Headlines

Assembly hears reports on food insecurity, Academic Plan

The College Assembly met on Wednesday, July 11, 2018.

Student Senate Update

The Student Senate reported they have begun work sessions gauging student hunger and homelessness at Madison College.

They are working with staff and community members to assess their awareness of food insecurity on campus. The Senate is also exploring grant opportunities to aid their initiative.

Educational Spotlight: Academic Plan

Research Coordinator Megan Conlin and Dean Shawna Carter co-presented an update on a new Academic Plan.

After extensive research, the Academic Plan team is working on the actual physical document. A primary interest of the new plan is to consider what priorities are relevant to all schools within the college, beyond each school’s individual goals.

The new plan encompasses environmental scans, executive summaries and stakeholder recommendations. The Academic Plan team aims to make the plan more fluid and open to ongoing evolution.

The team’s goal is to launch the new plan at August Convocation.

Nuts and Bolts

The Assembly reviewed and discussed an agreement about how to best employ the principles of Interest-based Problem Solving.

They also reviewed possible topics for educational spotlights in the coming year.

Issue Prioritization

Assembly members participated in an activity designed to spark conversation about issue prioritization. Small groups delved into interests, options, concerns and data needs in relation to choosing issues that councils and the Assembly can tackle.

All agreed they want clarity on overall college priorities plus results from recent PACE and Student Satisfaction Inventory surveys.

Next Meeting

The College Assembly will meet again on Wednesday, Aug. 8, 2018 from 1-3 p.m. in Truax Room C2455.

 

Published August 6, 2018. Updated August 10, 2018.

Preview of upcoming strategic leadership transitions

DATE:             July 13, 2018

TO:                  Faculty and Staff

FROM:            Turina Bakken, Ph.D., Provost

RE:                  Preview of Upcoming Strategic Leadership Shifts 

To follow up on the organizational transitions announced last week by Dr. Daniels, here is a preview of upcoming strategic transitions related to the academic arena. These and future changes are aimed at creating new organizational synergies, supporting innovation, leveraging and growing existing talent, and finding ways to grow enrollment and revenue in times of constrained resources. Ultimately, these changes are aimed at strengthening the student experience and ensuring access and success for all of our students.

Thanks to Dr. Daniels, Kate Jochimsen, HR Business Partner, and the HR team for their collaborative support. I would also like to emphasize that no new positions were added to accomplish this strategic realignment, and future national searches will be planned for all interim positions.

School of Health Education (SoHE) and School of Applied Science, Engineering and Technology (ASET)
As of August, 1, 2018, Dr. Denise Reimer will be promoted to Executive Dean and will have strategic oversight over SoHE and ASET. Randy Way will assume the Interim Dean of ASET role and Kathy Spada will shift into an Interim Associate Dean role in ASET. Later in the fall semester, Dr. Kendricks Hooker, currently Associate Dean in Arts and Sciences, will become the Interim Dean of SoHE. The leadership team of Kendricks and Denise, along with Associate Dean Sandy Docter, has been strengthened with the recent hires of Associate Deans of Nursing, Dr. Ernise Williams and Dr. Lisa Marie Greenwood. As noted in Dr. Daniels' announcement, Dr. Mark Lausch will be promoted to a senior leadership position in the area of strategic planning, accreditation and institutional effectiveness under the leadership of Dr. Tim Casper. 

School of Business and Applied Arts
Welcome and congratulations to Dr. Marsha Tweedy who was named Associate Dean in Business and Applied Arts after a national search.

Provost office
Ann Camillo, executive assistant to the Provost, will shift into a new role aimed at strengthening and supporting our Shared Governance system. This position will be housed under the new Organizational Excellence umbrella under the leadership of Ali Zarrinnam and Dr. Tim Casper. Jennifer Zarrinnam, current executive assistant to the Provost, will take on enhanced responsibility for supporting the Provost office.  In addition, Dr. Geoff Bradshaw and the Center for International Education will now reside in the academic arena under the leadership of the Provost. 

