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Open Enrollment begins Nov. 1

Open Enrollment for health insurance, dental insurance, vision insurance and flexible spending accounts (FSA) is Nov. 1-15. During the last week of October, eligible employees will receive a printed enrollment packet at their home address.

All eligible employees must log into Workday during Open Enrollment on Nov. 1-15 to either elect or waive coverage. On Wednesday, Nov. 1, eligible employees will receive a Workday Inbox item titled “Open Enrollment Change.”

Full-time employees are eligible for:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Flexible spending accounts (medical and dependent care) 

Part-time PSRP are eligible for:

  • Vision insurance
  • Dependent care flexible spending account

On the Insurance Benefits web page, you will find links to:

  • Videos explaining this year’s changes
  • Rate sheet for 2018
  • Network and provider options in each plan

How to enroll, waive coverage, or switch plans:

  • Eligible employees must log into Workday between Nov. 1-15, 2017
  • Complete the “Open Enrollment Change” task in Workday
  • No printing required 

When will the rates and coverage change?

  • Our new plan year runs from Jan. 1 to Dec. 31, 2018
  • Payroll deductions for health insurance will change in December 2017 (one month in advance)

Questions about Workday access?

Contact the Help Desk at 608-246-6666.

Questions about benefit plans?

Contact HR at 608-246-6900.

Published October 6, 2017. Updated October 18, 2017.

View the Sept. 27 Assembly Recap

The College Assembly gathered Wednesday, Sept. 27.

Co-chair Keith Cornille announced that the role of the co-chair is changing. The co-chairs will run the meetings and will utilize IBPS facilitation only on topics as needed.

Lori Sebranek, registrar, presented an Educational Spotlight on enrollment status for the college. Madison College’s current applicant to enrolled rate is approximately 55 percent. As of Sept. 11, 2017-18 enrollment for degree credit FTE was 4,408 with a target of 8,800.

New enrollment initiatives for Spring ‘18 include:

  • Targeted enrollment windows by cumulative credits
  • Enhance messaging to build awareness; potential pilot of our Blackboard Connect texting Solution
  • Enhanced Advising/Registration - registration lab in person experience
  • Outreach/engagement plan for pre-petition buckets
  • Faculty engagement and training plan – tie in to Focus on Focus
  • Online A/R for second semester students (A&S/BAA)
  • Percent complete messaging/timeline
  • How to register – published material
  • Financial messaging
  • Admin/Staff awareness enrollment messaging/update 

Action Items

The Employee Relations and Professional Development Council presented changes to the Outsourcing Policy and Layoff Policy for first readings. These policies apply to PSRP and administrative employees. 

Questions were raised about previous language indicating no employee would be terminated in the event of outsourcing. Jeff Reeves, co-chair of the ERPD Council, stated that the college is not able to guarantee that. Members of the Assembly also questioned the use of the word “reasonable” to describe efforts to find a suitable vacant position rather than laying off and employee.

Similar questions were raised about use of “reasonable” in the Layoff Policy. Reeves pointed out that layoffs are ultimately decided by the college president. Laura Osinski, College Assembly co-chair, requested complete Interest Analysis Sheets for both proposed policies. Second reading for these policies will occur at the next Assembly meeting.

Members of the Academic Council presented the Course Feedback Policy for second reading. The revised version included specifying “anonymous” feedback and use of the word “term” rather than “semester”. Discussion involved how the feedback will be carried out for short-term courses and all agreed instructors will decide what is appropriate in those cases. The Assembly thumbed the policy 

The Finance Council presented the Annual Budget Calendar and the following issue statement: How can we improve the education/input/participation of all stakeholders in the annual budget process? This was a first reading for the statement.

Student Senate report

Student Senate President Tina Marshalek informed the Assembly of recent Senate activities. The Student Hunger Survey is underway and continues until Oct. 9. So far 700 individuals have responded. In response to misinformation and fear related to the President Trump’s action regarding the Deferred Action for Childhood Arrivals (DACA), the Senate sponsored a livestream presentation. The Cabinet will meet with the Senate to learn more about recent activities.

Next meeting

The College Assembly will meet again Wednesday, Oct. 11 from 2:30-4:30 p.m. in room C2402. Planned agenda items include: Updates on South Campus Initiative, Budget and Facilities 3 Year Plan, as well as second readings for the Layoff and Outsourcing Policies.

Published October 6, 2017.

Caradine named Interim Manager of Student Recruitment Office

Effective September 25, Torvic Caradine has been named Interim Manager for the Student Recruitment Office.

