Headlines

January 24 Assembly recap available

Student Senate: 

The Student Senate reported that they’re recruiting new members. They’re also lobbying for more paid internships, more transfer credits and increased funding for need-based assistance for students.

Human Resources: 

Human Resources shared an update on their Overtime Policy. A discrepancy had been found in the prior version of the policy. It was not clear that overtime only applies when an employee has worked more than 40 hours. Overtime will not apply if reported hours include paid time off such as sick leave or observed holidays. Dr. Daniels requested a correction of the policy to ensure it is in compliance with the law. The update will be included in the next Employee Handbook.

Human Resources also updated the Assembly regarding time off for union activities. The policy had been known as Union Time Off Policy and will now be referred to as the Release Time for Represented Activities Policy. The policy states that employees who conduct union-related business during Madison College work hours will be paid by the union and not by the college.

Finally, Human Resources presented an amended Civic Responsibility Leave of Absence Policy which allows an employee to enter into an elected office for one term of not more than four years and be guaranteed employment upon their return.

The Assembly will meet again Wednesday, Feb. 14.

Published February 9, 2018. Updated February 14, 2018.

Human Resources announces employee handbook updates

Madison College has updated the Employee Handbook (Handbook), which applies to all employees of the College. The Handbook is a helpful resource that answers many questions about employment with the college.

Please note there are many links throughout the Handbook to documents and internal and public web pages. If the names of the links to web pages or documents are changed, then the links in the Handbook will break. Employees should send an email to the Employee Handbook if they notice any broken links or if they are changing anything that will cause a link in the Handbook to break so it can be updated immediately.

The Handbook provides general information to all employees as well as specific information depending on your employment type (i.e., part-time faculty, full-time faculty, paraprofessional and school-related personnel, and administrative staff). In addition, wherever possible, the Handbook provides links to specific policies and web pages for the most updated information.

The following updates have been made to the Handbook:

  • New cover
  • Message from the President
  • Definition of faculty under Employee Types
  • Domestic Partner benefit given change in law effective 4/1/18
  • Life Insurance waiting period has been eliminated for full-time employees
  • Employee Assistance phone number. New provider effective 1/1/18 is Family Service Madison
  • Hours to clarify breaks and lunch breaks
  • Overtime policy effective 2/18/18
  • Pay and deductions information 
  • Compensation philosophy
  • Recruitment and general hiring of personnel
  • Language under Performance Appraisals
  • Hold Harmless information that is consistent with approved policy intent and is compliant with the law
  • Employee Change Notifications
  • Outsourcing policy
  • Layoff policy
  • Transfer and Promotion policy
  • Use of facilities policy
  • Employee Development information 
  • Conflict Resolution Process and grievance procedure
  • Investigations
  • Performance Improvement Plan
  • Progressive discipline
  • Floating Holiday – Full-time faculty receive one floating holiday per year; this functionality has been implemented in Workday
  • Short-term substitute time off
  • Donation of paid time off 
  • Union time off section; heading changed to Release Time Off for Represented Activities
  • Union leave of absence section; heading changed to Civic Responsibility Leave of Absence

To view the Handbook, go to the Employee Handbook.

For any questions, suggestions for improvement, or to report broken links, please send an email to the Employee Handbook.

Published February 9, 2018. Updated February 14, 2018.

Letter from Keith Cornille

Over the past several months the frequency and handling of sexual harassment cases in entertainment, media, politics and higher education has made headlines. In the past two weeks, this issue has come closer to home with stories regarding incidents at several Wisconsin higher education institutions making headlines. An article recently appeared in the Capital Times at Madison.com reporting on the frequency and response to such cases at Madison College.

During the past decade (2007-2017) Madison College has responded to 74 sexual misconduct complaints (average 6.7 per year). In 2017 the college responded to 22 complaints-3 times more than the next highest year 2009 (7). We believe that the college has seen an increase in reporting volume due to increased cultural awareness of sexual misconduct.

