DATE: January 11, 2019
TO: All Wisconsin Retirement System-contributing Employees
FROM: Mark Thomas, Vice President of Administrative Services and Chief Financial Officer
SUBJECT: WRS Contribution Rates for 2019
Happy New Year, I hope everyone had a great break and this finds you well rested and ready to go for a great 2019. It’s that time of year when the Employee Trust Funds Board sets the pension contribution rates for Wisconsin Retirement System (WRS) employees and employers, so we wanted to keep you informed.
The adjusted total contribution rate for 2019 is 13.1 percent, down from 13.4 percent in 2018.
As a reminder, the total contribution rate is split evenly between the employee and employer:
The change will likely result in only a few dollars difference in your take home pay; after all, the percentage adjustment to the employee contribution is only 15/100 of a percent. However, if you do have any questions about how this will impact your compensation, please reach out to our Payroll Office at 608.246.6650.
In addition, if you have any questions about how the rate was determined, you can contact the Department of Employee Trust Funds at 1.877.533.5020 or http://etf.wi.gov.
Vice President of Administrative Services and Chief Financial Officer
Published January 11, 2019.
DATE: January 7, 2019
TO: All Madison College Employees and Students
FROM: Jack E. Daniels, III, President
RE: Vice President of Student Affairs
I am pleased to announce that the next vice president of Student Affairs at Madison College will be Dr. Howard Spearman effective Tuesday, Jan. 22. We are fortunate to gain an experienced executive with 20 years of higher education experience and understanding. If you were unable to meet him during his on-campus visit in December, I would like to share several highlights about him.
Dr. Spearman comes to us from Rock Valley College, a community college in Rockford, Illinois where he currently serves as vice president-Student Services/Chief Student Services Officer. Dr. Spearman’s successes include leadership in the implementation of a $6 million “Engineering Our Future” grant and three TRIO grants totaling nearly $3.3 million.
While at Rock Valley College, he held successively more senior administrative positions for areas of enrollment, advising and retention, and student development before becoming vice president in 2015.
Prior to Rock Valley College, Dr. Spearman served as senior academic advisor/multicultural student coordinator for the Lubar School of Business at the University of Wisconsin-Milwaukee, as well as interim program director, TRIO and precollege programs. He began his career in student services at the University of Wisconsin-Oshkosh as a multicultural advisor/counselor and later served as precollege director and an admissions counselor/multicultural recruitment coordinator.
Dr. Spearman earned his Bachelor of Science and Master of Science degrees from the University of Wisconsin-Oshkosh. His Ph.D. is in Leadership for the Advancement of Learning and Service earned from Cardinal Stritch University.
I also would like to thank our search committee members for their dedicated efforts in the process of identifying a new vice president.
Published January 9, 2019. Updated January 14, 2019.
The January Convocation schedule is now available online. All Convocation schedule details must be submitted by no later than Wednesday, Jan. 9, at noon. No changes will be made to the program after this deadline.
Staff and faculty are asked to please use the Convocation App on their smart device to see a detailed and complete Convocation schedule.
Step-by-step instructions are listed below.
Step 1: Download Yapp
Visit the app store on your device and search for Yapp. It is free to download. Yapp is required to load the Convocation app.
Step 2: Install the app
Install the Convocation app on your smart device.
The Convocation app will then be installed inside Yapp.
Step 3: Stay connected through the Yapp App
Schedules, session descriptions, room changes, photos, videos and more will be posted before and during the event.
Need more help? Check out the Yapp demonstration video.
For Convocation schedule submissions or inquiries contact: Chelsey Bowers
For all other Convocation inquiries, contact: Kim Brudny
Published January 7, 2019. Updated January 11, 2019.
Regional campus report
Associate Vice President of Regional Campuses Jim Falco shone a spotlight on our regional campuses. Interesting data points of his report included:
Tactical strategies for increasing regional enrollments include expansion of business and industry services, offering credit and noncredit programming, providing apprenticeship opportunities and workforce development academies, working with incarcerated students and creating more Middle College and internship opportunities.
Falco went on to share challenges and opportunities within the 2018 Academic Plan through the lens of the regionals.
He also shared big picture strategies that could bridge the gap, including:
Textbook rental update
Ben Monty shared a brief update on the textbook rental plan on behalf of the Textbook Affordability Committee.
Degree credit students will pay up to $7 per credit. Students will have the option to waive the rental fee, but the hows and whys are still under discussion.
The committee is still considering how departments will plan for rental.
The IT Council shared that they will soon finish their asset/software management policy. The council will then tackle a three-year strategic plan, policies related to security and administrative rights.
The Assembly thumbed the council’s plans.
The Institutional Effectiveness Council reported they are examining how to make the college an “evidence-based culture.”
Discussion took place about what that means and how fostering this idea will help the council dive deeper into the college’s organizational structure.
Some Assembly members would like the Assembly to handle the course assignment policy as an issue.
The Assembly co-chairs requested that documents related to the policy be sent to the Assembly for further review. They also suggested that everyone review Dr. Daniels’ comments about the issue within the Workload Policy.
The topic will revisited in January.
