Student Transcripts Requests Process

On Tuesday, September 29, Madison Area Technical College will begin using an online processing system for official student transcripts requests.

Madison Area Technical College has partnered with Credentials Inc. to provide a fast and secure online transcript ordering service available 24/7.

Pricing Schedule (payable by credit or debit card):
-Regular Request (Official) Deliver to Recipient--$6 Per Transcript
-Regular Request (Official) Pick Up--$6 Per Transcript
-On Demand Request (Official) Pick Up--$15 Per Transcript
-Domestic Federal Express to main 48 states--$16 Per Recipient
-Domestic Federal Express to Alaska or Hawaii--$19 Per Recipient
-International Federal Express--$35 Per Recipient

Additional Charges:
-Handling Charge for Internet Orders--No Charge  
-Additional Surcharge for Operator-Entered Orders--$5.00  Per Order

Students will still be able to print free unofficial transcripts by logging into their Inside MATC account.

What's the rationale for this change?
1. It ensures all needed information is provided on the transcript request.
2. It provides immediate confirmation of submission of their request.
3. It provides students with a receipt of their request.
4. It provides timely communication with students regarding:
a. The status of their transcript request.
b. Any additional authorization needed.

Visit AskMadisonCollege and look for “How do I request a transcript?” and “Transcript Requests FAQs.”


Published September 21, 2009.

Access a Shared Calendar

Did you know you can access a shared calendar through Outlook Web Access? 

If you're using Internet Explorer 6 or later and have been granted access to a shared calendar, you can use the web-based email client to access the calendar.

Just click on "View a Shared Calendar" in the Outlook Web Access link to learn how to do this.

Call the Help Desk at (608) 246-6666.

Published September 21, 2009.

CETL News: September 21, 2009

Learn about upcoming programs, new resources and special events in this week’s CETL News Blast. (PDF: 84.1 KB).

Call CETL at (608) 246-6646.


Published September 21, 2009.

Unified Messaging

Technology Services is pleased to announce that a great new communications tool is coming to all MATC employees—including part-time faculty. This tool will replace the current Audix voicemail system and will also deliver significant new functionality to help you be more flexible in the way you do your job. This new technology is called unified messaging.

Unified messaging lets you access communication services in the way that best meets your needs. Here’s how it works: 

When a call comes in that you don’t answer, it will be saved as a message in your Outlook mailbox. You then have the ability to listen to that voicemail either through a phone or by selecting the audio file attachment within your email. Think about that for a second…that means you don’t have to go to your phone or call into the voicemail system to know you have a voicemail.  Your email becomes a ‘one stop shop.’ We think that this will be especially great for faculty who often give their cell phone number to students as a method of contact. But wait – there’s more!

You’re also able to reverse the operations. This means that you can call into your voicemail system and do any of the functions that you would normally do through Outlook over the phone. Unified messaging will walk you through voice prompts and assist you by:
• Reading your emails and allowing you to send a voice response
• Accessing your contacts and allowing you to contact people directly
• Reviewing your calendar and allowing you to make or cancel appointments

These are just a few examples of the functionality available. If you would like a little bit more information, from the perspective of some current MATC full-time faculty who have seen the system, please take a look at this FAQ document.

When will you be getting this amazing new tool? The answer is soon. We have some more work to do behind the scenes to prepare for the rollout, but the plan is to have everyone on unified messaging yet this fall. Full-time employees at the South and West campuses already have unified messaging. And part-time faculty at these campuses will receive unified messaging in next. Be on the lookout for more updates to follow – this is the first of many communications on the topic.

Please let me know if you have any questions in the meantime.

Becky Rohwer
Project Manager
(608) 246-6145


Published September 21, 2009.

PT Faculty Support and Services

The Office of Part-Time Faculty Support and Services was established in 2008 as a benefit to part-time faculty (2007-09 Collective Bargaining Agreement).

There are three Coordinators of Part-Time Faculty:

Sandy Docter:  (608) 243-4143
Phil Gasper:     (608) 243-4184
Nancy Meyer:   (608) 243-4048

(Left to right: Nancy Meyer, Phil Gasper and Sandy Docter)

The Coordinators assist Associate Deans, Regional Campus Managers and other part-time faculty supervisors by:
• Providing support to Part-Time faculty through a collaborative and collegial teaching observation (classroom, lab, accelerated, hybrid and on-line)
• Facilitating class observation follow-up meetings to review the observation report and to provide orientation, certification, Madison College resource and professional development information
• Developing a communication process and system for Part-Time Faculty to include email communication and an Madison College website link for Part-Time Faculty
• Working with all areas of the College and District to establish and integrate the Office of Part-Time Faculty Support and Services

Contact Sandy, Phil or Nancy at the numbers above.

Published September 18, 2009.

