Headlines

Revisions made to Employee Scholars program

For those Madison College employees interested in taking Degree Credit Madison College courses, the process to participate in Employee Scholars has changed.

Beginning fall 2017, Employee Scholars will pay their tuition bills, complete the course and then submit for reimbursement via Workday.

Download the new intent form.

Review the new program details.

Things that have NOT changed:

  • Only Degree Credit courses are eligible
  • Eligible employees are active Faculty, PSRP and Admin employees
  • Employee Scholars enrollment date is the Friday before the course begins
  • Employees may be reimbursed up to two courses per semester
  • Employee is responsible for fees other than program fee

Find more details in the updated Employee Scholars Reimbursement Process Details Document and download a current version of the Employee Scholars Reimbursement Intent Form on the Employee Scholars page

Published July 26, 2017.

Dr. Daniels shares District Board meeting summary

Madison College faculty and staff,

The following business was conducted during the July 10, 2017, meeting of the Madison College District Board.  Visit the District Board page to access the complete meeting agenda and supporting documents. 

Annual Organizational Meeting of the Board

The oath of office was administered for reappointed Board members Kelly Crombie and Frances Huntley-Cooper.  The three-year term of newly appointed Board member Dr. Elton J. Crim, Jr. began at the July 10th meeting also.  The Board accepted the slate of officers of the Ad Hoc Nominations Committee and for FY 2017-2018: Joseph Hasler will serve as Board Chair, Arlyn Halvorson will serve as Board Vice-Chair, Shiva Bidar-Sielaff will serve as Treasurer, and Frances Huntley-Cooper will serve as Secretary.  The Board also decided that they will continue to meet the first Wednesday of each month.

Faculty Awards

Several Madison college faculty members were recognized for awards they recently received: Mary Hoffman, instructor and co-program director in Dental Hygiene, has been named the American Dental Hygienists Association's 2017 Educator of the Year;  Lisa A. Seidman, Ph.D., adjunct instructor and recently retired Biotechnology program director, was named 2017 Educator of the Year by the High Impact Technology Exchange Conference (HI-TEC); Janet Sperstad, CMP, Meeting and Event Management program director for Madison College, will be inducted into the Events Industry Council Hall of Leaders at an October industry event in Las Vegas.

Skills USA

Madison College Skills USA participants who recently competed at the National Leadership and Skills Conference at Louisville, Kentucky, were congratulated by the Board for their accomplishments.  Alexandra Christensen received a gold medal in the Advertising Design competition, and Amadeo Verstegen and Timothy Myers competed as a team in the Additive Manufacturing completion and received a bronze medal.

Personnel Actions

The Board welcomed Jeff Reeves as the new Madison College Vice President of Human Resources.

Capital Projects Borrowing

The Board adopted a resolution awarding the sale of $8,290,000 in general obligation promissory notes.  These funds will be used for site work ($245,000), for building remodeling and improvement ($1,255,000), and for the cost of acquisition of movable equipment and technology ($6,790,000).

Consent Agenda – All Items Approved

  • General fund financial report as of May 31, 2017
  • Request for proposals/request for bids/sole sources
  • Supplier payments greater than or equal to $2,500 and schedule of checks issued for the period May 16, 2017, through June 15, 2017
  • Employment of personnel
  • Resignations and Separations
  • Retirements

Jack E. Daniels, Ph.D. 
President

Published July 19, 2017.

Casper announces change to unit plans

Madison College faculty and staff,

As you know, unit planning at Madison College has changed significantly in the last few years. Currently, the Unit Plan IMPACT Team is working with Technology Services to create a new planning tool in SharePoint that we will begin using in spring 2018.

Planning has most recently been completed in SurveyMonkey (2016-17, 2017-18). From 2012-15, unit plans were completed on a web-based platform. Technology Services will be archiving these older plans, and as of September 10, 2017, this web-based platform will no longer be accessible. If you wish to preserve these records, please follow the instructions below to download a copy for future reference.

  1. Go to this webpage
  2. Choose the name of the unit and the year of the plan you would like to download from the dropdown lists at the bottom of the page. Unit plans that were approved/finalized are available for 2012-13, 2013-14 and 2014-15.
  3. Click ‘View!’
  4. Below the ‘Finalized by:’ name click on the printer icon, this will open the unit plan on one page.
  5. Click ‘Print’ in the top left corner.
  6. If you want to print the document, choose the printer you want to use and click ‘Print.’
  7. If you want to save an electronic version, choose Adobe PDF from the list of printers. Name your file and choose your preferred location, then click ‘Save.’