The College Assembly will meet on Wednesday, Jan. 23 from 2-4 p.m.
Published December 21, 2018. Updated January 4, 2019.
In the most recent PACE survey, “communication” was identified as an area of needed improvement. To learn more, the Communication Assessment was released. There was a 43 percent response rate for the assessment, which is 755 responses out of 1,776 invitations.Below is a high-level view of what the analysis team, which consists of Tom Heaney, Cary Heyer, Jennie May, Kristin Polywacz and Ali Zarrinnam, are learning.
For college-wide, internal communication, the top three topics employees feel very informed, somewhat informed, or uninformed about are as follows:
The methods of communication employees find most effective from the options provided:
Feedback on Madison College Matters:
The next steps are to conduct interviews and focus groups with employees who volunteered, share the findings in more detail, develop a collaborative action plan and continue sharing the progress.
More detailed results will be provided soon, through Matters.
Published December 17, 2018.
The college is in the final steps of the hiring process for the Vice President of Student Services position. All students and employees are invited to attend the open forum sessions on Monday, Dec. 10, Tuesday, Dec. 11, and Wednesday, Dec. 12. This is an opportunity to meet the finalists, ask questions and provide input to Dr. Daniels related to the candidates for the position.
The 45-minute open forum sessions are scheduled to be held at Truax in D1630.
Please plan to attend one or all of the sessions and share your feedback. All of those attending will be provided with a sheet to complete on each candidate.
Forums will be live-streamed and videotaped so those who are not able to attend will still be able to watch.
The session times are as follows:
Monday, Dec. 10
Candidate Dr. Charles Lopez: 2–2:45 p.m.
Dr. Chuck Lopez currently serves as the Provost’s Advisor for Student Success and Retention at Eastern Washington University (EWU). Previous positions within EWU have included Associate Dean at the University College and Provost for Undergraduate Studies & Student Success, all since 2013. During his service, Dr. Lopez increased the 4-year graduation rate from 22% to 25%, and the 6-year graduation rate from 45% to 52%. Collaboratively, he also reviewed and designed a proactive advisor contact model from a student’s first-year through graduation.
Previously, from 1999 until 2013, Dr. Lopez served Stephen F. Austin University in various positions including Assistant Dean of Student Affairs for Support Services, Director of Disability Student Services, Testing Services, and ADA Coordinator, and Coordinator of Student Employment. He has also served Tulane University as Director of Orientation and Leadership, and Utah State University as Director of Transitional Programs.
Dr. Lopez began his career at Stephen F. Austin State as Coordinator of Orientation and Testing, after earning a Bachelor of Business Administration in Management, a Masters of Education in Mental Health Counseling, and an Ed.D. in Educational Leadership. Dr. Lopez has served as an instructor of management, psychology, counseling, statistics, and leadership at Utah State, Stephen F. Austin State, and Eastern Washington Universities.
Tuesday, Dec. 11
Candidate Dr. Jana Schwartz: 2–2:45 p.m.
Dr. Jana Schwartz currently serves as the founding Dean of Pathways and Student Success and Title III Program Director reporting directly to the President at Front Range Community College (FRCC) in Colorado. In this role, she participated in the development of this grant, and FRCC was awarded $2.5 million for their overall student success efforts. She provides leadership for all campuses and sites in the areas of student success, retention, and completion efforts. She also has served as Dean of Student Success at the Larimer Campus of FRCC.
Previously, Dr. Schwartz was the Director of the Center for Human Enrichment at the University of Northern Carolina and as the Program Director for the Bradley Learning Community at the University of Madison-Wisconsin. She began her professional career as a Residence Hall Coordinator at the University of Missouri-Columbia.
Dr. Schwartz earned her B.A. degree in Psychology from Central College, and her M.A. in Student Development in Postsecondary Education from the University of Iowa. She began her Ph.D. at the University of Missouri-Columbia and completed it at the University of Northern Colorado, where she earned her doctoral degree in Higher Education and Student Affairs Leadership.
Candidate Dr. Howard Spearman: 10:15–11 a.m.
Dr. Howard Spearman currently serves as Vice President/Chief Student Services Officer in Student Services at Rock Valley College, a college within the Illinois Community College System. He has also served as Associate Vice President, Enrollment, Retention and Student Development/ Chief Student Services Officer, Dean of Advising and Retention, Director of Transfer Advising and Student Success, and Manager of Academic and Transfer Advising. Dr. Spearman provided leadership in the implementation of a $6 million Engineering Our Future Grant, and three TRIO grants totaling approximately $3.3 million.
Prior to his service to Rock Valley, Dr. Spearman was Senior Academic Advisor/Multicultural Student Coordinator for the Sheldon B. Lubar School of Business, at the University of Wisconsin-Milwaukee, as well as Interim Program Director, TRIO and Precollege Programs. He began his career in student services at the University of Wisconsin-Oshkosh as a Multicultural Advisor/Counselor, where he then went on to be a Precollege Director and an Admissions Counselor/Multicultural Recruitment Coordinator.
