Headlines

Improved candidate experience coming soon

Madison College will now have Workday Recruiting. Hiring managers will be able to partner with the recruitment team to locate, hire, and onboard the very best talent for their businesses using a single system. The inputting of job requisitions and the job application process for Madison College will be entirely retained in Workday as of May 15. Improvements realized in this transition are:

  • Direct integration with Workday
  • Both internal and external job posting sites
  • Opportunity to refer individuals to a job posting right from your home page in Workday
  • A much shorter application process
  • Increased productivity – hiring managers and interview teams will have access to candidates that applied for their positions
  • Automate our current manual processes to simplify workflow
  • Automated offer letter and contract generation
  • Improved reporting and analytics

To ensure a smooth transition between systems, no new requisitions will be able to be entered in Workday between April 22 and May 15. After that time, job requisitions may be entered into the system using a more streamlined process that will flow into the job posting.

Watch for future Matters articles for information about training sessions to learn more about the recruiting module. If you have any upcoming job requisitions, please work with your HR Business Partner with any questions you may have before beginning the requisition process.

Published April 3, 2019.

Shawn Belling named Chief Information Officer

Dear Colleagues, 

I am pleased to announce the appointment of Shawn Belling as the Chief Information Officer of Madison College effective April 1, 2019. Shawn has been serving as our interim CIO since August 2018.

During his tenure as interim CIO, Shawn has effectively led Technology Services, built relationships with college leaders outside of Technology Services, and provided leadership and support to the Title III (CT3) effort.

Prior to Madison College, Shawn served as a Senior Consultant at Farwell Project Advisors, a management-consulting firm in the Madison region. Shawn also served as a vice-president in previous organizations (CloudCraze and Discover Color). He has led large ERP and other technology projects, as well as founding a project management community of practice.

In addition to his work as a technology professional, Shawn is currently an adjunct faculty member at UW-Platteville and UW-Madison. He teaches courses on agile projects, general project management, and managing project teams. 

Shawn has a B.S. in Education from UW-Whitewater, M.S. in Project Management from UW-Platteville and is pursuing his doctorate in Organizational Leadership from the University of the Cumberlands. Additionally he holds multiple certifications related to project management and the agile methodology.

Jack E. Daniels III, Ph.D.
President

 

Published March 20, 2019. Updated March 22, 2019.

Assembly focuses on modern intranet, budget, council reports

The College Assembly met on Wednesday, March 13, 2019.

A question was raised about how the Assembly meeting agenda is developed. It will be addressed at a future meeting of the Assembly.

Co-Chairs’ Report

The College Assembly is planning a Forum May 9. Purpose and format are yet to be determined.

Student Senate Report

Steven Ansorge reported that a ballot for new Senate members will be distributed the first week of April. The Senate showed interest in a new City of Madison library branch proposed for Reindahl Park. Some Senate members attended the Wisconsin Student Senate Legislative Seminar. The President’s Cabinet visited with the Student Senate recently.

Educational Spotlights

Modern Intranet

John McIntyre presented a progress report on the two-year initiative to develop a new intranet platform for Madison College employees. The SharePoint Services team is working on this with the Madison College Intranet site advisory team.

The “Modern Intranet” will include:

  1. Content – Published information, policies, curriculum, syllabi and more
  2. Communication – Includes department news and conversation
  3. Collaboration – Cross functional department and employee initiatives
  4. Culture – Efforts to drive and support cultural changes
  5. Activity – Requests, form submissions, etc.

McIntyre said the team will provide training support and migrate the content before they launch the site by the end of 2019. He asked that employees direct questions, suggestions and feedback to SharePointServices@madisoncollege.edu. For status information, colleagues can visit the project site, The Madison College Modern Intranet Project.

Budget Update

Sylvia Ramirez, Finance Council co-chair, gave an update on the 2019-2021 Madison College Budget.

The preliminary budget will be submitted at the next District Board meeting. In May, a public hearing will be held for stakeholder input.

Council Report Outs

Each Council reported on recent activity. Highlights include:

Academic Council: Addressing the Timely Digital Access issue by exploring data needs and gathering interests from students, faculty and stakeholders.

Diversity and Community Relations Council: Addressing language such as personal pronouns and demographic data based on binary gender expression.

Facilities Council: Developing a Sustainability Policy for the college focused on energy conservation.

IT Council: Addressing the Academic Software Management Policy. Finishing that this year and then moving on to an IT Strategic Plan.

Student Affairs Council: Addressing Mental Health and Wellbeing and college use of text messaging for student communication.

Next Meeting

The Assembly will meet again on Wednesday, April 10 from 2-4 p.m. in Truax Room E3850.

Published March 20, 2019.