PT Staff Timesheet Reporting

The college is working hard towards implementing a system that will allow part-time staff to report their time online. Watch for notices to be posted soon regarding this exciting "green" project! Updates will be posted in MATC Matters as well as at timesheet collection areas and bulletin boards. As details on training opportunities and implementation dates become known, a direct communication will be sent to your home address as well. 

Watch for further updates...and help us go green!

Contact Amy Krumenauer at (608) 243-4459.


Published September 16, 2009.

CETL News: September 14, 2009

Learn about upcoming programs, new resources and special events in this week’s CETL News Blast (PDF: 86 KB).

Call CETL at (608) 246-6646.


Published September 11, 2009.

Important Network Upgrade Notice

Network infrastructure will be updated this Friday (September 18) in the 3B network closet. 

That means a number of rooms on the third floor and one room on the second floor will be without network services from  2 p.m. to about 9 p.m.

Here are the rooms affected by the upgrade:
259, 331B, 331C, 331D, 331E, 334, 337A, 337B, 338, 339A, 339B, 340, 341, 342, 342A, 342B, 342C, 343, 344, 344A, 345, 345A, 346, 347, 351, 352, 354, 356, 357, 358, 358A, 358B, 359, 360, 361, 362, 363, 364, 365, 365A, 365B, 366, 367, 368, 369, 369A, 369B, 369C, 369D

Call the Help Desk at (608) 246-6666. 

Published September 11, 2009.

Important H1N1 Update

Like most college settings across the country, there are now students at MATC with confirmed cases of the H1N1 virus. MATC is currently coordinating efforts to keep our students and staff informed, safe, and healthy.

We have taken several steps to prevent a wide spread pandemic and are asking both students and staff to do their part in being diligent in their flu prevention efforts, both inside and outside MATC.

We need your help with conveying the following information to your students:
• The College is requesting that students stay home if they are ill.
• The College policy is to encourage all individuals (faculty, staff, and students) to stay home if they believe they are experiencing flu like symptoms (fever, cough, sore throat, headache, muscles aches, etc.)
• All sick individuals should stay out of school and at home for at least 24 hours after the fever is gone without the use of fever-reducing medications. This time frame will likely be at least 3 days from the onset of symptoms, possibly longer. If an individual is ill with other symptoms, they should stay home at least one day to see how the illness develops and until completely well for 24 hours. 

Since the college is asking students to stay home if ill, we ask that you be prepared to accommodate unusual absences in this time of potential pandemic. Students who are absent due to flu-like symptoms or confirmed H1N1 will be responsible for notifying their instructors and obligated to make up all course work.

At this time, health and school officials are not recommending school closures for individual cases of H1N1 flu; however, we want to monitor each campus and rates of illness. Please notify Josh Cotillier, Environmental Health and Safety Manager with the name of any staff or student who reports flu-like symptoms or confirmed H1N1 virus, this is purely for data collection and monitoring purposes as it guides public health officials with surveillance efforts. You can do this via email or calling 246-6291.

Please share the following Prevention Tips to reduce transmission:
• Cover nose and mouth with a tissue when coughing or sneezing. Throw tissue away in trash after using it, and wash hands.
• Wash hands often with soap and water, especially after your cough or sneeze. Hand sanitizers are also effective.
• Avoid touching your eyes, nose, or mouth. Germs spread easily that way.

What MATC Will Continue To Do:
• Consult with and take direction from local and state public health officials.
• Monitor student and staff absence rates.
• Actively promote personal protective measures to prevent the spread of illness.
• We will be vigilant about making sure that soap, water, and paper towels are available on every campus and supplemented by liquid gel sanitizers or hand wipes, as needed. We will continue to clean and sanitize areas known to be heavy germ carriers.

Information changes quickly with this outbreak. We plan to use the MATC website to provide updates and links to the most up-to-date information from the Center for Disease Control and Prevention, Wisconsin Department of Health Services, and the Public Health Departments. There is a direct link to this information on the MATC Homepage.

There is a public health hotline established for current, up-to-date H1N1 information. Call 211 at any time.

Thank you for your patience, cooperation, and support during this time–it is our hope that we can keep everyone safe, informed, and healthy.


Roger Price
Vice President for Infrastructure Services

Joshua Cotillier
Environmental Health and Safety

Anna Marie Hoffmann
MATC Health Educator

Cindi Rutten
Employee Health/Human Resources


Published September 10, 2009.

Unit Planning

It's that time of year again when we document our plans for the future!

Unit planning is an ongoing process, which creates a rolling
three-year plan and ensures that all staff are working toward common college goals. Annually in the fall, units update and document their plan. In the planning process, units assess past performance and plan improvements, create their vision for the future, and create their outcomes and action plan.

Unit planning workshops are available September through November to assist you with the planning process and the online database. Dates and times are available on the unit planning website.

Due dates for unit plan submissions are:
• October 31 for Learner Success
• November 30 for Infrastructure Services and Strategic Advancement

Call Kelly Schulte at (608) 246-6718.


Published September 10, 2009.