If you would like a copy of your 2016-17 or 2017-18 unit plan, please contact your supervisor or dean as those are housed within SurveyMonkey.

Please contact Senior Research Speacialist Jennie May at 608-243-4042, or Institutional Research and Effectiveness Director Ali Zarrinnam at 608-246-6446 with any questions.

Tim Casper
Vice President of Institutional Learning and Effectiveness

 

Published July 19, 2017. Updated July 21, 2017.

MATC Library introduces new video-streaming database

The Madison College Library launched a new video-streaming collection and purchasing model called Kanopy, which includes 26,000 global films and documentaries from publishers such as New Day Films, California Newsreel, Kino Lorber, Criterion Channel, PBS and more. Public performance rights are also part of the agreement.

This classic and modern collection is available to all Madison College faculty, staff and students 24/7 on or off campus. The availability of this program is driven by the demands of the Madison College community and allows the college to only pay for what is used. 

According to Disability Resource Services Administrator Scott Ritter, most materials from this collection, with exception of some older films, are closed captioned. Kanopy will also caption free of charge. 

“Captions are not just for people with disabilities—they are a powerful learning and literacy tool for all students we serve, particularly those who are not native English speakers,” Ritter said. 

Workshops will be offered at a later date. Watch Madison College Matters for details.

Meanwhile, if you have any questions about Kanopy, please contact the Madison College librarians at ext. 6640. 

Published June 16, 2017.

View the June 14 College Assembly recap

June 14 College Assembly recap

The College Assembly met on Wednesday, June 14.

Student Senate report

Tina Marshalek, Student Senate president, reported that the Senate:

  • Sent a letter to the College Assembly supporting the Technology Investment Policy
  • Tina and Senator Ansorge sent a letter to the College Assembly highlighting proposed best solutions in response to the impasse on the course assignment process
  • Academic Council loop out to discuss the course feedback policy
  • Conducted a brainstorming session on first steps to address student hunger and homelessness
  • Will elect vice presidents soon
  • Plans to meet with Employee Relations and Professional Development Council (ERPD) and Teresita Torrence from Retention and Advising soon
  • Will hold an IBPS workshop next week

Employee Pathways

Kristin Gebhardt, Employee Relations and Professional Development Council (ERPD) co-chair, presented the following Employee Pathways issue statements for second reading:

1. Professional Development 
“How can Madison College provide professional development opportunities that support Employee Pathways?”

2. Position Design 
“In what ways can Madison College design positions with the goal being to optimize employee talent, offer flexibility and capitalize on innovations to support Employee Pathways?”

3. Hiring Practices 
“How can Madison College modify its hiring practices to support Employee Pathways?”

4. Talent Management and Tracking 
“What system can Madison College use to identify and communicate the talents and skills of its employees?” 

Gebhardt said there will be subcommittees of ERPD working on these issues. Amy Wiersma, vice president of PSRP/ESP Local 243, asked to help choose PSRP members for the committees. The Assembly thumbed the issue statements.

Time Off Donation Policy and Procedure Discussion

The ERPD Council also presented changes to the Time off Donation Policy and Procedure for information. The policy was thumbed by the Assembly many months ago, but the council felt there was need to clarify and define “immediate family” and “catastrophic event,” in the policy.

During the discussion, suggestions were made for further clarification and Gebhardt said further wording changes will be made.

Laura Osinski, Assembly co-chair, said this situation could be a test case for future policies that need additional clarifications after they are thumbed by the Assembly. She will help ensure that the Assembly proceeds with caution in future policy processes to assure that they are clear before being approved.

First Reading for Transfer and Promotion Policy

Rose Buschhaus, member of the Diversity Council and member of sub group, presented the Transfer and Promotion Policy revisions for a first reading. Assembly members had received documents showing the previous and proposed language. Changes are being made in the Position Posting, Selection Process and Trial Period sections of the policy. The Council will ask for thumbs on the revisions at the next meeting of the Assembly.

Next meeting

The Assembly will meet on July 12, at 2:30 p.m. at the Truax Campus, Room C2402. The agenda will include an Educational Spotlight on College Contingency, a second reading and thumbing of the Technology Investment Policy, thumbing of the Institutional Effectiveness Council issue statement and a possible discussion of how the academic calendar is built.

