TO: All Employees
FROM: Jack E. Daniels, III, President
DATE: October 3, 2018
RE: Madison College Annual Security Awareness Training
Madison College needs your help to protect our college, our work and our data from cyber-attacks.
We continue to see successful phishing attacks, compromised machines and other security events. Generally, these events start with a user giving away their credentials (your username/password), clicking a “bad” link or downloading malware. The consequences of users having their credentials comprised include malware, ransomware, access to personal health, financial, or social security information. Madison College sees targeted attacks at employee direct deposit, other personally identifiable information and email.
Effectively protecting Madison College against today’s cyber threats requires ALL employees to participate in security awareness training. I am fully supportive of this initiative and encourage you to complete the training. The training is available on Blackboard under the course titled “Information Security Awareness (Other)." A link to Blackboard is available on the Madison College website. Navigate to the Faculty/Staff page link near the upper-right hand corner of our public website and click on the Blackboard link under the All Employee Systems heading.
Security Awareness Program
You are our shield against today’s cyber-attacks. Over the next months, staff are ask to watch twelve cyber-security training modules. All of the awareness modules are ADA compliant. The required modules can be completed at one time (45min) or individually as your schedule allows. We would like all employees to complete the training before January 1, 2019. Our security awareness training includes several other modules that maybe helpful for individuals to improve their cyber hygiene. Please feel free to review any or all recommended training modules at any time.
Rice Krispy Treat, Cookie, or Healthy Alternative!
To support this initiative, all staff who complete the security awareness training on or before November 30, 2018 are eligible to receive a Rice Krispy treat, a large cookie, or a piece of fruit! Just present a copy of your completion certificate to Truax cafeteria staff (available under “My Achievements” section of the course). Other campus locations will be notified when treats are available at your location.
Please send questions or comments to the Madison College IT Security team at: ITSecurity@madisoncollege.edu.
This message is part of the 2018 Madison College security awareness training program. If you have questions about the program or the validity of this email, please contact the Madison College Help Desk at (608) 246-6666. Madison College is committed to meeting the needs of our students by facilitating innovative, educational and business driven solutions through information and technology leadership, service and support.
Published October 5, 2018.
Provost Turina Bakken will hold open office hours on Friday, Oct. 12 from 9 to 10:30 a.m. This is an opportunity for faculty and staff to discuss matters of concern, share success stories or propose new ideas.
Published October 2, 2018. Updated October 3, 2018.
Date: September 28, 2018
To: All Madison College Faculty, Staff and Students
From: Mark Thomas, CFO/Vice President of Administrative Services
Re: 2017 ANNUAL SECURITY AND FIRE SAFETY REPORT
Madison College’s Public Safety team is committed to assisting all members of the Madison College community with the information they need for a safe, secure workplace that is conducive to teaching and learning. This information includes the Annual Security and Fire Safety Report which is now available (http://communitydocs.madisoncollege.edu/annual_security_report_2017.pdf).
If you would like to receive a hard copy of the Annual Security and Fire Safety Report, listed below are locations where you can pick one up:
Truax Campus: Main building – Public Safety office; B1240/Human Resources office; AB121/Student Life; B1260
Commercial Avenue Campus: Room 120/Main Office
Downtown Campus: Rooms D116/Main Office or D105/Student Life
South Campus: Room 103/Main Office
Fort Atkinson: Room 117/Main Office
Portage: Room 100/Main Office
Reedsburg: Room 102/Main Office
Watertown Campus: Room 135/Main Office
If you prefer, you may email your request to firstname.lastname@example.org or dial ext. 6932.
The report contains information regarding campus security and personal safety including topics such as: crime prevention, fire safety, Public Safety, crime reporting policies, policies related to and programs to prevent sexual assault and other crimes, disciplinary procedures and other matters of importance related to security and safety on campus. The report also contains information about crime statistics for the 2015 and 2016 calendar years including reported crimes that occurred on campus, in certain off-campus buildings or property owned or controlled by Madison College, and on public property within, or immediately adjacent to and accessible from the campus.
This information is required by law and is provided by Madison College Public Safety. Thanks for doing your part to keep students, colleagues and visitors safe.
Published October 1, 2018. Updated October 3, 2018.
An Inaugural Faculty Best Practice Summit will be held Friday, Nov. 2, from 8:30-11:30 a.m. in D1630 on the Truax Campus.
The event is designed to share best practices, uncover issues, raise questions, uncover insights and build a community of practice around aspects of the Professional Workload Model.
All faculty are invited. Teams/departments are encouraged to attend together. Moderated panels will cover Adding Value through Non-Teaching Service, Overcoming Team Obstacles and Challenges and Best Practice Models. Time will be available for conversation at tables related to the panel content.
Published September 28, 2018. Updated October 12, 2018.
Faculty and staff are welcome to meet with President Jack Daniels when he holds open office hours from 1 to 2:30 p.m. Tuesday, Nov. 6.
In the 2018-19 school year, Dr. Daniels will hold open office hours from 1 to 2:30 p.m. the first Tuesday of each month, except for January, when his office hours will be scheduled for Jan. 9, due to the New Year’s holiday falling on the first Tuesday.
During open office hours, faculty and staff are welcome to stop by President Daniels’ office to discuss any topics related to Madison College.
Published September 24, 2018. Updated October 12, 2018.