The number of complaints received has varied between student/student, student/staff-faculty, and student/other. The student/other is classified as a Madison College student and other individual not associated with the college (e.g. spouse, student at another college…). 

  • 57 percent of the complaints have been filed student/student (42 of 74)
  • Student to faculty/staff accounted for 22 percent (n=16) of complaints
  • Student/other was 19 percent (n=14) of the complaints
  • 2 complaints were classified as staff-faculty/staff-faculty

This provides a timely reminder to faculty and staff about the importance of their role and obligation to report incidents of sexual misconduct. Individuals often ask “who needs to report an allegation of sexual misconduct?” All college employees are required to report incidents of sexual misconduct of which they become aware to the Title IX Coordinator. The only exceptions to this requirement are the following confidential resources: (1) Madison College Counseling Services, (2) Student Health Center, or (3) off campus support services such as trauma informed counseling services.

This reminder also provides an opportunity to prompt the college community to review the website for available resources to assist you in supporting your students around this sensitive topic.

Madison College Title IX Policy

In order to foster a climate of respect, and provide for the safety and security of our community, Madison College prohibits acts of sex and gender based discrimination, to include sexual misconduct. Sexual misconduct is a broad term that identifies forms of discrimination and harassment based on sex including, sexual harassment, sexual assault, sexual exploitation, dating violence, domestic violence and stalking. Sexual misconduct includes other acts of verbal, nonverbal, or physical aggression, intimidation, or hostility based on sex or sex-stereotyping, even if those acts do not involve conduct of a sexual nature.

So what “qualifies” as a Title IX incident? Sexual misconduct experienced by a student, regardless of where or when it occurs, or by whom, whether between people of different sexes or the same sex, and regardless of the student’s gender identity, should be reported.

Link to Sexual Misconduct Policy

Sexual Misconduct Reporting

Where do I report? At the earliest possible time (no later than 24 hours) after you receive information that a student has experienced sexual misconduct, you must report it to the Title IX Coordinators or Deputy Title IX Coordinator (see list below). You will need to report all relevant details about the incident(s) disclosed by the student. This includes the names of the student, the accused and any witnesses, as well as any other relevant facts, including the date, time and specific location of the incident.

Madison College’s Sexual Misconduct Procedure seeks to ensure a thorough, reliable and impartial investigation and resolution. College officials who have received annual sexual misconduct training, as well as training on conducting an investigation process that protects victim safety and promotes accountability conduct the procedure.

Process for reporting allegations of sexual misconduct:

  1. File a complaint for action by the College by using the Harassment/Discrimination Complaint form
  2. Initial Title IX Review and Preliminary Assessment
  3. Notice of Sexual Misconduct Complaint
  4. Investigation
  5. Review of Investigation Findings and Decision

Link to Sexual Misconduct Procedure

The Title IX coordinators and deputy coordinator who can assist with reports of sexual misconduct include:

Title IX Coordinator - Students and Community Members (Guests)
Geraldo VilaCruz, Ph.D.
Dean of Students

Title IX Coordinator – Employees
Rosemary Buschhaus, JD, SPHR, SHRM-SCP
Director of Employment and Employee Relations

Deputy Title IX Coordinator
Lisa Delany, MS
Associate Dean of Students

Madison College Sexual Misconduct Prevention Training

The Take A Stand, Stop Sexual Violence training series is a key component of Madison College’s coordinated community response to end sexual violence on our campus. All new Madison College faculty, staff and independent contractors are required to complete the training as part of the hiring process. At the beginning of each semester, students receive notice to complete the training in a communication from the Executive Vice President/Chief Student Services Officer of Student Development and Success.

Link to Take A Stand, Stop Sexual Violence Prevention Program

For Information and Assistance

For more information or with specific questions, contact the Dean of Students Office at (608) 243-4555 or deanofstudents@madisoncollege.edu. Resource information is available on the website at https://madisoncollege.edu/title-ix-sexual-misconduct.