Published June 16, 2017. Updated June 19, 2017.

Reeves named VP for Human Resources

A letter to all faculty, staff and administrators from Judith Castro-Romaker on behalf of Jack Daniels III:

I have selected Mr. Jeff Reeves as the next Vice President for Human Resources. Mr. Reeves has accepted the appointment effective July 10, 2017.

Jeff is currently a Human Resources Strategist for “N” Inspirations in Columbus, Ohio, where he serves as HR and Talent Consultant and Vice President. Previous to his current consultancy, he served as Senior Vice President (SVP) of HR and Chief Administration Officer at Allianz of America Corporation; Vice President of Human Resources with The Ohio State University (OSU) and OSU Medical Center; and SVP, Human Resources and Chief People Officer for the Sam’s Club Division of Walmart. Mr. Reeves has a wide depth and breadth of experience in HR and has been engaged extensively in the wider business and local communities where he worked and lived. 

Jeff holds a Master of Business Administration and a baccalaureate from the University of Michigan.

Please join me in welcoming Jeff to our college.

Published June 9, 2017. Updated June 12, 2017.

May 31 College Assembly recap available

The College Assembly gathered on Wednesday, May 31.

Student Senate news

Student Senate President Tina Marshalek reported that the Senate unanimously thumbed the new Textbook Adoption and IT Investment Policies, and urged College Assembly members to do the same. The Academic Council is visiting the Senate at their next meeting to loop out the Student Feedback Policy. 

Senate members also attended a City of Madison Planning committee meeting, where they discussed demographics and outreach, and how that might affect enrollment. They also discussed the availability and affordability of student housing in the area.

Student Affairs Council addresses Textbook Affordability

The Student Affairs Council presented their revised policy. Revisions included some language changes and moving of core principles and guidelines between addendums. After a brief discussion, the policy was thumbed, and the council was congratulated for its work.

Educational Spotlight

Mike Kent, Part-Time Faculty president, gave a presentation on the part-time faculty’s belief that the Shared Governance system is at impasse regarding the course assignment process.

He first related what it means to be at impasse, the procedures involved, why the part-time faculty believe this issue to be at impasse and some of the history of the issue. After a question and answer period and discussion, the Assembly thumbed that they were at impasse, as some members felt that sufficient meaningful progress had not been made.

The issue will now be referred to President Daniels.

Diversity Council addresses campus climate

Geoff Bradshaw and Mathew Sargent, representatives of the Diversity and Community Relations Council’s (DCRC) Academic Excellence subcommittee, presented their issue statement:

“How will Madison College develop annual metrics (at Academic School levels) that assess and respond to academic inequities to support the success of all students?”

The DCRC collected feedback until June 5. They will continue fleshing out the issue statement from there.

Institutional Effectiveness Council addresses strategic plan assessment

The Institutional Effectiveness Council (IEC) gave an initial presentation of their first issue statement:

“How does the College encourage ongoing and meaningful assessment of the College’s
broader strategic plans?”

The purpose of the policy is to include in college-wide strategic plans a mechanism for assessment. A request was made to not duplicate other efforts around the college. The IEC will ask for thumbs regarding their work on this issue at the next College Assembly meeting.

Employee Pathways  

The Employee Relations and Professional Development (ERPD) Council presented four issue statements encompassing Employee Pathways. They provided the purpose and definition of Employee Pathways, outlined four policy subcategories and presented the corresponding issue statements for the first read. The four issue statements are as follows:

1. Professional Development 
“How can Madison College provide professional development opportunities that support Employee Pathways?”
2. Position Design 
“In what ways can Madison College design positions with the goal being to optimize employee talent, offer flexibility and capitalize on innovations to support Employee Pathways?”
3. Hiring Practices 
“How can Madison College modify its hiring practices to support Employee Pathways?”
4. Talent Management and Tracking 
“What system can Madison College use to identify and communicate the talents and skills of its employees?” 

The ERPD Council will ask for thumbs regarding their work on this issue at the next College Assembly meeting.

Next meeting

The Assembly will meet on Wednesday, June 14 at 1 p.m. in Truax room C2402. The agenda will include a second read of the IT Council’s IT Investment Policy, the thumbing of the IEC’s issue statement and a loop-out on the third subcommittee of the DCRC.

Published June 9, 2017.