Torvic has been with Madison College as a Recruitment Coordinator and admission advisor since 2012. He has a solid, cross-functional background in human resources and labor relations, coupled with extensive knowledge in project management and program implementation. These skills along with his extensive knowledge of Madison College and the district make him a great fit. He has also created a working relationship with academic advisors and high school counselors to provide support for students looking for post-secondary education options. We appreciate your patience and coordination to put students (and prospective students) first as we evaluate the direction of the Student Recruitment Office.

If you have questions, please contact Lucía Nuñez or by calling 246-6183.

Published September 29, 2017. Updated October 2, 2017.

Professional development funding available for WTCS faculty and staff

The University of Wisconsin-Milwaukee Center for International Education invites faculty and lecturers from the Wisconsin Technical College System to apply for funding towards professional development activities supporting internationalization of the curriculum, taking place in Fall 2017, Spring 2018, and Summer 2018. Funding for these activities is provided by UWM’s US Department of Education Title VI National Resource Centers grant. Awards will be a maximum of $2,000 with the average award amount closer to $1,000.

APPLICATION DEADLINE EXTENDED: Tuesday, October 10.

Funds may be used for costs associated with faculty and lecturer activities including the following:

  • Participation in conferences, workshops, and other professional development events that will lead to the creation of new courses or revision of existing courses with international content;
  • Travel for study abroad course development;
  • Sponsorship of guest lecturers, webinars, program evaluators, etc. that contributes to the internationalization of the curriculum on your campus;
  • Development of shareable resources that support campus internationalization.

We are also interested in supporting the creation of courses that align with the Global Studies BA degree program at UWM (www.global.uwm.edu), to build potential pathways for transfer students. For example, technical colleges faculty have developed courses in Sociology and Economics that transfer to UWM as the equivalent of Global Studies 101 People and Politics and Global Studies 201 Economics and the Environment.

Allowable expenses include travel, lodging, meals, conference or workshop fees, and supplies such as books, audiovisual resources, etc. All travel must comply with State and Federal regulations. The US Department of Education requires that international travel must comply with the Fly America Act and must be preapproved at least 30 days in advance by the NRC program officer. Expenses that cannot be prepaid will be reimbursed through the UWM reimbursement process. Please email Larry Borchardt if you have any questions about these requirements.

Application Instructions

Download application

Please submit a single PDF document containing all the required materials to the NRC Professional Development Project Review Committee via Jeremy Booth, Center for International Education.

  • Subject Line: NRC Professional Development Award
  • The PDF document should be titled as follows: yourlastname.yourfirstname.pda1718.pdf

Published September 29, 2017. Updated October 2, 2017.

View the Sept. 13 Assembly Recap

The College Assembly gathered Wednesday, Sept. 13.

Jeff Reeves, vice president for Human Resources, presented educational spotlights on the Transfer and Promotion Policy and the Recruitment and General Hiring Policy. He explained some recent changes to the policies that will reduce delays in the hiring process and will provide equal opportunity for current part-time and full-time employees to apply at the same time as external candidates. 

Reeves stated this was for information only. Some members of the Assembly questioned the procedure of presenting the policies as final before the Assembly had a chance to thumb them. 

Tina Marshalek, Student Senate president, gave an update on Senate activities. This year the Senate will focus on a full rental textbook program, improving academic and retention advising, student hunger and homelessness. The executive council is working on an issue statement. 

She noted Textbook Affordability Awareness Week will take place Oct. 16-20.

Course Feedback Policy

Members of the Academic Council presented a Course Feedback policy for first reading. Chris Page stressed that the purpose of the feedback was not for faculty evaluation, but for course evaluation and improvement. The policy also provides for a repository of resources for faculty. Student Senate also identified this as a priority issue. While Madison College is required to request student feedback by our accrediting agency, the Higher Learning Commission, that is not the main reason we do so.  The main reasons to gather and reflect on student feedback are to honor our students’ interests in being active collaborators in course effectiveness and to respect faculty desire to improve our core purpose – teaching and helping students learn.

The Council will have further discussion and make modifications according to suggestions from this loop out so the policy can be presented for thumbing at the next Assembly meeting. 

Campus Climate Issue Statement

Nicole Soulier, Diversity and Community Relations Council co-chair, presented a new campus climate issue statement for second reading. She explained that the statement had to be narrowed as a beginning to the process and the council can only measure using data collected by the college in the Student Satisfaction Inventory. 

The issue statement was thumbed as follows: How will Madison College assess Campus Climate and respond to any inequities in assessment findings across racial/ethnic groups of students?

Each council gave an update on topics they are addressing this year.

Kevin Foley reported that Student Affairs Council is going to focus on:

  1. Textbook affordability
  2. A tuition payment plan
  3. How Madison College purposefully guides students through their academic careers
  4. How Madison College supports students who don’t have English as their first language 

The Facilities and Investment Council spent the summer touring all college facilities and is busy collecting information and input for the development of the Facilities Master Plan (FMP) which should be presented in late spring 2018. They will continue loop-ins with college stakeholders including students and will be working with consultants on FMP drafts and options. 

