Headlines

Content freeze affects Madison College Matters

The Matters website will be on a content freeze during the deployment of a collegewide website update. The Madison College Matters team will not be publishing articles or the email newsletters from Feb. 2-6.

We will accept submissions to Matters but cannot post anything until Wednesday, Feb. 7.

We will do our best to publish any story that arrives by noon on Wednesday, Jan. 31. If you have something that needs to get in Matters, please submit it as soon as possible.

If you have questions about the content freeze, please contact Helpdesk.

Questions for Madison College Matters? Contact the Matters team.

Published January 26, 2018. Updated January 31, 2018.

President Daniels offers open office hours for February

Faculty and staff can meet with President Daniels during open office hours each month this and winter and spring. Stop by and pay Dr. Daniels a visit and discuss any topics related to Madison College business.

 

The next scheduled date is Tuesday, Feb. 6, from 1 to 2:30 p.m. 

Published January 26, 2018.

January 10 Assembly recap available

Update on DTEC and new South Campus: 

An educational spotlight was shared regarding the Downtown and South Campuses. One of the DTEC lessees, Hovde, backed out of the agreement. The other, Drury, agreed to all terms of lease and will take over the entire site redevelopment. The campus will operate through Spring 2019. Transition and communication plans are in the works. College Transfer Art, Animation and Music classes will move to Truax. Ceramics and Art Metals will move to Commercial Ave.

Plans for the new Goodman South Campus continue to move forward. Major required city approvals have been granted. The acquisition will be presented to the Wisconsin Technical College System board in May for final purchase and construction approval. The total project cost is $22.8 million. The college has secured just over $20 million and is raising the remainder. Great Lakes Higher Education Corporation issued a matching grant challenge in 2017. If the college secures $3.5 million by March 31, 2018, Great Lakes will match that amount. These funds will allow completion of the full 75,000 square feet proposed. The campus is being designed two ways–one to allow for the full expansion and another to meet a 45,000 square foot expansion. The college has secured nearly $1 million toward the match goal. 

Innovation funding: 

The campus updates were followed by a brief Q&A on the innovation funding process. Any employee may submit a funding proposal to the innovation team. The team is working on eventually allowing students to apply for these funds too. Innovations must be college-focused with an entrepreneurial aspect. Innovation requests can be made through the Office of Budget Management’s SharePoint site and must have approval of the requestor’s supervisor. 

2018-19 Budget: 

An update on the 2018-19 budget was next. While revenue is expected to remain roughly the same, the current budget gap is $1,872,000. This amount is lower than the gaps in recent years. A revenue and expenditure projection that began in 2016 predicted the college would be short up to $21 million. The deficit is now projected at $2.6 million, a significantly different picture. 

Student Senate update:

The Student Senate has been focused on recruiting students to run in their upcoming election. They’re planning a candidate briefing and forum to help fill four open seats plus seat openings for other positions. The Senate has moved plans to conduct a student homelessness survey to Fall 2018. Data shows that the drop-out rate is higher in the fall. The Senate feels they will be able to get a more accurate picture of student hunger and homelessness if they wait until the traditionally higher drop-out period. The Senate is also looking into organized ride-share and carpooling options, especially for students who live outside Madison. 

Workload Policy: 

The Academic Council presented the second read of their Workload Policy. The council sought and gathered further interests since the policy’s initial read to inform a revised version of the Policy. The policy, which has been in the works for roughly four years, sparked controversy and lengthy discussion. One member of the Assembly questioned edits made to the latest version and asked if the all employee groups were represented in the discussions that led to the edits. Members of the Council asserted that their members were given “every fair chance and opportunity” to participate in the evolution of the policy and to contribute interests. The Assembly member raising the concerns said they would thumb the policy if certain language was edited and removed. It was reiterated by Assembly members that the procedural aspects of the Workload Policy weren’t being thumbed as those aspects are part of a living document that will evolve. Ultimately the policy was thumbed down and is now at impasse. The objecting individual was reminded that they have one week to express in writing their interests that were not met in the policy to the Assembly support person. After this, the policy will be forwarded to Dr. Daniels for further action. 

