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Dec. 13, 2017, College Assembly Recap

The College Assembly met Dec. 13.

President’s Check In

Dr. Daniels updated Assembly members on changes to the Interest Based Problem Solving office within the college. The tool is being used throughout to develop successful initiatives and projects. As of Feb. 1, IBPS will move to Human Resources under the new Director of Training. CETL will continue to administer training and development for faculty and HR will administer programs for other employees. The college expects to have a plan, process and practice for employee development by the end of spring term 2018.

Dr. Daniels also explained the purpose of his recent PSRP Forum and announced he intends to provide these opportunities for discussion twice a year to promote a collaborative and respectful environment.

Members of the Assembly asked questions ranging from plans for the Downtown Campus property and new South Campus to how managers will participate in employee development.

Educational Spotlight

Jeff Reeves, vice president of Human Resources, explained changes to the Nepotism Policy prohibiting employees from working directly for or supervising a family member or significant other.

Student Senate Update

Tina Marshalek, Student Senate president, reported that the Senate met with representatives of Imagine Madison, a public listening campaign to gather opinions of Madisonians for future city planning. Steven Ansorge, Student Senate representative, attended the Wisconsin Student Government Conference focusing on paid student internships, transfer credits and increased funding for need-based financial aid.

Action Items

Due to the need for approval before inclusion in the new Employee Handbook, The Employee Relations and Professional Development Council presented four policies for thumbing.

The Performance Improvement Plan and Progressive Discipline Policies were presented for first reading and second reading. Information in these two policies was previously contained in one policy. Questions were raised about the differences between the two policies. Kristen Gebhardt, Assistant Vice President for Human Resources, explained that the focus of the Performance Improvement Policy is employee performance improvement and development, not employee discipline. After discussion and second reading, the Assembly thumbed the policy.

Changes to the Progressive Discipline Policy were made to improve readability and add clarity. The policy contains an operational process including fair notice and treatment, options available to supervisors, relevant factors and proposed outcomes. After some suggested word changes and clarifications, the policy was thumbed.

The Grievance Policy was presented for second reading. After questions, discussion and suggested word changes, the Assembly thumbed the policy sending it on with the other policies to Dr. Daniels for approval.

The Policy Dispute Resolution Policy was presented for second reading. This applies to situations when a college policy is not properly used or applied. Due to disagreement among Assembly members and members of the ERPD, the policy was declared at an impasse resulting in more than one version being submitted to Dr. Daniels for his approval.

Co-chair’s Report

Keith Cornille, Assembly co-chair, asked councils to provide representatives to talk with employees during the pre-convocation coffee hour about activities of the councils and Assembly.

The Assembly will next meet on Wednesday, Jan. 10, from 2:30 to 4:30 p.m. in room C2455.

Proposed agenda items for this meeting include the second reading of the Workload policy, as well as Educational Spotlights on College Purchasing and the Innovation Process.

Published December 18, 2017. Updated December 20, 2017.

Dr. Daniels offers open office hours for January

Faculty and staff can meet with President Daniels during open office hours each month this fall and winter. All topics related to Madison College business will be open for discussion. The next scheduled date is Tuesday, Jan. 2, from 1 to 2:30 p.m. 

Published December 18, 2017.

Combined Charitable Campaign ends Dec. 21

The Combined Charitable Campaign will run through Thursday, Dec. 21. Pledges can be made online or via paper pledge form and sent to Chelsey Bowers. Checks for the Foundation should be made out to Madison College Foundation. Checks for all other donations can be made out to Madison College ECC (Employee Combined Campaign). If giving to multiple charities—please write two checks if necessary.

Note: This year’s pledge form has a write-in area. If you wish to give to an organization not listed on the pledge form—simply write it in.

For general questions about the Combined Charitable Campaign, please contact CCC Chair Chelsey Bowers. For questions related to the Madison College Foundation, please contact Jenny Mulligan.

Published December 15, 2017. Updated December 22, 2017.

Combined Charitable Campaign online auction closes today

The Combined Charitable Campaign online auction ends today, Friday, Dec. 15, at 4 p.m.

  • Not only can you bid on many great items, but your donations will go toward a matching grant opportunity.
  • New items have been added throughout the auction. Bidders should check back often.
  • It’s not too late to donate! Those who wish to contribute an item should contact Chelsey Bowers.

The Combined Charitable Campaign will run through Thursday, Dec. 21. Pledges can be made online or via paper pledge form and sent to Chelsey Bowers. Checks for the Foundation should be made out to Madison College Foundation. Checks for all other donations can be made out to Madison College ECC (Employee Combined Campaign). If giving to multiple charities—please write two checks if necessary.

