Headlines

President Daniels announces data security enhancement to Workday

DATE:            April 24, 2019
TO:                 Administrative Staff, Full-Time Faculty, Part-Time Faculty, PSRP
FROM:           Jack Daniels, III, Ph.D.
RE:                 Madison College Security Enhancements

Madison College is committed to securing your valuable information. On May 2, 2019, we will require Multi-Factor Authentication (MFA) for off-campus Workday access. After implementation, Workday will ask you to trust the devices you use frequently. 

We also ask that you reset your password after setting up Multifactor Authentication using the Self Service Password Reset Portal. 

We encourage all employees to get a head start and to register for Multi-Factor Authentication starting April 24, 2019. 

MFA for Workday helps:

  • Ensure that additional security is in place to guard your data
  • Protect your valuable data from being accessed by others
  • Provide secure access Workday when not on campus
  • Protect you in the event of password theft

Adding a Trusted Device in Workday:

  • Allows you to identify atypical sign-on from new devices
  • Sends you a notification to your work email when new sign-on occur to Workday

Password Reset:

  • Ensure compliance with the Madison College Password Policy here.
  • Ensure your network account is not compromised.
  • After May 2, 2019, you may be required to change your password.

Instructions:

  • Configure MFA for remote access here
  • Reset your network password here
  • MFA setup FAQ here

If you have any setup questions, please reach out to the Staff Help Desk for assistance at 608-246-6666 or by e-mail to HelpDesk@madisoncollege.edu

Please take a few moments now, so you are ready when you need Workday later.

Thank you for helping make your data and our College more secure.

 

 

Published April 24, 2019. Updated April 29, 2019.

South Campus taking shape

Construction is progressing on the Goodman South Campus on the corner of Badger Road and Park Street and will be completed for the Fall 2019 academic year.

Projects currently underway on the 75,000-square-foot campus include:

  • Brick and stone work
  • Interior metal stud work
  • Ceiling grid and lighting installation
  • Mechanical, electrical and plumbing rough-in work
  • Window installation
  • Solar panel installation
  • Porcelain tile installation
  • Elevator installation

When completed, the campus will feature a brightly lit Café Servery and seating area, a library, a Student Achievement Center, flexible classrooms, a practical nursing lab, a chemistry lab and main service counter. The South Courtyard Entrance will feature a landscaped seating area, bicycle parking and vehicle parking.

For a complete list of programs that will be offered at the campus visit the Goodman South Campus page.

College transfer Arts and Sciences classes will also be taught there.

Two live webcams are recording the construction.

Camera 1: https://app.truelook.com/?u=mm1526503625

Camera 2: https://app.truelook.com/?u=mm1526503760

Visit the college SharePoint site for more information including PDFs and updates.

Contact Mike Stark with any questions.

Published April 24, 2019. Updated May 8, 2019.

Dr. Daniels announces personnel changes in Human Resources

DATE:              April 15, 2019

TO:                  Administrative Staff, Full-Time Faculty, Part-Time Faculty, PSRP

FROM:              Jack Daniels, III, Ph.D.

RE:                   Human Resources Staffing

 

For the last year we have been in an active search for the Vice President of Human Resources (HR).  In March, the Cabinet interviewed five candidates and one candidate was recommended for additional interviews. On April 4, 2019, three separate groups interviewed the candidate. Taking into account the mission and vision of Madison College and desiring to have the best possible leadership in HR, I decided to terminate the search. Upon termination of the search, the following personnel changes in HR are being made:

Rosemary Buschhaus – appointed Associate Vice President of Human Resources with full responsibility for Human Resources operations. Rose will be a member of Cabinet and will report directly to me. Rose’s appointment will be effective May 1, 2019. 

Kate Jochimsen - appointed Employee Relations Manager with full responsibility for the HR Business Partners and employee relations. Kate’s appointment will be effective May 1, 2019.

Judy Castro-Romaker – Judy has been working in HR since January, interning in several areas. Effective July 1, Judy will transition to HR in Talent Acquisition under the direction of Lou Ann Lunda.

Currently, Human Resources is hiring two Business Partners. I expect these positions to be filled during the summer, 2019.

Luciana Reichel, who has been working partially in my office in addition to continuing her primary job as the WorkSmart Administrative Coordinator at Madison College, under the guidance of Gretchen Rixie, will transition to my office 100% effective July 1, 2019. 