The Assembly will meet on Wednesday, Jan. 24 in room D1630C. Topics will include a spotlight on the Title 3 grant and updates from the Student Affairs and IT Councils.

Published January 24, 2018.

Student satisfaction survey coming soon

Monday, Feb. 19 to Friday, March 9, Madison College will facilitate the Noel-Levitz Student Satisfaction Inventory (SSI), a survey of all degree credit students. This survey is conducted every two years and completed by students online, outside of class time. The SSI will take students approximately 15-20 minutes to complete.

Faculty and staff are asked to encourage students to participate in the survey, the results of which are compiled and reported by an outside firm, providing important insights into areas of student satisfaction and provide key direction for initiatives related to retention, strategic planning, communications, overall student services and more.  Additionally, Madison College’s results will be benchmarked against those from other two-year institutions nationwide. 

All degree credit students will receive an email inviting them to participate. Laptop stations will be set up and staffed Feb. 19-21 near the Atrium Café at Truax and in libraries at our regional campuses.

To increase the response rate and hear from as many students as possible, several giveaway prizes are being offered as incentives, including a $500 Madison College scholarship, Chromebook laptop computer, $100 Amazon gift card and more.

If you know of a student in need of accommodations to participate in the survey, please contact Tom Heaney or Zong Her at 608.246.6412 in the office of Institutional Research and Effectiveness.

Published January 22, 2018. Updated February 19, 2018.

Important FERPA Reminder for All Employees

It is important that faculty and staff understand their rights and responsibilities as employees of the college to ensure the privacy and safety of our students and their academic records. Any questions or concerns regarding compliance with FERPA may be directed to the Enrollment Services.

The Family Educational Rights and Privacy Act (FERPA) is a federal law designed to protect the confidentiality of students’ educational records. 

Information that must be handled in a secure and confidential way includes:

  • Student information displayed on a computer screen
  • Student schedules
  • Class rosters
  • Class assignments
  • Grades, grade rosters, transcripts
  • Degree audits
  • Any printed material with the student’s identification or other personally identifiable information

It is our policy at Madison College that staff do not release grades and/or test scores over the phone, because the caller’s identity cannot be verified. Discussions about specific students in public areas by college personnel should not occur.

The college may release “Directory Information.” Madison College has identified the following as directory information:

  • Student name
  • Major field of study (program)
  • Degrees and awards received
  • Participation in officially recognized activities and sports
  • Weight and height for members of athletic teams
  • Dates of attendance (term start/end dates – not specific dates)
  • Enrollment status (full or part-time)
  • Email address

If you receive a request to disclose student information, please contact the Enrollment Services.

All students have the ability to enact or revoke a FERPA hold on their account via their myMadisonCollege Student Center (Full site only). Once the student logs into their Student Center the navigation is as follows: Personal Information>Privacy Settings>Edit FERPA/Directory Restrictions

If students prefer, they also still have the option of enacting or revoking a FERPA hold by appearing in person with photo ID and the Request to Withhold Student Information form. For additional information regarding FERPA, visit the FERPA web page.  

If a student has made this request, they will be identified with a FERPA indicator on: class rosters via Faculty Center, Student Center via Advisor Center and Student Services Center. In Blackboard, the student will be listed as a Buckley Student.

All Madison College employees requesting access to student records and/or to the Student Administration System must undergo training prior to accessing student information. Along with the rights to access comes the responsibility to maintain the privacy rights of students. If you have not completed your online FERPA training, it is important that you do so by signing on to Blackboard, going to FERPA Training, and completing the tutorial and quiz (it will take about 15 minutes).

Thank you for your attention to and cooperation with this important policy protecting the confidentiality of student information.
Questions? Contact Lori Sebranek,
 Registrar, or call 608-243-4185.

Published January 22, 2018.

Tim Casper requests Convocation feedback

Colleagues,

Thank you for participating in the 2018 Spring Convocation. Please take a moment to complete the convocation assessment survey. The information we receive will be used to inform future support for the Focus on Focus initiative and subsequent convocations. The survey will be available until Wednesday, Jan. 24.