Note: This year’s pledge form has a write-in area. If you wish to give to an organization not listed on the pledge form—simply write it in.

For general questions about the Combined Charitable Campaign, please contact CCC Chair Chelsey Bowers. For questions related to the Madison College Foundation, please contact Jenny Mulligan.

 

Published December 15, 2017. Updated December 18, 2017.

Survey seeks input on employee work space needs

The Facilities Master Plan team would like to understand your needs to create future spaces that allow employees to be efficient, effective and a valuable part of Madison College. In order to develop the best plan possible, they would like employee input via an online survey. The survey will be open until Tuesday, Jan. 2.

At the August convocation, the Facilities Planning and Investment Council (FPIC) and Plunkett Raysich Architects presented the mission and timeline for writing a new 10-year facilities master plan. This plan is being developed to meet the needs of students, faculty, staff and the community. The FPIC seeks to ensure college facilities are safe, accessible and sustainable spaces for today and into the future.

Visit the FPIC website to learn more about the facilities master plan process and timeline.

 

Published December 13, 2017. Updated December 19, 2017.

President Daniels approves Emeritus Policy

Dr. Daniels has approved the Emeritus Policy originated by the Academic Council and approved by the College Assembly.

This policy establishes a process that affords retired faculty the opportunity to leverage the college brand and former title in writing, speaking, teaching and other academic-related pursuits. A web page has been established with additional information on eligibility, the process and online application.

Emeritus Status

  • Faculty granted emeritus status may use the title "Faculty Emeritus, Madison College" in writing, speaking, teaching and other academic-related pursuits.

Emeritus faculty are eligible for the opportunities available to all Madison College retirees, including the option to retain a college email address, participate in public Madison College ceremonies and academic functions, serve as an ambassador for the college at events within the college or at-large in the community, and stay abreast of college news and information through Matters.

 

Published December 11, 2017.

IBPS support assigned to Human Resources

Greetings colleagues,

Among the many efforts we have made in recent years to improve our service to students and one another is the practice of Interest-Based Problem Solving (IBPS) in our decision-making processes. As many of you may recall, we began the practice of IBPS in 2013.

In 2014, we created an Office of IBPS to introduce faculty, staff, and administrators to the concepts and practice of IBPS. Since that time, there have been a number of accomplishments regarding IBPS and its use at the College.

  • IBPS Training - By September 2016, 339 faculty, 235 staff, and 106 administrators had participated in an IBPS training session. These training participants were from across the College. Individuals continue to participate in training sessions that grew to meet the changing needs of the College community. 
  • IBPS FacilitatorsTo assist the College community with the practice of IBPS, a cadre of facilitators was developed. The facilitators are colleagues that have in-depth training in the practice of IBPS and facilitate work groups in various areas of the College. 
  • IBPS Facilitated Projects From 2014-15 through 2016-17, 83 projects were facilitated by IBPS facilitators. These projects do not include the facilitation of Shared Governance councils, of which facilitators provided services to numerous meetings of the councils.

With this foundation we have created, I wanted to provide you an update regarding how we will continue to support IBPS as we begin our fifth year of its practice.

To institutionalize IBPS at the College, we will transition the support for IBPS to Human Resources. Unchanged in this transition is our commitment to using IBPS as the framework for how we conduct our work and decision-making in formal Shared Governance activities and the day-to-day practice of shared governance.

This transition itself is part of a broader effort to strengthen training and development for all members of the College community; providing employees the support to advance their excellence and prepare for possible career changes at the College. Incorporating IBPS training and facilitation into HR will strengthen the integration of this practice with how we conduct our work.

With this transition, Jeremy Kautza will serve as the Professional Training and Development Coordinator. In this role, he will work with the incoming Director of Training in Human Resources. They will lead our commitment to providing training sessions for new and existing employees regarding IBPS as well as other subjects.

Our IBPS facilitators will continue to play a vital role within the College collaborating with Human Resources to create and deliver IBPS training sessions that mature with our practice of IBPS. Units or workgroups of the College in need of IBPS facilitation services may contact Human Resources to have a trained IBPS facilitator identified to work with them.

I want to thank Jeremy Kautza, the interim director of the Office of IBPS for the past 24 months. Under his leadership, many of the accomplishments regarding our maturation with the practice of IBPS were achieved. I also want to extend thanks to Jill List for her critical work in organizing many of our IBPS initiatives and engagements. Jeremy and Jill will be assuming new responsibilities in Human Resources beginning February 1, 2018.

As the semester comes to a conclusion and graduation approaches, I want to thank you for all you have done to support our students this fall.