New Strategic Academic Initiatives Unit
In order to advance and support innovation in academics and strengthen faculty development and excellence, Dr. Shawna Carter will be promoted to a senior leadership positon focused on Strategic Academic Initiatives. In this role, she will continue to lead the School of Human and Protective Services as Dean, but will also have strategic oversight of the Center for Excellence in Teaching and Learning (CETL), Academic Strategy and Analysis (ASA), the University Partnership Center (UPC) and academic planning.  Sarah Fritz will pivot to a new leadership role as Dean of Faculty. This position is responsible for the development, retention, evaluation and promotion of Madison College’s full-time faculty in a way that advances the college’s teaching and learning mission.  Sarah will oversee the probationary process, FQAS offerings, the new faculty compensation system, and sabbaticals, among other things. In addition, Tina Rettler-Pagel will remain a resource faculty but her talents will shift to strategic oversight and continued development of online learning. We welcome David Leo to this team as the new Blackboard/LMS leader for faculty support.

Strategic Partnerships and Innovation Unit
Dean Schauna Rasmussen will lead a new center focused on K-12 strategy and engagement. She will work with Juanita Comeau’s team to create a value hub for K-12 relationships, services and academic offerings. This center will work horizontally across the college to advance our commitment and opportunity in the K-12 realm. Also under this umbrella, led by AVP Bryan Woodhouse, a new Digital Credentials Institute (DCI) was formed to leverage our national reputation in micro-credentials and digital badges. DCI will be led by Dean Kathleen Radionoff.  

Again, details and further communication will be shared as this evolution continues. There is exciting momentum at Madison College….thank you all for your part in it. If you have any questions or ideas, please let me know.

 

 

Published July 13, 2018. Updated August 17, 2018.

Organizational Excellence department created

TO:          Faculty, Staff and Administrators
FROM:    Jack E. Daniels, III, President
DATE:     June 29, 2018
RE:          Organizational Transitions

In pursuit of our college value of excellence and strengthening our foundational work related to Interest-Based Problem Solving (IBPS), our Shared Governance system, and process improvement, Ali Zarrinnam (current Director of IRE) will be leading a new department — Organizational Excellence — that will report to Dr. Tim Casper, Vice President of Institutional Learning and Effectiveness. This department will include the existing staff of Institutional Research and Effectiveness and the Center for Operational Excellence and be augmented to include Ann Camillo (currently in the Provost’s Office), and Belinda Prahl and Jill List (currently with Human Resources) to support and enhance efforts related to Shared Governance, organizational development and IBPS.

 Dr. Mark Lausch will be taking on a new leadership role reporting to Dr. Tim Casper. Dr. Lausch’ s responsibilities will focus on broad college-wide work to advance our excellence including serving as the accreditation liaison officer and leading efforts such as the Focus on Focus student course success effort and furthering the development of a comprehensive Center for Health and Well-Being to support our faculty, staff and administrators. Lisa Lanting (currently with Human Resources) will be working directly with Mark in the ongoing development of this center.

 Other Human Resources organizational changes include Michelle Wickus, who will  transition to Talent Management and Lyrae Nadolski who will work directly with the Business Partners’ unit. Kristin Gebhardt has transitioned into a new role as Director of Special Projects and Program Development in Continuing Education. Day-to-day operations in Human Resources will be under the guidance of Katie Zingg, Interim Director of Human Resources Operations. Further, after serving in the role on an interim basis for some time, Jenny Bentley will be named the Director of Human Resources Information Systems.

If there are any questions, please don’t hesitate to contact Mark Thomas, Tim Casper, or myself. 

 

 

Published July 2, 2018. Updated July 25, 2018.

College Assembly discusses shared governance

The College Assembly last met on Wednesday, June 13, 2018.

Highlights from the Student Senate report included:

  • The Senate vice president nomination process was about to close, and would result in four new Senate V.P.s.
  • The Senate is testing new carpool apps to make life easier for commuting students.
  • Cat Larsen will join Senate president Steven Ansorge at College Assembly.

Most of the meeting involved discussions about shared governance processes, starting with issue prioritization. Assembly Co-chairs Laura Osinski and Mark Thomas outlined a revised process that included aspects that have worked well, and would involve feedback from Student Senate and President Daniels on the front end.

