Headlines

College Assembly seeks new representatives

DATE:  April 19, 2018
TO:      Administration, Full-Time Faculty, Part-Time Faculty, PSRP
FROM: Dr. Jack E. Daniels, III, President
RE:      College Assembly Employee Representative Elections

As you know, Madison College has embraced an organizational model of shared governance that draws upon the expertise and practical experience of faculty, staff, students and administrators. The Shared Governance system is designed to make our best collective decisions regarding the student experience while emphasizing shared responsibility for college-wide policies, strategies and priorities.

I am pleased to announce that the election process to seat the eight Employee Representative members and two regional campus representatives of Madison College’s College Assembly will begin the afternoon of Thursday, April 19.

Similarly, there will be a concurrent selection process to repopulate the eight councils that report to the College Assembly. If you are unable to serve on the Assembly, please consider applying for council membership. Information for this process can be found here.

The employee group representatives (formerly At-Large members) will represent the interests of the each employee group - PSRP, Full-Time Faculty, Part-Time Faculty, Administration. The regional campus representatives will represent the interests of all employees at the regional campuses in the eastern (Fort Atkinson and Watertown) and northern (Portage and Reedsburg) regions.

The election occurs in two phases:

  • April 19-24 – Call for Employee Representative and Regional Representative nominees
  • April 25-May 2 – Election of College Assembly Representatives with “Know your candidates” information here

The call for nominees for employee representatives is a process open only to members of each employee group. You are welcome to nominate yourself and/or nominate someone from your own employee group. Once the final nominees are determined, only the employees in that employee group may vote for two nominees from each group. This election process is different from the past, and is being used to simplify the election process, while holding true to representation from all employee groups.

Similarly, the call for nominees for regional representatives is a process open only to employees that have their primary work assignment at a regional campus. You are welcome to nominate yourself and/or nominate someone from your regional campus. Once the final nominees are determined, only the employees with a primary work assignment at a regional campus may vote for one nominees from either the eastern or northern regions.

Final results will be announced May 7, and the new Employee Representatives will meet May 8 with the council co-chair to seed councils. These new members will then meet with the co-chairs on May 9 to complete council memberships. All other council and College Assembly members will begin their new term on May 14.

I encourage everyone to be an active participant in this process. Our College Assembly makes important recommendations and consults on matters that support the student experience and set the tone for transparent, inclusive and effective communication among all constituencies at Madison College. Some of this recent work has been the new Workload policy, the Textbook Adoption Process, the Facilities Master Plan, the IT Investment Policy, and many others. We are implementing our vision that “We are all in this together.”

Published April 20, 2018.

PeopleSoft 9.2 and Blackboard planned outages announced

Access to PeopleSoft Campus Solutions (PeopleSoft) and Blackboard will be temporarily suspended for all faculty, staff and student users as both systems are upgraded May 18-21.

  • Both PeopleSoft and Blackboard will be offline beginning Friday, May 18
  • PeopleSoft is anticipated to have user access restored by Monday morning, May 21
  • Blackboard is anticipated to have user access restored by Tuesday, May 22

How will the outage impact me?

Staff & Faculty

  • Employees using PeopleSoft, Faculty Center, HighPoint (myMadisonCollege) and Blackboard will not have access to these systems to serve students during the outage
  • Employees should remind students they will not have access to their myMadisonCollege and Blackboard accounts during the outage

Faculty

  • Final grades from the spring semester must be submitted by Thursday, May 17
  • Classes in-session from May 18-21 should plan for Blackboard to be inaccessible to them and their students during the outage. Be sure to make alternate plans during this time

A communication plan is in deployment for students; however, you can help us spread the word by referring students to this Student News article.

Coming Up: The login experience, as well as the look and feel of PeopleSoft will be changing for faculty and staff with the upgrade. Look for more updates in the coming weeks including snapshots of the new PeopleSoft Campus Solutions 9.2 environment.

Questions
For questions, email PeopleSoft regarding the outage or upgrade.
For questions regarding the Blackboard outage or upgrade, email TSDLBlackboard.

If you are experiencing difficulties currently with either of these systems, please contact the Help Desk or (608) 246-6666.

Help Desk appreciates your support and understanding during these system upgrades.

 

 

 

Published April 18, 2018. Updated April 19, 2018.

Dr. Daniels reminds employees to take the PACE survey

DATE:              April 17, 2018
TO:                  Full-Time Faculty, Part-Time Faculty, PSRP and Administrative Staff
FROM:             Dr. Jack E. Daniels, III, President
RE:                   PACE Survey Reminder

Thank you to those who have completed Madison College’s 2018 Personal Assessment of the College Environment (PACE) survey and associated sub-scale on diversity. If you have not yet completed the survey, I ask that you do so before day’s end Wednesday, April 25.

Responses from the PACE survey inform priorities for change related to establishing and maintaining a positive campus climate. The survey is a tool to promote open and constructive dialogue among all Madison College employees related to four key areas as identified in the instrument: institutional structure, supervisory relationships, teamwork and student focus.