Sincerely,

Jack E. Daniels III, Ph.D
President

Published December 11, 2017.

Nov. 22 College Assembly recap available

The College Assembly met on Wednesday, Nov. 22.

Educational Spotlights

Nicole Soulier, Credit for Prior Learning coordinator, explained the various ways students can earn Madison College credits and recent changes that have taken place in CPL.

Students can earn credit for:

  • Experiential learning
  • World language retro credit
  • National exams
  • High school advanced standing
  • Military credit
  • College transfer credit
  • Challenge exams
  • High school degree progress

Changes were made in response to inconsistent documentation, inconsistent student experience and credit awarded for experience, not demonstration of learning.

Madison College has established online courses covering eight topics for students seeking CPL.

John Stephany gave a presentation on progress and activities related to the Facilities Master Plan for the college. The Facilities Planning and Investment Council is developing the plan for all buildings and grounds to avoid duplication of effort, to be proactive and strategic. They are looking ahead 10 years and imagining what the college will look like.

FPIC is working with Plunket Raysich Architects and gathering comments from staff, administrators, faculty, students and external stakeholders.

College Assembly Co-Chair Keith Cornille gave an enrollment update. The new deadline for continuing student registration resulted in a 37.5 percent increase in registered continuing students over last year at this time. As of the meeting, 8,000 full time equivalent students were enrolled for spring semester, 675 more FTE than at this time last year.

As for new students, 138 more are enrolled for spring semester this year. Cornille said this is 84 percent of the goal and ahead of previous years.

The college has a number of marketing and outreach campaigns planned for December aimed at getting more students to register.

Student Senate Report

Tina Marshalek, Student Senate president, reported the Senate heard a presentation about emergency funding for students. The Senate presented the results of the Student Hunger Survey to the Cabinet. In addition, the Senate will distribute finals survival kits and is starting to plan for spring semester activities.

Action Items

The Employee Relations and Professional Development Council presented the Investigations Policy for second reading. After some questions about the purpose statement, the policy was thumbed under the condition that concerns about wording of the purpose statement would be addressed as soon as possible.

The policy states: A disciplinary investigation may be initiated by the college against any employee on receipt of a credible complaint and/or if the college has a reasonable basis to believe an employee has engaged in conduct in violation of a work rule. Administration will implement and assure documentation of a fair, impartial process that includes a thorough investigation.

The Institutional Effectiveness Council presented the Assessment of Broad Strategic Plans for a second reading. This version of the policy includes examples of such plans. The policy states that each broad college strategic plan should include a section on how to assess it. It also requires results to be shared with the college community. The Assembly thumbed the policy as presented.

Discussion Items

Kelly McFee, Information Technology Council co-chair, shared a loop out of an Academic Software Policy with the following issue statement: How can we effectively manage academic software assets to meet the needs of students, faculty and staff?

The Council has learned:

  • Timing is a key issue/pain point in the selection of software
  • Multiple versions of the same product are used
  • Timing of purchases should allow for actions needed to deploy
  • Proper licensing must be acquired
  • An exception process to handle unique needs, security, compliance and emergency instances is needed

Facilitator Jeremy Kautza reminded the Assembly members to indicate agreement with College Assembly Ground Rules.

The Assembly will meet on Wednesday, Dec. 13, from 2:30 to 4:30 p.m. in Room D1630C.

Agenda items will include updates on the budget and South Campus/DTEC projects. Other educational spotlights include: innovation process, faculty pay periods and nepotism.

Published December 11, 2017. Updated December 20, 2017.

Foundation announces Giving Tuesday a success

Madison College and the Madison College Foundation hosted a Giving Tuesday social media event Tuesday, Nov. 28, to raise money toward the South Campus Match.

Donation totals for the South Campus Match:

  • Total Giving Tuesday contributions for South Campus Match fund: $40,740
  • Total contributions to date for the South Campus Match: $48,027
  • Total contributions to date plus the Great Lakes Match: $96,054

The Combined Charitable Campaign will run through the end of December. Pledges can be made online or via paper pledge form and sent to Chelsey Bowers.

Please note: River Food Pantry (#1232) is listed online—but was mistakenly missed on the list of charities. If you are completing a paper form, simply write this organization in to support it.

For general questions about the Combined Charitable Campaign, please contact CCC Chair Chelsey Bowers. For questions related to the Madison College Foundation, please contact Jenny Mulligan.

Published November 29, 2017. Updated December 6, 2017.

Truax Campus holiday celebration announced

The President’s Holiday Gathering will be held Thursday, Dec. 21, from 1-3 p.m. in Room D1630B/C. 

Light refreshments and cookies will be provided.

Published November 29, 2017.

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