Headlines

Job application process gets streamlined

DATE: May 6, 2019

TO:   All Employees (does not apply to contingent workers)

FROM:  Rosemary Buschhaus, Associate Vice President, Human Resources Department

SUBJECT: Workday Recruiting – New Job Application Process

 As a result of modernizing our hiring system, the Human Resources Department is pleased to announce a streamlined and efficient process that greatly eases applying for jobs at Madison College. Workday Recruiting goes live on May 15, and allows for direct integration with our current Workday system, creating much-needed efficiencies. 

How does this impact me?

  • Employees interested in applying for posted jobs can do so directly through the “Career” worklet in Workday by simply clicking on the Apply button.
    • If a Professional Profile has been completed/updated in advance, information regarding work experience and skills is factored in as part of the application.
    • Resumes can also be attached to an application.

Hiring Process Highlights: 

  • Job requisitions flow directly into job postings
  • Workday’s Guided Tour feature provides users with onscreen interactive guides through the process in real time
  • Interview teams have access to candidate resumes online in Workday
  • Hiring managers have access to review candidates as soon as they apply
  • Candidate offer letters and contracts are issued and signed digitally through Workday
  • Improved reporting and analytics 

Faculty & Staff Highlights:

  • Updated job aids will be available on the Workday Training and Resources web page
  • Apply for jobs through Workday on our internal jobs site
  • Review and update your education and experience in Workday’s Career Page Profile
  • Refer individuals to a job posting easily from your home page in Workday 

Watch for more information in Matters. Job aids will be available at Go Live. Additional drop-in training sessions are going to be available during the next few months.

Published May 8, 2019.

CIO encourages employees to make Workday changes

DATE: May 1, 2019

TO:  Administrative Staff, Full-Time Faculty, Part-Time Faculty, PSRP

FROM: Shawn Belling, Chief Information Officer

RE:  Madison College Security Enhancements

Dear Colleagues,

Madison College is committed to securing your valuable information. As part of that commitment, we are adding some safeguards in Workday. We ask for your help in securing your valuable data.

On May 2, 2019, we will implement Multi-Factor Authentication (MFA) for off-campus Workday access. In preparation, please take a few moments to configure MFA for your Workday data today.  We also would like you to know that Trusted Devices for Workday has been enabled. More information on Trusted Devices is in Workday and Matters.

Note: If you are a VDI user and have previously registered a device for MFA use, you still need to register your device for Workday MFA use. 

Finally, we encourage you to reset your password after you setup your Multifactor Authentication using the Self Service Password Reset Portal. 

MFA for Workday:

  • Ensures that additional security is in place to guard your data
  • Protects your valuable data from being accessed by others
  • Provides secure access Workday when not on campus
  • Protects you in the event of password theft

Adding Trusted Devices in Workday:

  • Allows you to identify atypical sign-on from new devices
  • Sends you a notification to your work email when new sign-on occurs to Workday

Password Reset:

  • Ensures compliance with the Madison College Password Policy here.
  • Helps ensure your network account is not compromised

We encourage all employees to get a head start and to sign up for Multi-Factor Authentication now.

Instructions:

  • Configure MFA for remote access here
  • Reset your network password here

If you have any setup questions, please reach out to the Staff Help Desk for assistance at 608-246-6666 or by e-mail to HelpDesk@madisoncollege.edu

Please take a few moments now so you are ready when you need Workday later.

Thank you for helping make your data and our College more secure.

Sincerely,

Shawn Belling

Chief Information Officer

Published May 1, 2019.

Retirement celebration to be held May 8

Madison College will host the 2018-2019 Retirement Celebration Wednesday, May 8, from 2-4 p.m., in the Truax Gateway. A program will start at 2:30 p.m.

Published May 1, 2019.

President Daniels sheds light on Truax incident

Dear Madison College community,

I wanted to let you know about a minor fire incident that occurred in our main Truax building this past Saturday evening.