By synthesizing the input of each and every employee, we are better positioned to shape decisions that influence how we serve our students and communities, foster a culture of inclusion and collaboration and ensure that Madison College continues its tradition of educational excellence among the nation’s community colleges.

The survey has been emailed to you from nilie_team@ncsu.edu with the subject line “PACE Survey-Madison Area Technical College. It will take 15 or 20 minutes to complete.

Please be assured that your responses are private and confidential. As an extra measure of anonymity, the PACE survey is being administered by the National Initiative for Leadership and Institutional Effectiveness (NILIE), an independent agency. No one at Madison College will ever have access to individual responses.

After the results have been compiled, NILIE will share information and a summary of the responses of the 2018 survey with the college, a comparison of responses to prior PACE surveys conducted here and an assessment of Madison College in relation to other institutions that have administered the PACE survey. This year, NILIE will also provide the summarized data specifically for survey respondents from each vice president’s area. The VPs will use this information to develop action plans that address priority issues in their respective area of oversight.

 

If you have any questions about this year’s PACE survey, please contact Institutional Research and Effectiveness.

Thank you for your participation. Your opinion matters!

Published April 18, 2018.

Tim Myers featured in Focus on Focus video

At the January Convocation, you heard stories from students about their learning and engagement experiences with our faculty. 

We wanted to share some additional perspectives from those students about how they felt when our faculty engage with them in the classroom. In this week's video, student Tim Myers talks about his experience at Madison College.

Focus on Focus is about faculty engaging students in the classroom with evidence-based practices for course success that have been identified by Madison College faculty and staff.

Focus on Focus - Tim Myers

Published April 16, 2018.

Congratulations to Dr. Keith Cornille

DATE:              April 11, 2018
TO:                  All Employees and Students
FROM:             Dr. Jack E. Daniels, III, President
RE:                   Congratulations to Dr. Keith Cornille

It is with mixed emotions that I share the news that Dr. Keith Cornille, Executive Vice President and Chief Student Services Officer, has been named the fourth president of Heartland Community College in Normal, Ill.

Dr. Cornille brings 32 years of experience in higher education to his new role, including 18 years’ service to Madison College. He joined Madison College in 2000 as director of Student Life and also served as dean for the School of Academic Advancement. He has also provided oversight of our Regional, South, Downtown and West campuses. In his current role, he is responsible for leadership and oversight of enrollment and student services, programs and services that promote student development, building inclusive learning communities and preparing students for success on the job and in the communities in which they live.

Madison College has seen many changes over the course of Dr. Cornille’s tenure. But, what has remained constant is his heartfelt, tireless advocacy for student success, in and out of the classroom. It is this advocacy that has so amply prepared him for success as the president of Heartland Community College. Dr. Cornille’s leadership is evidenced through the creation of the onsite health clinic at our Truax Campus, establishing Student Achievement Centers at our Madison metro and regional campuses, improving access for underserved and financially disadvantaged populations through the “Scholars of Promise” program, and playing a key role in the college’s plan to build a new south Madison campus. Dr. Cornille has also been a leader in creating the MMSD STEM Academy and has been at the forefront of fundraising campaigns.

On a personal note, I have had the good fortune to work alongside many individuals who have chosen to make higher education their life’s work. Few define the words “public servant” through their daily actions more abundantly than Dr. Cornille. That sentiment is echoed by Madison College Board of Trustees Chairperson Joe Hasler, who says, “I have found Dr. Cornille to be a person whose integrity and commitment to student success is unquestionable. His extensive knowledge and big heart will serve Heartland Community College well.”

Dr. Cornille will be with us until June, after which time he will begin to write the next chapter of his distinguished career. Please join me in thanking him for his service to Madison College and extending all good wishes to him and his family as they look to the future.

Dr. Jack E. Daniels, III, President

Published April 11, 2018.

Fiscal year end finance deadlines and requirements

To:         Leadership Council
From:    Financial Services
Date:     April 3, 2018

RE:        Fiscal Year End Finance Deadlines and Requirements

Fiscal year end is fast approaching and like years past, here are the guidelines for the following areas

  • Purchase Orders
  • Credit Card Purchases (Travel Cards/Expense reports, P-cards, Gas Cards)
  • Invoices/Check Requests
  • Worktag transfers (formerly Chartfield Transfer), and Budget transfer requests
  • Technology Services Requests (hardware, software and computer maintenance)

Please note:  Transactions are not complete until all required approvals are provided within the Workday system. Allow for approval time as you observe the deadlines below.