The ERPD Council will focus on employee career pathways.

The Diversity and Community Relations Council will continue their work on campus climate, how the college can hire more diverse staff members and academic achievement for all students.

The Academic Council will take up some operational issues next if course assessment is thumbed, then Workload. We may have a sub group work w/Student Affairs Council to discuss the prerequisite course issue of what to do when students fail the first in a sequential course series such as English 1 and English 2. The council will also address issues with course syllabi and Blackboard. 

The Finance Council has four issues they are considering:

  1. Policy on use of contingency funds
  2. How often academic, student services and administrative units should be assessed to determine if funding spent is achieving goals of the unit and the college
  3. How to improve education, input and participation of stakeholders in the annual budget process
  4. What impacts to consider when determining the target personnel cost percentage of the operating budget, while allowing for consideration of innovation, new programs and the impact of fixed costs

The Institutional Effectiveness Council is working on a policy for assessing major college initiatives, and is in the process of looping that out. 

The Information Technology Council will address a policy and standards for software management throughout the college and an information security policy. 

The College Assembly will meet again on Wednesday, Sept. 27 from 2:30 – 4:30 in room C2402. Planned agenda items include an Educational Spotlight on recruitment/retention and possible thumbing of the Course Feedback Issue and first read of several ERPD policies. 

Published September 22, 2017. Updated September 27, 2017.

Chef Kim to kick off Chef Series

Award-winning Chef Bill Kim will kick off the Fall 2017 Chef Series in the Truax Demonstration Kitchen Thursday, Oct. 19, from 6-8 p.m. Attendance is free for students and $25 for non-students. Register on the Chef Series Eventbrite page.

Kim is a pioneer in the movement of fine dining casual concepts. In 2008, he opened Urbanbelly, a bustling, communal-seating restaurant featuring creative and soul-satisfying noodle, dumpling and rice dishes. Kim opened BellyQ, a modern Asian barbecue concept on Chicago’s Randolph Street, in August of 2012.

After five successful years of operating Urbanbelly, Kim expanded the menu and relocated the restaurant to reside alongside BellyQ in the West Loop. A second Urbanbelly opened in Chicago’s Wicker Park neighborhood in early 2016.

Kim's first cookbook, "Korean BBQ: How to Master Your Grill in 7 Sauces" will be released in April of 2018 by Ten Speed Press.

Published September 20, 2017. Updated October 20, 2017.

Website redesign shows positive results

The Madison College website is our most important recruiting tool for new students, as well as being the single source of information for continuing students. Its value is immeasurable. Keeping this tool accurate, up-to-date and relevant is an ongoing, many-person job.

The website was completely overhauled in 2016 so that we could continue to attract students, provide the information they need and help them locate and register for classes.

The intentions of the redesign:

  • Establish a clean and modern look
  • Vet writing for search engine optimization (SEO)
  • Reduce information source to one rather than duplicating in multiple places
  • Bring page count down from 12,000 to around 850
  • Allow target audience to find the information needed more quickly and with fewer clicks

Since the new site launched in Aug. 2016:

  • Page views have increased 78 percent on non-program pages and 24 percent on program pages
  • Visit Us page views have gone up 194 percent

These dramatic increases tell us that we not only made the right moves with the redesign, but that all areas of the college are seeing the benefits.

The Web Strategy Group (WSG) is the governing body for madisoncollege.edu. As the site continues to evolve, the work of WSG has gone from redesign to crafting and upholding the standards and polices that keep the website healthy and secure. (Watch for an upcoming Matters article) The group has grown to 12 members representing technology services, learner success, learner development and marketing. Each area has a stake in the website and brings forth their interests as we develop standards and policies that will guide new web features and content.

The WSG will continue to reach out to the college community to inform you of website changes and updates, as well as the standards and policies as they are finalized.

If you have specific questions or concerns, please email Web Strategy Group or contact one of the WSG members listed below.

Tim Casper
Mark Lausch
Donna Marconnet
Nicole Miller
Reggie Mosher
Mir Qader
Vicki Saffran
Kelly Schulte
Geraldo VilaCruz
Teresa Werhane
Monica Ziebell
Stephanie Beirne Leuer

Published September 18, 2017. Updated September 20, 2017.

Needed: Team members with miles of heart

Greetings, faculty, staff and administrators:

As fall approaches, many of us are looking forward to the change of season and what it brings: autumn colors, pumpkin-flavored everything and the year-end holidays. This year, when you reflect on the good things in life, I hope you feel gratitude and happiness.

It’s in this spirit that I ask you to join us in helping our students, community and colleagues by joining the Madison College Combined Charitable Campaign Strategy Team. We need people with miles of heart to go the distance in raising funds for this year’s campaign.

