Headlines

College Assembly Elections

A note from Dr. Keith Cornille: 

As you are aware, we recently held Shared Governance elections to seat the eight Employee and two Regional Representatives onto the College Assembly. I thank everyone who was involved in this process – the nominators, the nominees, and those who voted in the elections. It was a robust election with many qualified, interested individuals willing to serve. I am also very grateful to all those who serve in Shared Governance for their continued dedication.

I’m pleased to announce the following individuals who will serve in the next term:

Shawna Marquardt: North Region
Paul Barribeau: East Region
Rhoda McKinney: PSRP
Lisa Hollman: PSRP
Mike Kent: PTF
Bob Curry: PTF
Laura Osinski: FTF
Carola Pfortner: FTF
Janice Mettauer: Admin
Sylvia Ramirez: Admin

Published May 9, 2018.

FPIC Workplace Survey results announced

The Facility Planning and Investment Council (FPIC) continues to work on the Facilities Master Plan, which is scheduled to be completed in late summer/early fall. Listening to many different voices and gathering the ideas and interests that are brought forward are critical to a robust plan. In addition to information-gathering sessions with various student and faculty/staff groups across the college, FPIC recently engaged employees using two different surveys. Thank you to everyone who participated. Below are some results and insights from those surveys.

A SurveyMonkey survey was launched in December to collect information about working environments, opinions about the importance of work location, the need for face-to-face meetings, issues about personal focus, and the importance of workspace functions. More than 400 college employees participated in this survey.

In January, a Convocation session presented information about trends in work and workspace, and used a Kahoot survey to collect participants’ thoughts on issues important to workplace collaboration, technology-enabled remote meetings, focus/concentration, “agile” work and the importance of staff or department co-location. Nearly 100 PSRP attended and/or took part in the survey. 

Results showed that most faculty and staff prefer a dedicated workspace rather than shared, hotel space. Almost half of the respondents thought some of their work could be done without being physically on campus and many believe that there will be more “mobile work” in the future. Many feel they would be effective using remote technologies to attend meetings, and some staff are willing to try new modes of work right now. 

Most felt that the workspaces aid in the ability to focus on tasks, although confidentiality is a concern for nearly a quarter of the respondents. In fact, two-thirds of the Convocation session participants reported that control of privacy is the most important issue to allow concentration. Perhaps related to confidentiality issues is staff’s mixed report on use of simple remote collaboration tools such as phone and computer, and nearly a quarter of respondents reported a lack of meeting rooms for four or more people. 

This input is very useful for the design work the college will undertake as part of future projects. FPIC thanks you for participating.

For questions or more information about the Facilities Master Plan, please email Facilities Planning & Investment Council.

Published May 7, 2018. Updated May 9, 2018.

Letter from Dr. Daniels regarding non-renewal concerns

TO: All Employees
FROM: Jack E. Daniels, III, Ph.D.
DATE: May 7, 2018
RE: Non-Renewals

There has been a great deal of discussion during these past two weeks regarding non-renewals. I believe that there is a need to “clear the air” and address concerns that have been identified.

  • Two faculty members were never “fired." In fact, both of them exercised their due process in a non-renewal hearing on May 4 before the Board of Trustees wherein the presentations were well-done and there were indications that the process needed to be strengthened and well-defined. The result of that hearing will be provided to each of them and their advocates.
  • Non-renewals are not solely based on one’s Performance Improvement Plan (PIP).
  • A PIP is a plan of action to help one improve his/her work performance. While an unsuccessful PIP could result in a disciplinary action, a PIP in itself is not a disciplinary action. 
  • Legally, just cause is not required for a termination within the Wisconsin Statutes. However, in the spirit of transparency and fairness we strive for here at Madison College, I believe for any action there must be clear rationale for that action.
  • The college has not entertained nor will it entertain any notion of finding “cheaper” ways to employ individuals. In fact, quite the opposite. We are constantly working to advance and invest in the talent of all of our employees.  We seek to ensure that we add resources to high demand areas to better serve our District. Removing any employee based solely on an employee’s compensation would be directly counter to our Values of Excellence and Respect. 
  • Similarly, the college has not and will not use personal differences between supervisors and employees as a basis for non-renewal.