Thank you for your input,

Tim Casper
Vice President of Institutional Learning and Effectiveness

Published January 12, 2018. Updated January 17, 2018.

PDFs and online docs require ADA compliance

Due to federal Americans with Disabilities Act regulations (ADA), all documents linked on madisoncollege.edu need to be made accessible to all users. Documents include PDFs, Word documents, PowerPoint presentations, Excel sheets and more.

Since August, Web Strategy Group and the web team have brought all madisoncollege.edu pages into compliance. Now the work is focused on documents linked within the website such as PDFs.

Before January 19, 2018, web authors will contact content owners and business units about documents linked to madisoncollege.edu. These documents will be assessed to determine if needed for users and if they meet current web standards.

Faculty and staff are asked to cooperate with web authors throughout the assessment period. This project has deadlines assigned by the federal government.

Web authors received training and instruction to assess documents to determine if they should be:

  • Removed from the site entirely
  • Added as Drupal content on a web page (not an attached document)
  • Corrected to make accessible to all users

Documents deemed necessary to keep on the site must be made compliant by March 30, 2018. A special team will assist in making documents compliant to meet this deadline. After the March 30 deadline, any documents found out of compliance will not be published on the site. 

Future online training in creating accessible documents will be made available to all faculty and staff at Madison College. Details about online training will appear in a future article in Matters.

Contact Web Strategy Group if you have any questions about this project or concerns about your documents. 

Published January 4, 2018. Updated January 8, 2018.

Spring Convocation begins tomorrow at 8 a.m.

Spring 2018 Convocation events are scheduled for Jan. 9-10.

The current schedule is posted with updates to follow.

On Tuesday, Jan. 9, it is expected that all staff will attend convocation from 8:30–10:30 a.m. and all faculty will attend from 8:30-11:30 a.m. Additional sessions should be attended based up on each employee’s department/role.

 

 

 

Published January 1, 2018. Updated January 10, 2018.

Happy holidays from President Daniels

Madison College Faculty, Staff and Administrators:

The Holidays have arrived. This year, as I have been reminded, was a remarkable year. You, Madison College faculty, staff, and administrators have accomplished a great deal as we meet student and community needs as well as the needs of our local businesses and industries. We have positioned ourselves to provide sustainable programs and services to the most impoverished area of Madison; we have implemented strategies like Focus on Focus to improve student success; we have sought and received grant funds like Title III that will assist us in building processes that lend themselves to greater student engagement and thus, success; we have built upon our relationships with K-12 and University partners to enhance articulation agreements and provide future pathways for students to obtain an AS while at the same time receiving their high school diploma; we have stretched our thinking in providing avenues for product development; and, we have ventured in new areas that will pay substantial dividends. These accomplishments were done because of individuals working together and evidencing the “We” in what we do.

This is a time of celebration as well as reflecting on this year’s joys and challenges and preparing for the coming year with renewed vigor and commitment to the ideals of the Holiday Season.

I sincerely hope that you and yours have a wonderful and safe Holiday Season and that the New Year is overflowing with joy and actions that furthers our individual and collective missions. 

Jack E. Daniels, III, PhD
President
Madison College
1701 Wright Street
Madison, WI 53704
608-246-6676

Published December 20, 2017.

Online auction tally announced

With the Combined Charitable Campaign (CCC) online auction finalized, the totals are in.

This year, there were 67 auction items and raised a total of $3,166.49 during a 10-day bidding period.

In the beginning of this year’s auction, there was some concern whether or not the proceeds would match or beat last year’s (2016) goal. With less items to bid on this time around, the CCC committee was unsure how the auction would fair.

In the end, they are proud to announce that the goal of $3,000 was surpassed by an extra five percent.

The CCC committee would like to thank everyone who donated and bid on items through this event. All proceeds are going toward the South Campus Match and will be doubled by Great Lakes Higher Education and Affiliates.

Published December 18, 2017. Updated December 20, 2017.

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