The purpose of this earlier loop-out would be to “reach consensus early on for the program of work that is student-focused and of highest priority for the College Assembly and councils to take on in the current term.” It is understood that amendments may be necessary if conditions at the college change. 

One member stated that Assembly has reached impasse every time they have tried to choose issues for the councils to tackle. 

Concerns regarding a perceived lack of fairness to an individual employee group were discussed at length. The conversation will continue at the July meeting.

The next process up for discussion pertained to back-filling open College Assembly seats. There is currently nothing in the Assembly by-laws about how to fill a vacancy that occurs right after an election.

The Assembly decided that the open seats will be filled by the next-highest vote-getters in the recent election. 

After a brief talk regarding Assembly meeting ground rules, the members made suggestions for educational spotlights. Educational spotlights provide learning opportunities for Assembly members regarding the college environment and culture. A list of those spotlight ideas will be discussed and ranked according to interest at the next meeting.

The College Assembly will meet again on Wednesday, July 11 from 1-3 p.m. Topics will include continuation of the issue prioritization discussion, selection of educational spotlights and a revisit of IBPS rules.

Published June 29, 2018. Updated July 11, 2018.

Be aware of fiscal year end payroll time entry deadlines

DATE:            June 22, 2018
TO:                All Employees
FROM:           Mark Thomas, Vice President, Administrative Services/CFO
SUBJECT:       Bi-Weekly Payroll Time Entry Deadlines for Fiscal Year End 2017-18 Processing

With the fiscal year end soon upon us, this is a reminder to complete and submit all time entries by the deadlines below:

Bi-weekly pay period of June 10-23, 2018, for pay date of July 6, 2018:

  • All time entries should be entered and submitted in Workday by end of day, Tuesday, June 26
  • Time approvals should be completed by end of day, Wednesday, June 27

Bi-weekly pay period of June 24 - July 7, 2018, for pay date of July 20, 2018:

  • All time entries should be entered and submitted in Workday by end of day on Tuesday, July 10
  • Time approvals should be completed by end of day on Wednesday, July 11

Adhering to these deadlines is critical to ensure payroll costs are charged to the correct fiscal year.

Your cooperation in this matter is appreciated.

Please contact the Payroll Office at (608) 246-6900 or payrolloffice@madisoncollege.edu if you have any questions or if you need assistance.

 

Published June 22, 2018. Updated June 27, 2018.

President Daniels' open office hours will resume in September

President Daniels will not be holding open office hours in July or August. Faculty or staff who need to see Dr. Daniels during the summer can call his executive assistant, Judith Castro-Romaker, at 608-246-6678 to schedule a meeting.

The president's regular monthly office hours will resume in September. For the 2018-19 academic year, his office hours will be the first Tuesday of every month, from 1 to 2:30 p.m.

Published June 20, 2018.

Faculty and staff warned to watch out for phishing scams

Chief Information Officer Mir Qader reminds all employees of Madison College to be wary of phishing  the attempt to fraudulently obtain confidential information such as passwords, user names and credit card numbers by posing as a legitimate organization. Recently some employees received phishing emails that appeared to be from Bank of America, but were actually from various fraudentlent sources.

The Technology Services department was able to intercept many of these issues from going too far, but employees are advised that the college might be receiving the same type of phishing messages in the near future. People behind phishing campaigns want employees' passwords, access to financial/payroll records and similar information.

Technology Services is monitoring these types of messages.

Hints that the Bank of America message was not legitimate include:

  • Sender’s email address is not from Madison College.
  • Attached document name is non-descriptive and generic.
  • Does not follow Madison College's normal all-staff email format.
  • Several grammar issues in the write-up E.g., “This Policies and Practices…” and “…information  is attached in this email, It is…”
  • Generic, non-standard signature line.
  • Asking employees to go to an email attachment and take some action.
  • Hovering over the link would show the source link, which is not from Bank of America.

Some people may have clicked on the link by mistake since this is a well-crafted message.

The passwords of people who clicked on this message were changed.