Strategy team member responsibilities include:

  • Attending roughly five one-hour meetings between late September and December
  • Spreading the message about campaign efforts
  • Volunteering at fundraising events
  • Sharing your ideas
  • Recruiting colleagues to participate
  • Acting as an ambassador for the campaign

This year’s campaign includes several exciting changes. We’re happy to share that the Madison College Foundation is now a campaign designee. This means that employees can now donate to specific scholarships such as Scholars of Promise, your own department’s fund, or simply allow the Foundation to allocate your gift for you.

As nearly 80 percent of last year’s donations went to two of the previous five umbrella organizations, the recipient list has evolved to include:

  • NEW! Madison College Foundation
  • Community Health Charities
  • United Way of Dane County
  • NEW! United Way of (your home) County
  • NEW! Write in the name of a charity to which you’ve previously given. (A list will be provided on madisoncollege.edu/ccc.)

The campaign will kick off in October with our “Cutest Pet Contest.” In November, we’ll host the “Give Thanks” event, which includes raffles, root beer floats and giveaways. And watch for our online auction in December. Last year’s auction hosted more than 80 items and raised nearly $3,000.

Lend your talents to the Combined Charitable Campaign Strategy Team and help pave a path toward raising both funds and increasing community engagement. As our campaign tagline states, “Give a Little, Help a Lot.” Please contact me to learn more.

Regards,

Chelsey Bowers

Senior Marketing & Operations Liaison

& Combined Charitable Campaign Chair

Communications and Strategic Marketing

608-246-6717

Published September 18, 2017. Updated September 20, 2017.

Dr. Daniels summarizes District Board meeting

Madison College faculty and staff,

The following business was conducted during the Sept. 6, 2017, meeting of the Madison College District Board. Visit the District Board Agendas and Minutes page to access the complete meeting agenda and supporting documents.

Ten-Year Facilities Master Plan and Three-Year Facility Plan

A College work team that includes college leadership, the Facilities Planning and Investment Council (FPIC), Deans, faculty, and students has begun the process of updating the college’s Ten-Year Facilities Master Plan. The plan was last updated in 2009. With the assistance of Plunkett Raysich Architects, the workgroup will assess current facilities, including regional campuses, to determine how the college can best meet upcoming and future needs of students. A final plan will be submitted to the Board for approval in 2018. More information about the Facilities Master Plan is available at on the Madison College website.

In addition to reviewing the progress of ten-year plan, the Board approved the college’s Three-Year Facilities Plan. This plan will be submitted to the Wisconsin Technical College System Board for final approval.

South Campus Initiative

The Board approved both the purchase of the Employee Trust Fund building and property at 801 West Badger Road in Madison, and the construction of a new South Campus at that location. The location is close to public transportation, includes space for future expansion, and provides adequate parking. The building currently on the property was constructed in 1957 and would require extensive rehabilitation. Demolishing the existing building and constructing a new South Campus will better meet academic and student services needs.

Consent Agenda – All Items Approved

  • General fund financial report as of July 31, 2017
  • Request for proposals/request for bids/sole sources
  • Supplier payments greater than or equal to $2,500, and schedule of checks issued for the period July 16, 2016, through Aug.15, 2017.
  • Employment of personnel
  • Resignations and Separations
  • Retirements

Jack E. Daniels, Ph.D
President

Published September 15, 2017. Updated September 20, 2017.

Steven Goldberg named Gift Development Specialist

Effective August 4, Steve Goldberg joined Madison College as a Gift Development Specialist for the South Madison Initiative.  Steve will serve as the project manager in assisting the college in developing a campaign for securing additional gifts and donations for the redevelopment of the South Madison Campus.

Steve retired from CUNA Mutual Group in 2016 after 48 years of serving the Madison-based credit union insurance company in various positions, most recently as Executive Director of the CUNA Mutual Foundations, where he led the company’s local philanthropy and community relations.

Steve has been heavily involved in serving the Madison community through his work on the United Way of Dane County Board of Directors and Vision Council, Family Service of Madison Board of Directors, Urban League of Greater Madison Capital Campaign Team, Madison Consumer Credit Counseling Service, Rotary Club of Madison Board of Directors, and the Wisconsin Philanthropy Network Board of Directors.

He has received many awards for his work, most recently the Extraordinary Leadership Award by the Madison Black Chamber of Commerce, the Pillar of Community Award by the Boys & Girls Club of Dane County, and the Whitney Young Award by the Urban League of Greater Madison.

Contact Steve Goldberg or call 243-4084.

Please join me in welcoming Steve to Madison College.

 

Keith Cornille

Executive Vice President/CSSO

Student Development & Success

Published September 13, 2017.

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