help facilitate the attendance of Madison College faculty, staff and administrators, we have arranged shuttle service from our Truax, Commercial Avenue and Downtown Campuses. 

Pickup will begin at the Anderson Street entrance of the Truax Campus (known to many as “the horseshoe”) and will stop at the Commercial Avenue and Downtown campuses before proceeding to the site of the new South Campus at the intersection of Badger Road and Park Street. Pickup times are 11:30 a.m. and 12:30 p.m. The shuttle will make one return trip, departing from the Goodman South Campus at 3 p.m. and stopping at each campus in reverse order.

The capacity of the shuttle, in the form of a big yellow school bus, is 56. First-come, first served. If you plan to take advantage of this convenience, please arrive early to ensure you get a seat. Of course, you may also drive your personal vehicle at your expense. If you do so, I encourage you to carpool, as on-site parking will be at a premium.

This is an occasion in which we all should take great pride. I look forward to seeing you there.

Published June 4, 2018.

Celebrate Dr. Keith Cornille

After 17 years with Madison College, Dr. Keith Cornille has been named the fourth president of Heartland Community College in Normal, Illinois.

Help us recognize Keith and his many contributions to Madison College at his farewell celebration: Tuesday, June 5, from 4 to 6 p.m. A program to begin at 4:45 p.m. Madison College Truax Campus Gateway. Light refreshments will be served.

Published May 23, 2018. Updated May 30, 2018.

College Assembly Recap

The College Assembly met Wednesday, May 9.

Student Senate Update

Steven Ansorge, the new Student Senate President, reported on recent activities of the Student Senate. The Senate said goodbye to Advisor Jackie Dahlke who is retiring from Madison College. More than 100 students attended the first Good Luck on Finals Event held at the Truax Campus. The Senate will meet every other Thursday during the summer.

 Educational Spotlights

Members of the Facilities Planning and Investment Council presented a video report on the progress made toward completion of the Facilities Master Plan. The report included goals of the FMP and described how the Council gathered input from College stakeholders including more than 550 project ideas. During the last three months, the council developed a system for prioritizing facilities projects and established guiding principles to represent the needs of all College stakeholders.

The Facilities Master Plan recognizes that physical environment and facilities affect learning and student achievement and prioritizes direct student needs. It identifies trends and provides for future needs. The Plan will also protect taxpayers’ investments, accounting for maintenance, repairs and renovations to extend the life of all College Facilities.

The Council identified the following themes:  flexible rooms, reuse existing spaces, collaboration and technology and innovation. The presentation concluded with the next steps in the process including shifting some programs from the Downtown Education Center, expanding the Bookstore to accommodate expanded textbook rental. The final FMP will be presented in the fall of 2018. 

Representatives of the Institutional Effectiveness Council reported on recommendations for Course Success Performance Target Rates. President Daniels charged the Council to develop a recommendation for Course Success Rate Growth Targets for gateway and non-gateway courses for the period of the next three years.

The report analyzed overall success rates for credit students and found them better than average but having room for improvement. This rate represents the percent of students enrolled who received a passing grade.

Gatekeeper success rates are 10 percent lower than non-gatekeeper courses. The Council proposed a success ratio of 3 percent for gatekeeper courses and 1 percent for non-gatekeeper courses that should increase student course success by the fall 2020 semester.

While the report showed numbers for students who withdraw from courses all together, speakers pointed out that it is hard to determine what causes students to withdraw so those data points aren’t always valid.

Co-chairs’ Report

Co-chair Laura Osinski commended the Assembly for “an amazing amount of work” accomplished in the past two years. She said it was a privilege to serve.

Co-chair Keith Cornille quoted past Co-chair Terry Webb in reminding those present “we are all in this together.” He also reminded them of their accomplishments and praised them for respectful disagreement “no matter what our differences are.”

The next full meeting will be held June 13. The new College Assembly will decide its new co-chair at a special meeting May 30, from 2:30 – 4 p.m. in room 309 in the Health building.

Published May 21, 2018.

President Jack Daniels to offer open office hours in June

Faculty and staff can meet with President Jack Daniels and discuss any topics related to Madison College business during open office hours each month.

Dr. Daniels' next scheduled open office hours are on Tuesday, June 5 from 1 to 2:30 p.m.

Published May 21, 2018. Updated May 23, 2018.