President Daniels holds open office hours April 16

President Jack Daniels has rescheduled his open office hours in April. His next open office hours will be Tuesday, April 16, from 1-2:30 p.m. Faculty and staff are welcome to stop by President Daniels’ office to discuss any topics related to Madison College during that time.

Published March 20, 2019.

IBPS offers information, training opportunity

Wondering who the folks are at Madison College who facilitate and offer training for Interest-Based Problem Solving? Are you familiar with the benefits of Shared Governance for the college and the students we serve? Would you like to get involved? Here is an opportunity to find out.

IBPS and the Office of Organizational Excellence will host a full day of sharing, lunch and learning Friday, April 19, starting at 9 a.m., in Room 309 in the Health Building. This event is an opportunity to learn about facilitation, training and professional development opportunities. Find out more about some of the trainings and projects that IBPS and the Office of Organizational Excellence have been facilitating during the past year, along with upcoming 2019 events, enjoy lunch (provided) and participate in an afternoon of training.

Everyone is welcome. Anyone interested in learning more about the IBPS Fellows, training, Shared Governance support and facilitation services offered by the Office of IBPS is welcome to attend. The group is working to expand its talented pool of IBPS facilitators and trainers, so those who attend can learn about upcoming opportunities to work with the team. 

Those who have been involved with IBPS training and facilitation are encouraged to attend. This is an opportunity to reflect on some of the great work being done and to share experiences among those who have found great success in applying IBPS as a tool to influence positive change and others who want to learn more about best practices in facilitation, negotiation and arriving at a solution everyone can agree upon. Additionally, attendees will learn about training and facilitation service to college opportunities.

The event will include lunch and refreshments.

Accomodations can be made for anyone able to make if for just part of the day. Please contact the Office of IBPS and RSVP for this special event by registering for this session through Madison College Learn.

For more information about IBPS training and facilitation services, please contact M. Jill List, Office of Interest-Based Problem Solving, at 608.243.4700 or mjlist1@madisoncollege.edu.

Published March 18, 2019. Updated March 20, 2019.

Wireless infrastructure upgrade coming to Truax

During the week of spring break, Madison College’s Truax Campus wireless infrastructure will be upgraded.

Technology Services will be working on the installation March 18-22.  Work includes upgrading the wireless access points and connecting them to the upgraded software.

During the installation, access for faculty, staff, students and guests will be tested and once the upgrade is complete, the network at Truax and Health Services will be put into production use. This should have no impact for people using the network.

It is very important that Tech Services is aware of any issues that may come up, and the department welcomes and encourages employees' feedback. 

Anyone who notices any issues is encouraged to reach out to the Technology Services Help Desk and ask that the ticket be sent to the Networking Group. Tech Services is constantly working to ensure that the products and support it provides are meeting employees' needs and working as they should.

The Help Desk can be reached by calling 608.246.6666.

Published March 13, 2019.

New QPR training to support student mental health

As part of College-wide efforts to support students' mental health and well-being, two QPR (Question, Persuade and Refer) trainings will be held in March and April at the Truax campus. All faculty and staff are invited to participate. Additional future training dates will be added at all campuses starting in Fall. 

QPR: Helping Distressed Students and Preventing Suicide

  • Friday, March 22, 10 a.m.-11:30 a.m., Room 311, Health Education Building, Truax
  • Wednesday, April 24, 10 a.m.-11:30 a.m., Room C2448, Truax Main Building, Truax

QPR offers three simple steps anyone can learn to help save a life. Just as people trained in CPR and the Heimlich maneuver help save thousands of lives each year, people trained in QPR learn how to recognize the warning signs of a suicide crisis and how to question, persuade, and refer someone to help. In this 90-minute training you will learn to:

  1. Recognize signs of distress
  2. Recognize warning signs of suicide
  3. Intervene and offer hope
  4. Connect people with help

After completing this training, all participants will become "Certified QPR Gatekeepers." Please bring a phone or mobile device as a large part of the presentation is interactive.

How to register: 

Please register via the new “Madison College Learn” platform. Search for “QPR.” Employees can contact Alex Secrest in CETL if there are problems registering. 

Would you like this training for your department or school?

To schedule a future QPR training for a school or department, contact Lisa Lanting

Other questions about the training? Please contact Lisa Lanting.

Published March 12, 2019. Updated March 13, 2019.

Limited tickets remain for March 11 'Body is not an Apology' presentation

Dear Colleagues and Students:

Sonya Renee Taylor is an internationally renowned author, humanitarian and poet who has won multiple poetry slams in the U.S., New Zealand, Australia, Canada, Scotland, Sweden and the Netherlands. In equal measure, she is an educator, social justice advocate and founder of “The Body is not an Apology” movement.