Madison College is proud to announce our first class of emeritus faculty and administrators. The emeritus title is a testament to their talent and carries forth the Madison College brand. Congratulations to:
Jeanette Mowery Heffernan
Fred Arnold (posthumously)
Holly Walter Kerby
We salute them and encourage other retirees to apply for emeritus status at madisoncollege.edu/emeritus.
Published September 12, 2018. Updated September 24, 2018.
The College Assembly met on Wednesday, Aug. 8.
Student Senate update
The Student Senate reported they are training new officers for the 2018-19 academic year. The Senate is working on WolfPack Connect, a new student life app that would replace The Link.
Senate officers met with representatives from A Greater Madison Vision to discuss survey results regarding a “big picture” look at how to foster a stronger presence in the community to meet anticipated needs far into the future.
The Senate’s drive to educate the campus community about student hunger and homelessness continues. They will have input on a November stage production that will depict students who struggle with these issues.
Student Tina Marshalek shared an educational spotlight on the upcoming Textbook Referendum campaign. The goal is to replace the existing textbook adoption policy with a full textbook rental program.
Students will vote “yes” or “no” via email Nov. 1-6 on a supplemental fee, based on credit load that would support a textbook rental program. This move follows years of work by the Student Senate and Student Affairs Council on textbook cost reduction.
The Student Affairs Council plans to conduct extensive outreach across student groups to address questions about the referendum and intended textbook rental program.
The projected cost for textbooks (does not include other material fees) per student each semester ranges from $42 (six credits) to $126 (18 credits). Students exempt from paying support fees would be required to buy their books as they will not pay the fee.
Center for Entrepreneurship Director Bryan Woodhouse and Budget Manager Sylvia Ramirez presented an educational spotlight on innovation funding at Madison College.
They reported that of the $500,000 allotted for the fund’s inaugural year, 2017-18, the Innovation Team awarded $492,000 to faculty, staff and student service related projects. Most of the projects receiving funds were academic-focused.
Woodhouse and Ramirez reminded the Assembly that all employees are eligible to apply for innovation funding. President Daniels has approved another $500,000 in funds for the 2018-19 academic year.
Innovation funding comes out of the college’s operational budget.
The Innovation Team wants the individuals who would be operationalizing the projects to submit proposals.
Members of the budget team, Sylvia Ramirez, Ben Monty and Cody White, shared an update on the Madison College budget.
Revenue for the 2017-18 fiscal year was higher than expected. The estimated revenue was projected as $150,810,000 and actual revenue (as of Aug. 8, 2018) was $152,407,207.
Projected expenditures were lower for 2017-18. Originally estimated at $152,810,000, final expenditures (as of Aug. 8) totaled $149,518,075.
The approved 2018-19 budget totals $156,434,000, which incorporates savings in health insurance and priorities including student service upgrades and campus construction.
Next meeting date
The College Assembly will meet on Wednesday, Sept. 12, from 2-4 p.m. in room A2021 at Truax Campus.
Published September 10, 2018. Updated September 12, 2018.
It is important to understand the rights and responsibilities employees of the college have to ensure the privacy and safety of students and their academic records. Please take a moment to review the information below. Any questions or concerns regarding compliance with FERPA may be directed to the Enrollment Services.
The Family Educational Rights and Privacy Act is a federal law designed to protect the confidentiality of students’ educational records.
Information that must be handled in a secure and confidential way includes:
It is our policy at Madison College that staff do not release grades and or test scores over the phone, because the caller’s identity cannot be verified. Discussions about specific students in public areas by college personnel should not occur.
The college may release directory information. Madison College has identified the following as directory information:
• The student’s name.
• The student’s major field of study.
• The degrees and awards received.
• Student participation in officially recognized activities and sports.
• The weight and height for members of athletic teams.
• The dates of attendance such as term start and end dates, but not specific dates
• The student’s enrollment status, full or part time.
• The student’s Madison College email address.
If you receive a request to disclose student information, please contact the Enrollment Services.
All students have the ability to enact or revoke a FERPA hold on their account via their myMadisonCollege Student Center on the full site only. Once the student logs into their Student Center the navigation is as follows:
If students prefer, they still have the option of enacting or revoking a FERPA hold by appearing in person with photo ID and the Request to Withhold Student Information form. For additional information regarding FERPA, visit the FERPA web page.
If a student has made this request, they will be identified with a FERPA indicator on:
All Madison College employees requesting access to student records and or to the Student Administration System must undergo training prior to accessing student information. Along with the rights to access comes the responsibility to maintain the privacy rights of students. If you have not completed your online FERPA training, it is important that you do so by signing on to Blackboard, going to FERPA Training, and completing the tutorial and quiz. This process will take about 15 minutes.
Thank you for your attention to and cooperation with this important policy protecting the confidentiality of student information.
Any questions about FERPA can be directed to Lori Sebranek, Registrar, at:
Published September 4, 2018. Updated September 5, 2018.
CFO/Vice President of Administrative Services Mark Thomas will have open office hours in AB148H Wednesday, Sept. 19 from 9 to 10:30 a.m.
Thomas oversees the Budget Office, Auxilary Services, Facility Services, Financial Services and Public Safety Services. He is also the co-chair of the College Assembly.
Faculty and staff can discuss matters of concern, share success stories or propose new ideas.
Published September 1, 2018. Updated September 17, 2018.
Published August 29, 2018. Updated September 5, 2018.