Stabilizing an important and key division in our college was central in my thinking as I made these changes. Engagement by and with HR is vital to the success of Madison College and I am confident that these changes will enhance communication and services provided by Human Resources. Additionally, adding Luciana will provide a needed resource in my office as well as additional support to the offices of the vice presidents. 

Please join me in recognizing and supporting these individuals in their new roles.

Published April 15, 2019.

Workday security feature available after April 30

Workday will soon deliver the new Trusted Devices functionality. The feature allows Workday users to easily identify atypical sign-on behavior from unknown browsers and devices. This will help protect users’ personal information from hackers.              

After Tuesday, April 30, when signing into Workday, all users can complete a new step that allows Workday to remember trusted devices. Users will receive an email notification of sign ons from untrusted devices and browsers. 

The Trusted Devices feature benefits users by providing an extra layer of security, helping to ensure proper account access. This does not change the Single Sign On or the Multi-Factor authentication sign in method, whether a device is trusted or not.

If Workday is used from the same computer every day, users will only have to click “remember this device” once. Once clicked, the trust is valid for 180 days on a rolling basis, based on successful user sign on. If a user does not sign on from a trusted device in 180 days, that device’s trust will expire and the user will need to click “remember this device” during the next sign in. If a user needs “incognito” or “private” windows, the user will be asked to trust the device more often.

If a user discovers unrecognizable account activity, the Madison College Help Desk must be contacted at 604.246.6666 to re-secure the account. 

 

Published April 15, 2019. Updated April 22, 2019.

Shared Governance Town Hall set for April 18

All are welcome to attend a Shared Governance Town Hall on Thursday, April 18, from 3-4:30 p.m. in Room D1630A. The purpose of the town hall is to gather feedback under the theme "What Does Shared Governance Success Look Like?" There will be small group conversations with two focus questions.

The event will be live-streamed and responses can be emailed to sharedgovernance@madisoncollege.edu.

 

 

Published April 12, 2019.

Improved candidate experience coming soon

Madison College will now have Workday Recruiting. Hiring managers will be able to partner with the recruitment team to locate, hire, and onboard the very best talent for their businesses using a single system. The inputting of job requisitions and the job application process for Madison College will be entirely retained in Workday as of May 15. Improvements realized in this transition are:

  • Direct integration with Workday
  • Both internal and external job posting sites
  • Opportunity to refer individuals to a job posting right from your home page in Workday
  • A much shorter application process
  • Increased productivity – hiring managers and interview teams will have access to candidates that applied for their positions
  • Automate our current manual processes to simplify workflow
  • Automated offer letter and contract generation
  • Improved reporting and analytics

To ensure a smooth transition between systems, no new requisitions will be able to be entered in Workday between April 22 and May 15. After that time, job requisitions may be entered into the system using a more streamlined process that will flow into the job posting.

Watch for future Matters articles for information about training sessions to learn more about the recruiting module. If you have any upcoming job requisitions, please work with your HR Business Partner with any questions you may have before beginning the requisition process.

Published April 3, 2019.

Shawn Belling named Chief Information Officer

Dear Colleagues, 

I am pleased to announce the appointment of Shawn Belling as the Chief Information Officer of Madison College effective April 1, 2019. Shawn has been serving as our interim CIO since August 2018.

During his tenure as interim CIO, Shawn has effectively led Technology Services, built relationships with college leaders outside of Technology Services, and provided leadership and support to the Title III (CT3) effort.

Prior to Madison College, Shawn served as a Senior Consultant at Farwell Project Advisors, a management-consulting firm in the Madison region. Shawn also served as a vice-president in previous organizations (CloudCraze and Discover Color). He has led large ERP and other technology projects, as well as founding a project management community of practice.

In addition to his work as a technology professional, Shawn is currently an adjunct faculty member at UW-Platteville and UW-Madison. He teaches courses on agile projects, general project management, and managing project teams. 

Shawn has a B.S. in Education from UW-Whitewater, M.S. in Project Management from UW-Platteville and is pursuing his doctorate in Organizational Leadership from the University of the Cumberlands. Additionally he holds multiple certifications related to project management and the agile methodology.

Jack E. Daniels III, Ph.D.
President

 

Published March 20, 2019. Updated March 22, 2019.

Assembly focuses on modern intranet, budget, council reports

The College Assembly met on Wednesday, March 13, 2019.