Dr. Spearman earned his Bachelor of Science in Human Services and his Master’s degree in College Counseling and Student Affairs from the University of Wisconsin-Oshkosh. His earned Ph.D. in Leadership for the Advancement of Learning and Service is from Cardinal Stritch University.
Wednesday, Dec. 12
Candidate Dr. Lori Berquam: 10:15–11 a.m.
Dr. Lori Berquam is currently an American Council on Education (ACE) Fellow, nominated by the Provost of the University of Wisconsin, Madison. She provides leadership support in strategic directions for the office of the Provost and Vice President for Academic Affairs at the University of Arizona. She is engaged in the innovative planning for the Student Success District to better align the environment with their commitment to better serve the needs of students.
Prior to the ACE fellowship, Lori has served the University of Wisconsin Madison in numerous roles in student life including most recently as Vice Provost for Student Life and Dean of Students and previously as Dean of Students, Associate Dean of Students, and Assistant Dean of Students.
Dr. Berquam has a B.S. in Mathematics and Psychology from Truman State University, an M.A. in College Student Personnel from the University of Wisconsin-La Crosse, and her PhD. In Educational Leadership from Colorado State University.
Candidate Dr. Laura King: 2:15–3 p.m.
Dr. Laura King currently serves as the Vice President for Student Affairs at Saint Paul College in Minnesota. She is responsible for oversight of all student services related to enrollment, student success and engagement. Dr. King led the development and early adoption of a co-curricular student learning model for the division. She began her career at Saint Paul College as Dean of Institutional Research, Planning, and Effectiveness.
Prior to this she was the Institutional Research and Planning Analyst at Chippewa Valley Technical College where she co-chaired the Wisconsin Forward Baldrige Award. Her former position was as Student Experience Coordinator at Century College, and previous to that she was the Student Life Program Coordinator at Normandale Community College.
Dr. King earned her B.S in Music Performance and Biology at the University of Wisconsin-River Falls, and her M.S.Ed. in College Student Development and Administration from the University of Wisconsin-La Crosse. Her Ph.D. is from the University of Minnesota in Education Policy and Administration: Higher Education and Evaluation Studies.
Thank you for your assistance and support in this very important decision.
Vice President, Institutional Learning & Effectiveness
Published December 10, 2018. Updated December 14, 2018.
All campuses and district buildings will be closed Sunday, Dec. 23–Tuesday, Jan. 1 for winter shutdown. Campuses will re-open on Wednesday, Jan. 2.
In the meantime, students may find helpful information at madisoncollege.edu. Access to registration, to-do list, payment and other resources are available online 24/7 to students in myMadisonCollege.
Published December 8, 2018. Updated January 2, 2019.
This year’s online auction for the Combined Charitable Campaign is the largest yet. A vast assortment of 105 Items have been donated, so there is something for nearly anyone. Here are some examples of the tremendous items available:
Bidding for items begins noon, Monday, Dec. 10 and ends noon, Tuesday, Dec. 18. Bidders can place proxy bids, to have their highest bids entered for items of interest. Also, don’t forget to submit the pledge forms by Wednesday, Dec. 19. The paper forms can be submitted to Chelsey Bowers at the Truax Campus.
Published December 7, 2018. Updated December 19, 2018.
DATE: Dec. 6, 2018
TO: All Employees
FROM: Mark Thomas, CFO/VP of Administrative Services
RE: Payroll/Time Entry for Winter Shutdown
Please pay close attention to the guidelines below. If time is not entered correctly by the deadlines identified, payment will not occur until the following pay cycle.
As with previous years, due to winter shutdown, payroll processes will begin early. The guidelines below will assist you in recording time:
1) Time entries for Nov. 25–Dec. 8, 2018 pay period (pay date of Dec. 21, 2018)
2) Time entries for Dec. 9-Dec. 22, 2018 pay period (pay date of Jan. 4, 2019)
3) Time entries for winter shutdown — Dec. 24, 2018-Jan. 1, 2019
* Examples of critical services include veterinary technology, public safety and designated positions in technology services and facilities.
If you have any questions, please call the Payroll Office at 608.246.6650.
Published December 7, 2018. Updated December 10, 2018.
Spring 2019 Convocation events are scheduled for Jan. 15-16. The schedule is posted with updates to follow.
On Tuesday, Jan. 15, the General Session for Spring Convocation will be held from 8:30-9:45 a.m. in the Mitby Theater. College Engagement Sessions will follow from 10 a.m.–12:15 p.m. Lunch on your own will follow at 12:30 p.m. School and department meetings will convene between 1:30 and 3:30 p.m. with the College Community Celebration coming together from 3:30-4:30 p.m. in the cafeteria mall.
Convocation activities on Wednesday, Jan. 16, will begin at 8:30 a.m. with the Learner Success Assembly in the Mitby Theater. Dr. Thomas Crawford, Life Sciences faculty member from Odessa Community College in Texas will be speaking about student engagement in the classroom. Additional College Engagement Sessions will be held from 10 a.m.-2:15 p.m. Lunch will be on your own at 12:30 p.m., and School and Department meetings will begin at 1:30 p.m.
Published December 7, 2018. Updated January 16, 2019.