I think it is important, however, to look at the process of non-renewals, defining PIP, and what is the overall philosophy in improvement.

PIPs are for developmental purposes. A PIP allows an individual to improve their performance with defined expectations, coaching, monitoring and reporting. The college has had several individuals successfully complete the PIP process and they are now moving forward with their Madison College careers.

I do believe it is important, however, (and I hope you agree), that if expectations aren’t met, then further appropriate disciplinary actions need to be taken. I reiterate, such actions happen after the steps of the processes have been followed and documentation provided that deficiencies have not been corrected. Non-renewals should be rare – and hopefully, non-existent. In fact, during my tenure (now in my fifth year) I can only recall the College once moving forward with a non-renewal; this is a testament to our excellent faculty and staff who support our students and serve our community. 

I also believe there is a need to clarify definitions, processes and outcomes. The college will do its due diligence in reviewing the use of PIPs and best practices in its use. Inclusive of this review will be the statutory requirements of non-renewals and how our practice will provide for timely review, due process and appropriate Board action. Based on the review, there will be training for managers and HR personnel. 

As we build a culture of excellence, we owe it to each other to maintain high standards and professionalism. The bigger issue is how we, as members of the Madison College community, do that moving forward. We do not need to be adversarial and think that every disagreement or situation is a win/lose proposition.  It doesn’t serve the college, its students or the community well. We need to be partners in moving the entire college forward – on all levels. To this end, I am requesting that there be a meeting between the leaders of our full-time faculty and senior members of my administration, including myself. The purpose of this meeting is to begin to identify issues of common ground for us to jointly address and in the appropriate venue, provide information relating to the process of reviewing non-renewal, and establish strategies for clear and accurate communication. I anticipate this meeting will happen this week. 

This has been a very successful year and we have a lot to accomplish in the years to come. I am certain we all want to proceed in partnership to better serve students, our community, and ourselves, and I believe this is a pivotal moment in our college’s history that we will one day look back upon and say “we did.”

Published May 7, 2018.

Access to PeopleSoft and Blackboard suspended May 18-21

 

Access to PeopleSoft Campus Solutions (PeopleSoft) and Blackboard will be temporarily suspended for all faculty, staff and student users as both systems are upgraded May 18-21.

  • Both PeopleSoft and Blackboard will be offline beginning at 11:30 p.m., Thursday, May 17
  • PeopleSoft is anticipated to have user access restored by Monday morning, May 21
  • Blackboard is anticipated to have user access restored by Tuesday, May 22

 

How will the outage impact me?

Staff and Faculty

  • Employees using PeopleSoft, Faculty Center, HighPoint (myMadisonCollege), and Blackboard will not have access to these systems to serve students during the outage
  • Employees should remind students they will not have access to their myMadisonCollege and Blackboard accounts during the outage

 

Faculty

  • Final grades from the spring semester should be submitted by 11:30pm, Thursday, May 17
  • Classes in-session from May 18-21 should plan for Blackboard to be inaccessible to them and their students during the outage. Be sure to make alternate plans during this time

 

A communication plan is in deployment for students; however, you can help us spread the word by referring students to this Student News article.

Coming Up

The login experience for PeopleSoft will be changing for faculty and staff with the upgrade. Look for more updates next week including previews of the new PeopleSoft Campus Solutions 9.2 environment.

Questions
For questions regarding the PeopleSoft outage or upgrade, email peoplesoftupgrade@madisoncollege.edu.

For questions regarding the Blackboard outage or upgrade, email TSDLBlackboard@madisoncollege.edu.