A question was raised about how the Assembly meeting agenda is developed. It will be addressed at a future meeting of the Assembly.

Co-Chairs’ Report

The College Assembly is planning a Forum May 9. Purpose and format are yet to be determined.

Student Senate Report

Steven Ansorge reported that a ballot for new Senate members will be distributed the first week of April. The Senate showed interest in a new City of Madison library branch proposed for Reindahl Park. Some Senate members attended the Wisconsin Student Senate Legislative Seminar. The President’s Cabinet visited with the Student Senate recently.

Educational Spotlights

Modern Intranet

John McIntyre presented a progress report on the two-year initiative to develop a new intranet platform for Madison College employees. The SharePoint Services team is working on this with the Madison College Intranet site advisory team.

The “Modern Intranet” will include:

  1. Content – Published information, policies, curriculum, syllabi and more
  2. Communication – Includes department news and conversation
  3. Collaboration – Cross functional department and employee initiatives
  4. Culture – Efforts to drive and support cultural changes
  5. Activity – Requests, form submissions, etc.

McIntyre said the team will provide training support and migrate the content before they launch the site by the end of 2019. He asked that employees direct questions, suggestions and feedback to SharePointServices@madisoncollege.edu. For status information, colleagues can visit the project site, The Madison College Modern Intranet Project.

Budget Update

Sylvia Ramirez, Finance Council co-chair, gave an update on the 2019-2021 Madison College Budget.

The preliminary budget will be submitted at the next District Board meeting. In May, a public hearing will be held for stakeholder input.

Council Report Outs

Each Council reported on recent activity. Highlights include:

Academic Council: Addressing the Timely Digital Access issue by exploring data needs and gathering interests from students, faculty and stakeholders.

Diversity and Community Relations Council: Addressing language such as personal pronouns and demographic data based on binary gender expression.

Facilities Council: Developing a Sustainability Policy for the college focused on energy conservation.

IT Council: Addressing the Academic Software Management Policy. Finishing that this year and then moving on to an IT Strategic Plan.

Student Affairs Council: Addressing Mental Health and Wellbeing and college use of text messaging for student communication.

Next Meeting

The Assembly will meet again on Wednesday, April 10 from 2-4 p.m. in Truax Room E3850.

Published March 20, 2019.

President Daniels holds open office hours April 16

President Jack Daniels has rescheduled his open office hours in April. His next open office hours will be Tuesday, April 16, from 1-2:30 p.m. Faculty and staff are welcome to stop by President Daniels’ office to discuss any topics related to Madison College during that time.

Published March 20, 2019.

IBPS offers information, training opportunity

Wondering who the folks are at Madison College who facilitate and offer training for Interest-Based Problem Solving? Are you familiar with the benefits of Shared Governance for the college and the students we serve? Would you like to get involved? Here is an opportunity to find out.

IBPS and the Office of Organizational Excellence will host a full day of sharing, lunch and learning Friday, April 19, starting at 9 a.m., in Room 309 in the Health Building. This event is an opportunity to learn about facilitation, training and professional development opportunities. Find out more about some of the trainings and projects that IBPS and the Office of Organizational Excellence have been facilitating during the past year, along with upcoming 2019 events, enjoy lunch (provided) and participate in an afternoon of training.

Everyone is welcome. Anyone interested in learning more about the IBPS Fellows, training, Shared Governance support and facilitation services offered by the Office of IBPS is welcome to attend. The group is working to expand its talented pool of IBPS facilitators and trainers, so those who attend can learn about upcoming opportunities to work with the team. 

Those who have been involved with IBPS training and facilitation are encouraged to attend. This is an opportunity to reflect on some of the great work being done and to share experiences among those who have found great success in applying IBPS as a tool to influence positive change and others who want to learn more about best practices in facilitation, negotiation and arriving at a solution everyone can agree upon. Additionally, attendees will learn about training and facilitation service to college opportunities.

The event will include lunch and refreshments.

Accomodations can be made for anyone able to make if for just part of the day. Please contact the Office of IBPS and RSVP for this special event by registering for this session through Madison College Learn.

For more information about IBPS training and facilitation services, please contact M. Jill List, Office of Interest-Based Problem Solving, at 608.243.4700 or mjlist1@madisoncollege.edu.

Published March 18, 2019. Updated March 20, 2019.

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