During an event that was taking place in the Redsten gymnasium, a roll of toilet paper was set on fire in the men’s bathroom in the hallway. Public Safety officers responded to the alarm instantly, and contained the fire until the Madison Fire Department arrived and put it out completely. The building was evacuated and no one was harmed. Video evidence of a suspect was handed over to Madison Police and Fire Departments. Although the small fire was contained to a few square feet in only one bathroom stall, due to the nature of the material (toilet paper) there was a lot of smoke and ash. Although you may smell a little bit of smoke if you walk down that particular hallway, ventilation systems have been operating around the clock, and there is no threat to air quality in the building.

I am grateful for all of the staff who responded into late Saturday night and have worked to restore the facilities over the weekend. Although this was a relatively minor incident, I wanted to make sure you had all of the information in case you smelled a little smoke, or heard about the incident and wanted to know the facts.

If you have any further questions, you may contact our Director of Public Safety, John Flannery, at jflannery1@madisoncollege.edu, call the Public Safety line directly at 608.245.2222, or stop by the Public Safety window in the main hall, first floor, Truax.

Thank you.

Sincerely,

Jack Daniels, III, Ph.D.
President

Mark Thomas
Vice President of Administration and Chief Financial Officer

 

 

Published April 29, 2019.

Vice President of Student Affairs announces changes in department

FROM:  Howard Spearman, Ph.D., Vice President of Student Affairs

RE:         Student Affairs Positions Update

In January, Dr. Casper shared several transitions in Student Affairs due to Lori Sebranek’s retirement; however, recently Lori has decided to delay her retirement through June 30, 2020 to further the college’s effort to implement processes and solutions which support the CT3 grant.

Effective Wednesday, May 1st, Lori Sebranek will be transitioning to a new role within the CT3 Project Team reporting to Emily Sanders. Lori will serve as an LTE –Functional Process Design and Implementation Manager. Lori has over 30 years of tenure with Madison College and she has a vast amount of systems based expertise, which we will continue to utilize for CARES Title III work. 

Additionally, the following moves will take place effective May 1:

  • Bill Dougherty will be transitioning from Associate Registrar to Registrar in an interim role through 6/30/20.
  • Laurie Beardsley will be transitioning from Executive Assistant to the Vice President of Student Affairs to Associate Registrar in an interim role through 6/30/20.
  • Beth Eggemeier will be transitioning from Administrative Planner to Executive Assistant to the Vice President of Student Affairs in an interim role through 6/30/20.
  • Strategic Student Solutions will report to the Vice President of Student Affairs.
  • The HUB will report to the Vice President of Student Affairs with a commitment to strong integration with academics via Provost Bakken and Executive Dean Denise Reimer.

 Please join me in welcoming each of them to their new roles.

 

Published April 29, 2019.

Shared Governance town hall recap now available

The town hall meeting, which operated under the theme of "What Does Shared Governance Success Look Like?" covered a variety of topics ranging from accountability to technology and data. For the full recap, follow this link to SharePoint.

Published April 26, 2019.

President Daniels announces data security enhancement to Workday

DATE:            April 24, 2019
TO:                 Administrative Staff, Full-Time Faculty, Part-Time Faculty, PSRP
FROM:           Jack Daniels, III, Ph.D.
RE:                 Madison College Security Enhancements

Madison College is committed to securing your valuable information. On May 2, 2019, we will require Multi-Factor Authentication (MFA) for off-campus Workday access. After implementation, Workday will ask you to trust the devices you use frequently. 

We also ask that you reset your password after setting up Multifactor Authentication using the Self Service Password Reset Portal. 

We encourage all employees to get a head start and to register for Multi-Factor Authentication starting April 24, 2019. 

MFA for Workday helps:

  • Ensure that additional security is in place to guard your data
  • Protect your valuable data from being accessed by others
  • Provide secure access Workday when not on campus
  • Protect you in the event of password theft

Adding a Trusted Device in Workday:

  • Allows you to identify atypical sign-on from new devices
  • Sends you a notification to your work email when new sign-on occur to Workday

Password Reset:

  • Ensure compliance with the Madison College Password Policy here.
  • Ensure your network account is not compromised.
  • After May 2, 2019, you may be required to change your password.