If you are experiencing difficulties currently with either of these systems, please contact the Help Desk or (608) 246-6666.

We appreciate your support and understanding during these system upgrades.

 

 

 

Published May 4, 2018.

Cornille announces changes in Student Development and Retention Services

DATE:             April 30, 2018
TO:                 All Student Development and Success Staff
FROM:            Keith Cornille, Executive Vice President/CSSO
RE:                 Student Development and Retention Services Alignments

 As the spring semester is coming to an end, I want to take a moment and thank you for the important work you all do to support our students as they strive to achieve their educational and career goals at Madison College. I would like to also share with you some structural changes in Student Development and Retention Services (SDRS) related programs, services and work assignments that will take effect between now and July 1, 2018. 

To continue to increase efficiencies and to improve upon the Madison College Student experience, SDRS is aligning some of its service activities and programming. We believe this alignment will enable SDRS to provide enhanced proactive, personalized and holistic programming -- services to meet the individual needs of Madison College students from enrollment to completion-transfer. These changes are based on student and staff feedback, as well as student affairs best practices, and will position SDRS to more effectively support the performance indicators and benchmarks outlined in college-wide initiatives.

The most notable changes area:

1.    Associate Vice President for Student Development and Success | Dean of Students.

a.     As the Dean of Students at Madison College, Dr. Geraldo VilaCruz oversees a number of key areas within Student Development and Success. With the added responsibilities he has received over the last few years, I am pleased to announce his promotion to Associate Vice Present for Student Development and Success | Dean of Students.

2.    Integrated Advising Services (Academic, Retention, Career, Transfer…)

a.     Academic and retention advisors will be integrated within one advising unit and advising workloads would include, academic, retention, and career advising functions.  The integration of core advising functions within one position and under one unit will streamline and enhance the provision of advising services and improve upon the student experience.  Students will be able to meet with the same advisor for educational planning, FA-SAP educational planning, career exploration planning, and transfer planning. 

b.     Creating a unified advising structure overseen centrally fosters consistent personalized advising experience.

c.     Advising and Transfer Services Manager Transition: Audra Cooke will be transferring from her current role as advising and transfer services manager to a new role as an Admissions Navigator effective April 30, 2018.  I want to thank Audra for her work over the last few years.  In her new role, Audra will continue to report to Geraldo and will coordinate the development and implementation of a college-wide applicant outreach plan in collaboration with Admissions, Recruitment, FYE Coordination committee, School offices and other college stakeholders

d.     New Advising and Transfer Services Manager Job Search: The College will be posting this vacant position internally and externally at the same time.  The target hiring date is set for mid-July, 2018. This position will report to Gretchen Rixie. With the added job responsibilities, Gretchen Rixie has been promoted to Director effective May 2, 2018. 

e.     Regional DRS/Advising staff will report to Scott Ritter effective May 2, 2018. 

3.    Special Populations (Retention Strategic Planning, TRIO-SSS, Veterans Resource Services, Tops College Success)

a.     Carlotta Calmese will not be returning to her role at Madison College. We thank Carlotta for her contribution to the College over the last 10 years.

b.     Scholars of Color Mentoring, TOPS College Success, and Veterans Resource Services will transition and report to Janine Wilson, with new title of Director, effective July 1, 2018.  Janine will also provide backup administrator support to the Counseling and College Success department.

4.    Dean of Students Office & Student Development Retention Services

a.     Associate Dean Lisa Delany will gain more responsibility for the oversight of student affairs related compliance (e.g. Title IX, discrimination/harassment) and systems and processes improvements to ensure the college is meeting its legal obligations.  Lastly I want to thank Lisa for her excellent work in building and growing our veterans support resources over the past few years. 

Over the next few months, the SDRS administrative team will be working with staff preparing for these changes.  We are excited to leverage the knowledge, experience, input and leadership of staff during this transition. 