Dr. Keith Cornille                                                                      Dr. Geraldo VilaCruz

Executive Vice President / Chief Student Services Officer            Dean of Students

Published February 7, 2018.

ETF offers free financial fitness program to employees

Madison College is collaborating with Employee Trust Funds (ETF) to offer Financial Fitness ACADEMY™ - a free, confidential, online resource that offers financial training and tips for state employees. The program is offered until the end of the year, free of charge.

The program offers:

  • Financial Fitness Checkup – A free Financial Fitness CHECKUP™. Get your Financial Fitness Score in less than 10 minutes.
  • Financial Fitness Academy – A free, one-year subscription to the Financial Fitness ACADEMY™ ($200 value). You receive personalized recommendations based on your checkup results. The Financial Fitness Academy contains more than 75 tutorial subjects and is accessible 24/7 from any internet-connected device. Learn at your own pace in as little as 10 minutes a day.
  • Financial Coaching – A great opportunity to engage with a financial fitness coach for up to 30 days, free of charge.

The program is completely confidential and the only data Madison College will receive is the total number of participants. ETF has been training Ameriprise financial advisors to provide WRS members with information about their benefits.

Sign up for the Financial Fitness Program and begin growing your financial knowledge this year. 

Questions about the new ETF program? Contact Lisa Lanting

 

 

 

Published February 7, 2018.

EAP provider hosts webinars, help line service

Madison College's new Employee Assistance Program (EAP) provider has a robust website and a great lineup of free monthly webinars. View the full list of webinars here or sign up for one below by clicking on topic.

The new EAP/Help Line provider:

Family Service Madison, Inc.

Greg Chism, EAP Director
128 East Olin Ave., Madison, WI 53713
1-866-968-7327 

Check out their free web resources at www.feieap.com  (username: MATC)

This is a FREE and confidential service for employees and family members that provides up to five counseling sessions and referrals to assist with:

  • Conflicts in relationships, family, or workplace
  • Depression or anxiety
  • Stress
  • Balancing family and work
  • Grief or loss
  • Legal or financial issues (including will prep and estate planning)
  • Elder care issues
  • Domestic violence
  • Alcohol or drug use

Learn more about the Madison College EAP program here

Questions? Contact Lisa Lanting for more imformation

Published February 7, 2018.

Provost announces open office hours for February

Provost Turina Bakken announced office hours on Friday, Feb. 9, from 9-10:30 a.m.

This is an opportunity for faculty and staff to discuss matters of concern, share success stories or propose new ideas.

Published January 26, 2018.

Content freeze affects Madison College Matters

The Matters website will be on a content freeze during the deployment of a collegewide website update. The Madison College Matters team will not be publishing articles or the email newsletters from Feb. 2-6.

We will accept submissions to Matters but cannot post anything until Wednesday, Feb. 7.

We will do our best to publish any story that arrives by noon on Wednesday, Jan. 31. If you have something that needs to get in Matters, please submit it as soon as possible.

If you have questions about the content freeze, please contact Helpdesk.

Questions for Madison College Matters? Contact the Matters team.

Published January 26, 2018. Updated January 31, 2018.

President Daniels offers open office hours for February

Faculty and staff can meet with President Daniels during open office hours each month this and winter and spring. Stop by and pay Dr. Daniels a visit and discuss any topics related to Madison College business.

 

The next scheduled date is Tuesday, Feb. 6, from 1 to 2:30 p.m. 

Published January 26, 2018.

January 10 Assembly recap available

Update on DTEC and new South Campus: 

An educational spotlight was shared regarding the Downtown and South Campuses. One of the DTEC lessees, Hovde, backed out of the agreement. The other, Drury, agreed to all terms of lease and will take over the entire site redevelopment. The campus will operate through Spring 2019. Transition and communication plans are in the works. College Transfer Art, Animation and Music classes will move to Truax. Ceramics and Art Metals will move to Commercial Ave.