Instructions:

  • Configure MFA for remote access here
  • Reset your network password here
  • MFA setup FAQ here

If you have any setup questions, please reach out to the Staff Help Desk for assistance at 608-246-6666 or by e-mail to HelpDesk@madisoncollege.edu

Please take a few moments now, so you are ready when you need Workday later.

Thank you for helping make your data and our College more secure.

 

 

Published April 24, 2019. Updated April 29, 2019.

Dr. Daniels announces personnel changes in Human Resources

DATE:              April 15, 2019

TO:                  Administrative Staff, Full-Time Faculty, Part-Time Faculty, PSRP

FROM:              Jack Daniels, III, Ph.D.

RE:                   Human Resources Staffing

 

For the last year we have been in an active search for the Vice President of Human Resources (HR).  In March, the Cabinet interviewed five candidates and one candidate was recommended for additional interviews. On April 4, 2019, three separate groups interviewed the candidate. Taking into account the mission and vision of Madison College and desiring to have the best possible leadership in HR, I decided to terminate the search. Upon termination of the search, the following personnel changes in HR are being made:

Rosemary Buschhaus – appointed Associate Vice President of Human Resources with full responsibility for Human Resources operations. Rose will be a member of Cabinet and will report directly to me. Rose’s appointment will be effective May 1, 2019. 

Kate Jochimsen - appointed Employee Relations Manager with full responsibility for the HR Business Partners and employee relations. Kate’s appointment will be effective May 1, 2019.

Judy Castro-Romaker – Judy has been working in HR since January, interning in several areas. Effective July 1, Judy will transition to HR in Talent Acquisition under the direction of Lou Ann Lunda.

Currently, Human Resources is hiring two Business Partners. I expect these positions to be filled during the summer, 2019.

Luciana Reichel, who has been working partially in my office in addition to continuing her primary job as the WorkSmart Administrative Coordinator at Madison College, under the guidance of Gretchen Rixie, will transition to my office 100% effective July 1, 2019. 

Stabilizing an important and key division in our college was central in my thinking as I made these changes. Engagement by and with HR is vital to the success of Madison College and I am confident that these changes will enhance communication and services provided by Human Resources. Additionally, adding Luciana will provide a needed resource in my office as well as additional support to the offices of the vice presidents. 

Please join me in recognizing and supporting these individuals in their new roles.

Published April 15, 2019.

Workday security feature available after April 30

Workday will soon deliver the new Trusted Devices functionality. The feature allows Workday users to easily identify atypical sign-on behavior from unknown browsers and devices. This will help protect users’ personal information from hackers.              

After Tuesday, April 30, when signing into Workday, all users can complete a new step that allows Workday to remember trusted devices. Users will receive an email notification of sign ons from untrusted devices and browsers. 

The Trusted Devices feature benefits users by providing an extra layer of security, helping to ensure proper account access. This does not change the Single Sign On or the Multi-Factor authentication sign in method, whether a device is trusted or not.

If Workday is used from the same computer every day, users will only have to click “remember this device” once. Once clicked, the trust is valid for 180 days on a rolling basis, based on successful user sign on. If a user does not sign on from a trusted device in 180 days, that device’s trust will expire and the user will need to click “remember this device” during the next sign in. If a user needs “incognito” or “private” windows, the user will be asked to trust the device more often.

If a user discovers unrecognizable account activity, the Madison College Help Desk must be contacted at 604.246.6666 to re-secure the account. 

 

Published April 15, 2019. Updated April 22, 2019.

Shared Governance Town Hall set for April 18

All are welcome to attend a Shared Governance Town Hall on Thursday, April 18, from 3-4:30 p.m. in Room D1630A. The purpose of the town hall is to gather feedback under the theme "What Does Shared Governance Success Look Like?" There will be small group conversations with two focus questions.

The event will be live-streamed and responses can be emailed to sharedgovernance@madisoncollege.edu.

 

 

Published April 12, 2019.

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