College announces plans for Truax solar energy system

Madison College will add $1.8 million to a grant from Madison Gas and Electric to build a 1,400-kilowatt solar photovoltaic (PV) system on top of the main Truax Campus building. The system could save the campus more than $200,000 per year in electricity costs.

“Once installed, our system will be the largest rooftop PV system in Wisconsin,” said Ken Walz, chemistry and engineering instructor and director of the Center for Renewable Energy Advanced Technological Education. “On a sunny day, the system will reduce the college’s peak electric load by about 50 percent. Averaged over an entire year, it will offset about 10 to 15 percent of the college’s total electric consumption.”

MGE and the college expect to announce the selection of a solar developer in August. System design and acquisition of equipment will follow. The college plans to involve students in the installation beginning in summer 2018. It should take a few months to complete the project.

Madison College is one of three colleges behind the Center for Renewable Energy Advanced Technological Education (CREATE).

CREATE works to advance renewable energy education by supporting two-year college renewable energy programs. The college has received multiple grants from the National Science Foundation to develop curriculum, create new educational programs and train faculty and students throughout the country in renewable energy.

Implementation of this project will save energy and reduce airborne emissions for local residents.

Accessible instructional space on the roof of the Truax Campus will allow renewable energy students to conduct periodic inspections of the system to check for signs of wear, weathering and maintenance needs. Students enrolled in related fields such as electrical apprentice, electronics, electrical engineering, industrial maintenance and architecture will also benefit from having access to the PV installation.

Published June 7, 2017. Updated June 9, 2017.

May 10 College Assembly recap available

The College Assembly gathered on Wednesday, May 10.

Workload update

Mark Lausch, dean of the School of Health Education, presented an educational spotlight on the Academic Council’s workload pilot program. He described some of the workload models that have been adopted on a trial basis by various departments.

A subteam continues to work on a framework which will create guidelines for choosing, adopting and adhering to a workload model that works best for individual areas of the college. The resulting policy will eventually be born from these efforts.

Strategic and academic plan highlights

Tim Casper, co-chair of the Institutional Effectiveness Council, provided an update on the college’s strategic and academic plans. The current strategic plan was published, along with newly written mission, vision and values statements, in 2013. The academic plan was published in 2014.

Highlights of efforts to meet the goals of each plan include:

  • Introduction of a predictive enrollment model in 2015
  • Creation of a recruitment team
  • Adoption of a new accreditation pathway

Casper stated that there is no timeline of expiration date on these plans, although they do get reviewed annually. All are welcome to review the college’s strategic plan and the newly adopted open accreditation pathway.

Student Senate news

Student Senate President Tina Marshalek reported that new students were recently sworn into Senate roles. She’s been seeking temporary Student Senate members to staff shared governance entities over the summer but recommends that councils contact their student members individually.

The Senate is launching a new student hunger and homelessness initiative and will loop out to the City of Madison. They also unanimously passed a resolution in support of the Student Affairs Council’s Textbook Adoption Policy.

Diversity Council addresses campus climate

Nicole Soulier, co-chair of the Diversity and Community Relations Council (DCRC), presented their issue statement: “How will Madison College assess campus climate and respond to the inequities in the findings to ensure that every student experiences a welcoming and inclusive environment?”

The DCRC collected feedback until May 17, and they will continue fleshing out the issue statement from there.

IT Council presents Technology Investment Policy

The IT Council gave an initial presentation of their Technology Investment Policy. The purpose of the policy is to require more thorough planning and vetting before any technology purchases are made at the college. The idea is that more time spent on the front end of an investment will result in more efficient use of existing resources and more effective implementation of new technologies, not to mention overall cost savings.

Part-time course assignment

A discussion regarding part-time course assignment was carried over from the previous Assembly meeting. Mike Kent, serving as a part-time faculty representative, had requested an impasse declaration over this topic. Kent related that it had originally been brought up twice to the Contract Alternative Committee but was at impasse. The Employee Relations and Professional Development (ERPD) Council had referred it to the Academic Council but it had yet to be addressed outside being a part of the workload policy, which is still in draft form.

Kent asserted that the status quo cannot be maintained, and all parties have to feel progress is being made in order for an impasse not to be declared.

The part-time faculty (PTF) employee group wishes to have an impasse declared on the topic so they can move on and pursue alternative solutions. Following review of shared governance bylaws and impasse procedures, many present didn’t feel they knew enough about the subject and its history or impasse procedures to make an informed decision. Assembly members asked for an educational spotlight on the subject during the next meeting.