Plans for the new Goodman South Campus continue to move forward. Major required city approvals have been granted. The acquisition will be presented to the Wisconsin Technical College System board in May for final purchase and construction approval. The total project cost is $22.8 million. The college has secured just over $20 million and is raising the remainder. Great Lakes Higher Education Corporation issued a matching grant challenge in 2017. If the college secures $3.5 million by March 31, 2018, Great Lakes will match that amount. These funds will allow completion of the full 75,000 square feet proposed. The campus is being designed two ways–one to allow for the full expansion and another to meet a 45,000 square foot expansion. The college has secured nearly $1 million toward the match goal. 

Innovation funding: 

The campus updates were followed by a brief Q&A on the innovation funding process. Any employee may submit a funding proposal to the innovation team. The team is working on eventually allowing students to apply for these funds too. Innovations must be college-focused with an entrepreneurial aspect. Innovation requests can be made through the Office of Budget Management’s SharePoint site and must have approval of the requestor’s supervisor. 

2018-19 Budget: 

An update on the 2018-19 budget was next. While revenue is expected to remain roughly the same, the current budget gap is $1,872,000. This amount is lower than the gaps in recent years. A revenue and expenditure projection that began in 2016 predicted the college would be short up to $21 million. The deficit is now projected at $2.6 million, a significantly different picture. 

Student Senate update:

The Student Senate has been focused on recruiting students to run in their upcoming election. They’re planning a candidate briefing and forum to help fill four open seats plus seat openings for other positions. The Senate has moved plans to conduct a student homelessness survey to Fall 2018. Data shows that the drop-out rate is higher in the fall. The Senate feels they will be able to get a more accurate picture of student hunger and homelessness if they wait until the traditionally higher drop-out period. The Senate is also looking into organized ride-share and carpooling options, especially for students who live outside Madison. 

Workload Policy: 

The Academic Council presented the second read of their Workload Policy. The council sought and gathered further interests since the policy’s initial read to inform a revised version of the Policy. The policy, which has been in the works for roughly four years, sparked controversy and lengthy discussion. One member of the Assembly questioned edits made to the latest version and asked if the all employee groups were represented in the discussions that led to the edits. Members of the Council asserted that their members were given “every fair chance and opportunity” to participate in the evolution of the policy and to contribute interests. The Assembly member raising the concerns said they would thumb the policy if certain language was edited and removed. It was reiterated by Assembly members that the procedural aspects of the Workload Policy weren’t being thumbed as those aspects are part of a living document that will evolve. Ultimately the policy was thumbed down and is now at impasse. The objecting individual was reminded that they have one week to express in writing their interests that were not met in the policy to the Assembly support person. After this, the policy will be forwarded to Dr. Daniels for further action. 

The Assembly will meet on Wednesday, Jan. 24 in room D1630C. Topics will include a spotlight on the Title 3 grant and updates from the Student Affairs and IT Councils.

Published January 24, 2018.

Student satisfaction survey coming soon

Monday, Feb. 19 to Friday, March 9, Madison College will facilitate the Noel-Levitz Student Satisfaction Inventory (SSI), a survey of all degree credit students. This survey is conducted every two years and completed by students online, outside of class time. The SSI will take students approximately 15-20 minutes to complete.

Faculty and staff are asked to encourage students to participate in the survey, the results of which are compiled and reported by an outside firm, providing important insights into areas of student satisfaction and provide key direction for initiatives related to retention, strategic planning, communications, overall student services and more.  Additionally, Madison College’s results will be benchmarked against those from other two-year institutions nationwide. 

All degree credit students will receive an email inviting them to participate. Laptop stations will be set up and staffed Feb. 19-21 near the Atrium Café at Truax and in libraries at our regional campuses.

To increase the response rate and hear from as many students as possible, several giveaway prizes are being offered as incentives, including a $500 Madison College scholarship, Chromebook laptop computer, $100 Amazon gift card and more.

If you know of a student in need of accommodations to participate in the survey, please contact Tom Heaney or Zong Her at 608.246.6412 in the office of Institutional Research and Effectiveness.

Published January 22, 2018. Updated February 19, 2018.

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