Sponsored by the Madison College Office of Equity, Inclusion and Community Engagement, Taylor will bring her message about global, radical, unapologetic self-love to the Mitby Theater from 7-9 p.m. Monday, March 11. This “self-love,” Taylor says, translates to human love and action toward a more just, equitable and compassionate world. It strives to reduce body terrorism – lynching, slavery, internment camps, rape and other extreme attrocities against people who have been marginalized – by empowering individuals to accept who they are and claim their space in conversations in which they have been noticeably silent.

Taylor is a plus-sized African-American Woman who identifies as queer. Though many themes will be woven throughout the fabric of her presentation, her overarching message is one to which we can all relate: "Our society tells us fatness is not beautiful. Blackness is not beautiful. So even while reclaiming size diversity as beautiful, the presence of Blackness complicates the narrative. It is this unwillingness to wade through the murky waters of race that make Black and Brown women invisible even in the places where we say we are trying to make people seen." It’s a provocative message that transcends race, gender identity, socio-economic status and demographics.

Tickets to the event are free and will be available until all seats are filled. To reserve yours, click here. We hope you’ll join us for a presentation that promises to motivate, inspire and challenge you to look at yourself pridefully – with no apologies.

Sincerely,

 

Lucía Nuñez
Vice President
Office of Equity, Inclusion and Community Engagement

 

Published February 27, 2019. Updated March 1, 2019.

College Assembly hears updates on program chair pilot, Facilities Master Plan

The College Assembly met on Wednesday, Feb. 13, 2019.
Cat Larsen shared that the Student Senate is looking for new members and reminded the Assembly the Senate meets weekly and that everyone is welcome.

Spotlight: Enrollment and Recruiting

Lori Sebranek, VP of admissions, and Cary Heyer, director of Communications and Strategic Marketing, shared a look at enrollment trends. They posed the question, “How can we use the resources we have to meet prospective students where they are?”

Our enrollment and marketing teams have analyzed how the college’s strategic, academic and facilities plans address enrollment. Sebranek reported that national studies show 61 percent of college students enroll in the first college they touch.

Recruitment, enrollment, marketing and admissions outreach teams are devising new ways to corral new inquiries toward starting at Madison College. In 2020, they plan to introduce a new application, a streamlined admissions process and more progressive targeted communications.

Program chair pilot program

AVPs Shawna Carter and Bryan Woodhouse, and Dean Erin Kohl presented an update on the program chair model. The pilot began with a directive from President Daniels.

The Schools of Business and Applied Arts and Human and Protective Services have implemented the pilot program so far. The pilot has evolved, with program chairs supporting part-time faculty and incorporating learned best practices.

Carter reported that having program chairs has helped push decision making to an appropriate level. Deans and associate deans still oversee supervisory relationships. 

Being a program chair is viewed as professional development. The goal is to eventually tailor opportunities to each individual chair. The team is developing a job profile that will incorporate appropriate compensation and contracts. 

Concerns were raised over additional work for faculty and little to no consideration of PSRP staff for the roles. Kohl reminded the group the model is still in pilot form.

Facilities Master Plan update

Members of the Facilities Council reported on the 10-year Facilities Master Plan and “what happens next.” 

The council reached out to all stakeholder groups at the college to create a program-driven framework that addresses long-term facility needs.

General themes of the plan include:

  • Offering more online courses to reduce space needs
  • Providing more services and classes at regional campuses
  • Creating more active learning classrooms
  • Using existing space more efficiently

Action items

The first action item came from the part-time faculty union. They want the College Assembly to create a task force to establish mandatory minimum criteria for the course assignment process before fall 2019 courses are assigned. 

The issue is part of the operational guidelines discussed in the Professional Workload Policy, which was approved in fall 2018. As such, the policy was thumbed down in College Assembly and ultimately overridden by President Daniels. 

Many questions were raised and the action item was thumbed down. 

The Institutional Effectiveness Council asked for thumbs on the concept of their issue, “How can Madison College promote, sustain, and develop an evidence-based culture?” 

The Assembly thumbed requested edits to the Professional Development Council’s issue statements regarding opportunities for employee professional and career development.

Next meeting

The Assembly will meet again on Wednesday, March 13 from 2-4 p.m. in Truax Room E3850.

Published February 25, 2019.

March open office hours rescheduled

President Jack Daniels has rescheduled his open office hours in March. His next open office hours are scheduled for Tuesday, March 12, from 1-2:30 p.m. In April, faculty and staff can visit with him Tuesday, April 2, from 1 to 2:30 p.m. 

Published February 20, 2019. Updated March 4, 2019.

Pages