Purchase Orders

  • Creation - The last day to create new Purchase Orders for FY2017-18 is June 1, 2018. (If purchasing hardware and/or software please see Technology Services deadline information below)
  • Usage – All open purchase orders for FY2017-18 will be closed as part of the year end process unless otherwise approved by your Budget Manager and the Purchasing Department
  • Carryovers/Rollovers – PO rollovers should be requested no later than June 15, 2018 by sending an email to purchasing@madisoncollege.edu for approval.  Please note that only capital can be carried over.  All other purchase orders will be closed by the end of the fiscal year.  Make sure you work with your vendors to receive the invoices against any open PO’s before the end of the year

 

Credit Card Purchases

  • P-cards & Gas Cards
    • The deadline for P-Card purchases for FY2017-18 is June 25, 2018 to allow for timely allocation and approvals.  Please do not use your pcard from June 25-June 30
    • Gas Cards transactions for June will be loaded into Workday on July 2.  These need to be expensed in June so they have to be verified and allocated by July 6, 2018
    • Travel Cards & Expense Reports
      • Current year expense reports should be submitted and approved by your manager no later than July 6, 2018 to make the final settlement run for FY18.  Expense reports must be dated on or before June 30, 2018, to be expensed in the FY2017-18 fiscal year.  Please do not back-date expense reports after July 6, 2018
      • Travel card related purchases should be reconciled via the expense report by July 6, 2018
      • Emergency purchases. Please email your emergency requests to Purchasing@madisoncollege.edu for approval

Invoices/Check Requests

  • All invoices and check requests related to FY 2017-18 activity must be received in Accounts Payable by July 6, 2018. Contact Accounts Payable at accountspayable@madisoncollege.edu
  • Please communicate this deadline with your suppliers to ensure timely receipt of FY2017-18 related invoices
  • Invoices received after July 6, 2018 will be charged to your FY 2018-19 budget

Worktag and Budget Transfers

Technology Services

  • Workday requisitions for computer hardware, software and/or AV equipment for FY2017-18 must be completed by May 18, 2018.  Please remember to complete the Hardware/Software request form and attach it to your requisition
  • Questions should be directed to the IT Help Desk, or Paul Thomas at 608-243-4500

Your timely attention to the year-end deadlines is much appreciated and will help ensure smooth year end close.

Thank you,

Laurie Grigg 

Published April 11, 2018.

Provost announces open office hours for April

Provost Turina Bakken has announced open office hours for Friday, April 27 from 9-10:30 a.m. This will mark the final open office hours of the spring semester. 

This is an opportunity for faculty and staff to discuss matters of concern, share success stories or propose new ideas.

Published April 11, 2018.

askMadisonCollege website requires changes for compliance

 

In response to the complaint Madison College received from the US Department of Education Office of Civil Rights (OCR), we must make changes to our askMadisonCollege site. By the end of the day Wednesday, April 11, all links to askMadisonCollege on the website will undergo a two phase change.

Phase 1 – Temporary web page.

By the end of the day Wednesday, April 11, all askMadisonCollege web links will be redirected to a temporary web page. The intent of this page is to:

 

  • Inform users that the site is under construction and the knowledge articles are not available
  • Direct users to submit their requests by email. While askMadisonCollege has three forms (Questions, Information Requests, and Concerns/Complaints), the first two will be merged for the sake of simplicity
    • Questions and Information Requests will be sent to Enrollment Services
    • Concerns/Complaints will be sent to the Dean of Students Office

 

 

We understand this is not an optimal student experience, but compliance with OCR’s requirements is our first objective. 

Phase 2 – askMadisonCollege returns via Microsoft Portals

We have nearly completed the configuration of a new tool, Microsoft Portals. When Portals are up and functioning, a new version of askMadisonCollege will be available with the samefunctionality as before, plus a few new features.

  • Perhaps most importantly, Portals meets the accessibility standards required by the OCR complaint.
  • The site will be branded to match the current website.
  • Each of the three submission forms will have its own URL, which will make linking to it from the website will be faster and smoother.

We expect to have the new askMadisonCollege site available no later than the end of April.

 

Published April 11, 2018.

All Campuses to test tornado drills Thursday along with state

From: Mark Thomas, Vice President of Administration and CFO
To: All faculty, staff and students
Re: Mock Tornado Warning

In observance of Wisconsin’s Tornado and Severe Weather Awareness Week, a statewide mock tornado warning is planned for 1:45 p.m. Thursday, April 12.

At that time, municipal sirens will sound and a Wolfpack Alert will be issued.

You need not seek shelter during this test event. However, in the event of an actual emergency, please follow the instructions that are given.

If you have not yet subscribed to the Wolfpack Alert, you may do so by clicking here.

For additional information about Madison College’s emergency procedures, please click here.

Thanks for doing your part to keep our campus safe.

 

Published April 11, 2018.

Student Senate member featured in Focus on Focus video

At the January Convocation, you heard stories from students about their learning and engagement experiences with our faculty. 

We wanted to share some additional perspectives from those students about how they felt when our faculty engage with them in the classroom. In this week's video, student Jesus Garza Noriega talks about his experience at Madison College.

Focus on Focus is about faculty engaging students in the classroom with evidence-based practices for course success that have been identified by Madison College faculty and staff.

Focus on Focus - Jesus Garza Noriega

Published April 9, 2018. Updated April 16, 2018.

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