Note:  if staff or faculty are forwarding messages to their personal accounts at Gmail, Hotmail, etc., the college has no way of providing many of the safeguards that it has on @madisoncollege.edu accounts.

The college's security awareness training covers this kind of issue.  Anyone who has not taken the security awareness training is asked to do so (see below).

Employees who receive emails like this should not click on any links and should remove the message from their inbox.

Please do not hesitate to immediately contact the TS Help Desk at Helpdesk@madisoncollege.edu or (608) 246-6666 anytime you feel you have a potential IT security issue or concern.

Also please make sure to complete the security awreness training as soon as possible; it is availabe at the following SharePoint site: http://facstaff.madisoncollege.edu/awareness.

Published June 18, 2018.

A note from Dr. Keith Cornille

As I leave the college, I wanted to take a minute to thank you all for 18 wonderful years. There is truly no way for me to express my gratitude to you for all the kind words and recognition over the past few weeks and for the years of support and collegiality. As a team working together we all have done amazing things for students. Continue to work hard every day to make Madison College the finest it can be, your students desire it.

I know that I am a better person because of all you.  The lessons that you have taught me will most certainly make a difference in my new position as President of Heartland Community College (Normal, IL).

I will not say goodbye as that is too permanent, so until we talk again – stay well.

— Keith

Published June 8, 2018.

Facilities Council identifies needs as it prepares 2018 Master Plan

The Facilities Planning and Investment Council has been working hard preparing the 2018 Facilities Master Plan.

Over the past year, with the assistance of Plunkett Raysich Architects, the Facilities Council assessed current facilities needs throughout the district to recommend future changes. This information, along with surveys, interviews, focus groups, and meetings identified more than 500 possible facility project ideas. These major needs emerged:

  • Flexibility — There is a need for spaces that can accommodate many needs.
  • Existing spaces — Issues brought forward do not indicate a need for new facilities. They are about using existing spaces to meet current and future needs.
  • Collaboration — Today’s industries work collaboratively across disciplines. This is illustrated in the Makerspace and Entrepreneurship Center project ideas.
  • Technology and innovation — We are training students for careers that don’t even exist yet. We need spaces that will allow us to quickly adapt to industry needs.
  • Strategic planning — Upgrades of facilities to meet student needs happen every year. The FMP addresses needs in a long-range, strategic manner and allows us to avoid reactionary short-term solutions.

The Facilities Planning and Investment Council will submit the final Facilities Master Plan to the District Board for acceptance in November 2018. More about the plan and the council's work is on its YouTube page.

For more information, email FPICouncil@madisoncollege.edu.

Published June 6, 2018.

College Assembly recap

The new College Assembly gathered Wednesday, May 30, 2018.

Dr. Daniels attended and briefly addressed the group. He acknowledged the recent Assembly election and council appointments.

Dr. Daniels then announced that he has appointed Mark Thomas as the new Assembly co-chair. Thomas will take over the seat previously held by Dr. Keith Cornille.

The president is still selecting a co-chair for the Professional Development (formerly Employee Relations and Professional Development) Council. In his first official act as Assembly co-chair, Thomas asked for nominations for the elected Assembly co-chair seat.

Members nominated Penny Johnson (full-time faculty), Mike Kent (part-time faculty) and Laura Osinski (full-time faculty and Assembly co-chair for the previous term).

Assembly members interviewed the nominees on a range of topics. When Johnson withdrew her nomination, the questioning of Osinski and Kent continued until it was time for the Assembly to vote. Osinski was elected to serve a second term as Assembly co-chair.

Each council then shared a brief update, starting with the announcement that Sylvia Ramirez will serve as the new Finance Council co-chair.

Other council updates included:

  • Finance Council is working on a communication policy in relation to the budget and budget planning.
  • IT Council is in the early stages of an academic software management policy.
  • Institutional Effectiveness Council is still choosing a new issue to tackle.
  • Diversity and Community Relations Council is exploring data gathering methods and expanding further into community relations.
  • Professional Development Council is working with new councils on establishing their specific roles and goals.

Published June 6, 2018.

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