 

Keith Cornille, Ed.D.
Executive Vice President/Chief Student Services Officer (CSSO)
Madison Area Technical College
Madison, WI
(608) 246-6464

Published May 1, 2018. Updated May 2, 2018.

Dr. Daniels offers open office hours

Correction: The date in the Friday, April 27 Matters newsletter is incorrect.

President Daniels has announced open office hours for Tuesday, May 1, from 1 to 2:30 p.m. 

This is an opportunity for faculty and staff to discuss matters of concern, share success stories or propose new ideas.

Published April 24, 2018. Updated April 30, 2018.

April 11 College Assembly Recap

The College Assembly met Wednesday, April 11.

News and updates

Assembly Co-chair Keith Cornille officially announced his upcoming departure from Madison College. Cornille accepted a position to serve as college president at Heartland Community College in Illinois.

Student Senate President Tina Marshalek shared that new senators-elect will take over in May. The Senate will continue working on their student hunger initiatives.

Diversity and Community Relations Council addresses achievement gaps

The Diversity and Community Relations Council gave a first-read of their policy recommendation: Madison College will implement data monitoring systems to assess equity of student performance and establish intervention strategies to address areas of inequity in student success.

The policy will focus on the need to address achievement gaps between minority and non-minority students.

Textbook affordability

The Student Affairs Council presented their Textbook Affordability Policy.

Nationally, college students spend about $900 per year on books. Book and materials costs are rising faster than the rate of inflation.

A book charge option allows students to use up to $800 of financial aid funding to cover their books. However, most students are not aware of this option.

President Daniels signed a textbook rental policy in 2017 but challenges still exist and include: minimal participation from departments resulting in fewer books available for rental, purchasing books from Amazon is easier, and a low return rate on rented textbooks.

The council proposed a large-scale textbook rental program that would involve a segregated student fee for textbook rental. This means the rental fee would be added to existing student tuition and fees (degree-credit students only) and would require a referendum vote by the student body, ideally in Nov. 2018.

If the student body votes yes, the policy would be presented to the Madison College District Board as part of the annual budget approval. The estimated fee is $7 per credit hour per student.

If the policy is adopted, the proposed rental program would entail:

  • Requiring textbooks and materials to be used for three-year periods (understanding that exceptions may be necessary)
  • Limited use of materials and items that cannot be used more than once
  • Consistency of textbooks across class sections
  • Creation of a textbook rental/affordability committee
  • Integration of textbook costs into a financial aid and tuition/fees structure
  • Additional space for textbook storage

Members of the Student Affairs Council were planning to present the policy and plan to the Cabinet April 23.

Shared Governance elections

Elections for council and Assembly seats are around the corner. Council and Assembly member applications take place through May 4. Assembly nominations will take place between April 18 and April 24, with the election taking place between April 25 and May 2. New Assembly members will be announced on May 7. Councils will seed and select new members over May 8 and 9.

New College Assembly and council terms will begin May 14, 2018.

Published April 23, 2018. Updated April 24, 2018.

Karyn German featured in 'Focus on Focus' video

At the January Convocation, you heard stories from students about their learning and engagement experiences with our faculty. 

We wanted to share some additional perspectives in the form of short videos. In this week's video, nursing instructor Karyn German talks about her experience at Madison College.

Focus on Focus is about faculty engaging students in the classroom with evidence-based practices for course success that have been identified by Madison College faculty and staff.

Focus on Focus - Karyn German

Published April 23, 2018. Updated May 11, 2018.

College Assembly seeks new representatives

DATE:  April 19, 2018
TO:      Administration, Full-Time Faculty, Part-Time Faculty, PSRP
FROM: Dr. Jack E. Daniels, III, President
RE:      College Assembly Employee Representative Elections

As you know, Madison College has embraced an organizational model of shared governance that draws upon the expertise and practical experience of faculty, staff, students and administrators. The Shared Governance system is designed to make our best collective decisions regarding the student experience while emphasizing shared responsibility for college-wide policies, strategies and priorities.