Next meeting

The Assembly will meet on Wednesday, May 31, at 2:30 p.m. at the Truax Campus, Room B3243. The agenda will include a second read of the Student Affairs Council’s Textbook Adoption Policy, thumbing of the PTF’s course assignment impasse declaration, a first read of the Institutional Effectiveness Council’s issue statement, a first read of the ERPD’s Employee Pathways issue statements and a loop-out from the DCRC. 

Published May 24, 2017. Updated June 7, 2017.

Keith Cornille addresses Student Development and Success realignments

As we put the finishing touches on yet another semester, I thank you for your continued hard work and extra efforts in helping students succeed. As the semester comes to an end, I wanted to share a preview of some strategic transitions in Student Development and Success intended to further the college priorities related to inclusion and equity, as well as furthering our commitment to access and success for all in our district. 

As Turina shared in her communication last week, we have worked in collaboration to thoughtfully consider succession planning over the next five to seven years, as well as to contemplate changes that are aimed at creating new organizational synergies and value, supporting innovation, leveraging existing talent, and finding ways to grow strategically, both in enrollment and revenue, in times of constrained resources. We must remember that as we continue to work together through horizontal integration with the expectation that no matter where a unit "lives” on an organizational chart, we need to work collaboratively to diminish silos in order to advance our strategies for the success of students. Even though there is some additional work that needs to be completed related to these and other changes that may follow, in the spirit of transparency, I wanted to share what is known at this point.

As I shared recently, there are a number of strategic realignments in the regions that will be taking place with the recently announced retirements of Jennifer Bakke, Doug Holton and Cindy Bowen effective July 1. I believe that I speak for all of us when I say we wish them well on the next phase of their lives and thank them for their continued support of students and the college. Jim Falco will be taking on the leadership role for the regional campuses. Jim and the leadership team are working on the alignment of duties that will provide direction and leadership for the delivery of academic offerings and student services that best meet the needs of our outlying markets.

Effective Saturday, July 1, the following realignment of programs, services and work assignments will take place: 

  • Also retiring this July will be James Merritt, director of Testing Services. We thank Jim for his commitment to students and the college during the past six years. Jim will be spending more time on his farm in southern Illinois, as well as time with his wife and grandson who will arrive this summer. As a result of Jim’s departure in July, Scott Ritter, manager of Disability Resource Services, will be taking on the additional responsibility for oversight of Testing Services. 
  • Several programs and services will be realigned under the leadership and oversight of Lucía Nuñez, vice president for Equity, Inclusion and Community Engagement. The Scholars of Promise program and Recruiting Services will move from Student Development and Success. The redesign allows for the alignment of program and services intended to foster inclusion and the access portion of our mission that makes the idea of going to college and completion of a degree a reality for all in our district. 
  • Dean Carlotta Calmese will be reporting to the Executive Vice President and utilizing her talents to assist with South Madison outreach, assisting with the further development of the Inclusion, Equity and Diversity efforts and community, continuing to provide direction and further development of the mentoring programs, as well as special assignments.
  • Retention Services will remain in Student Development with staff reporting to Janine Wilson, Director of TRiO. Career and Employment Services will remain with Gretchen Rixie in Student Development. Both of these areas will report to Geraldo VilaCruz.
  • Career and College Transitions unit, including Gateway to College, will be part of the School of Academic Advancement. The move will allow the college consistency in all of our high school completion programs, as well as dual credit and youth options programs. The change will focus cultivation of further opportunities for advancing k-12 partnerships at the college.
  • Within Enrollment Services, there will be realignment of some leadership duties across the administrative staff in the enrollment center. Later this summer, with the renovation of the previous Career and Employment Center in the Gateway, all payment functions will be transferred to the Office of Student Financial Support Services under Keyimani Alford and a new, one-stop student center will be created. All Enrollment and Student Financial Support Services will report to Lori Sebranek.
  • Marty Crabbs and his team will focus on planning and business analysis for the division with direct reporting responsibilities to the Executive President/CSSO.

Other organizational realignments will be shared as they are completed. There is exciting momentum at Madison College. Thank you all for your part in it, as well as your continued support of students and their success.

Keith Cornille, Ed.D.

Executive Vice President and Chief Student Services Officer (CSSO)

Published May 15, 2017. Updated May 17, 2017.

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