I am pleased to announce that the election process to seat the eight Employee Representative members and two regional campus representatives of Madison College’s College Assembly will begin the afternoon of Thursday, April 19.

Similarly, there will be a concurrent selection process to repopulate the eight councils that report to the College Assembly. If you are unable to serve on the Assembly, please consider applying for council membership. Information for this process can be found here.

The employee group representatives (formerly At-Large members) will represent the interests of the each employee group - PSRP, Full-Time Faculty, Part-Time Faculty, Administration. The regional campus representatives will represent the interests of all employees at the regional campuses in the eastern (Fort Atkinson and Watertown) and northern (Portage and Reedsburg) regions.

The election occurs in two phases:

  • April 19-24 – Call for Employee Representative and Regional Representative nominees
  • April 25-May 3 – Election of College Assembly Representatives with “Know your candidates” information here

The call for nominees for employee representatives is a process open only to members of each employee group. You are welcome to nominate yourself and/or nominate someone from your own employee group. Once the final nominees are determined, only the employees in that employee group may vote for two nominees from each group. This election process is different from the past, and is being used to simplify the election process, while holding true to representation from all employee groups.

Similarly, the call for nominees for regional representatives is a process open only to employees that have their primary work assignment at a regional campus. You are welcome to nominate yourself and/or nominate someone from your regional campus. Once the final nominees are determined, only the employees with a primary work assignment at a regional campus may vote for one nominees from either the eastern or northern regions.

Final results will be announced May 7, and the new Employee Representatives will meet May 8 with the council co-chair to seed councils. These new members will then meet with the co-chairs on May 9 to complete council memberships. All other council and College Assembly members will begin their new term on May 14.

I encourage everyone to be an active participant in this process. Our College Assembly makes important recommendations and consults on matters that support the student experience and set the tone for transparent, inclusive and effective communication among all constituencies at Madison College. Some of this recent work has been the new Workload policy, the Textbook Adoption Process, the Facilities Master Plan, the IT Investment Policy, and many others. We are implementing our vision that “We are all in this together.”

Published April 20, 2018. Updated May 2, 2018.

PeopleSoft 9.2 and Blackboard planned outages announced

Access to PeopleSoft Campus Solutions (PeopleSoft) and Blackboard will be temporarily suspended for all faculty, staff and student users as both systems are upgraded May 18-21.

  • Both PeopleSoft and Blackboard will be offline beginning Friday, May 18
  • PeopleSoft is anticipated to have user access restored by Monday morning, May 21
  • Blackboard is anticipated to have user access restored by Tuesday, May 22

How will the outage impact me?

Staff & Faculty

  • Employees using PeopleSoft, Faculty Center, HighPoint (myMadisonCollege) and Blackboard will not have access to these systems to serve students during the outage
  • Employees should remind students they will not have access to their myMadisonCollege and Blackboard accounts during the outage

Faculty

  • Final grades from the spring semester must be submitted by Thursday, May 17
  • Classes in-session from May 18-21 should plan for Blackboard to be inaccessible to them and their students during the outage. Be sure to make alternate plans during this time

A communication plan is in deployment for students; however, you can help us spread the word by referring students to this Student News article.

Coming Up: The login experience, as well as the look and feel of PeopleSoft will be changing for faculty and staff with the upgrade. Look for more updates in the coming weeks including snapshots of the new PeopleSoft Campus Solutions 9.2 environment.

Questions
For questions, email PeopleSoft regarding the outage or upgrade.
For questions regarding the Blackboard outage or upgrade, email TSDLBlackboard.

If you are experiencing difficulties currently with either of these systems, please contact the Help Desk or (608) 246-6666.

Help Desk appreciates your support and understanding during these system upgrades.

 

 

 

Published April 18, 2018. Updated April 19, 2018.

Pages