Committee seeks participation of faculty and staff

The Culture and Climate Implementation Committee is looking for faculty and staff to find ways to incorporate classroom activities and guest speakers into gender equity and human rights activities this Fall, or consider encouraging students to attend these events. They also would like to be invited to instructors' planned events, presentations or workshops held inside of the classroom. To learn more, contact the committee via email.

A collaboration between the office of Equity, Inclusion and Community Engagement, Intercultural Exchange, Student Life, Center for International Education, Dean of Students and various supporting student, faculty and staff has developed programming surrounding a fall 2019 theme on gender equity and human rights.

The term gender refers to the economic, social and cultural attributes, and opportunities associated with being male or female. Gender equity refers to fair treatment of people according to their respective needs in terms of rights, benefits, obligations and opportunities. Human rights are inherent to all human beings regardless of race, sex, nationality, ethnicity, language, religion or any other status without discrimination. Fall programming aims to intersect these two themes and how they shape society.

The gender equity and human rights theme will be explored with collaborative workshops, guest speakers, films and facilitated discussions, and more activities around topics such as the gender wage gap, toxic masculinity, immigration, the criminalization of people of color, LGBTQ+ issues and global women’s rights.

Published August 30, 2019.

What's on the menu?

Monday: Country fried steak, mashed potatoes, veggie and biscuit

Tuesday: Grilled chicked with garlic cpaer cream sauce, wild rice pilaf, veggies and roll 

Wednesday: Beef and broccoli stir fry, jasmine rice and fortune cookie 

Thursday: Chicken parmesan, penne pasta, mixed greens with house made vinaigrette and a garlic bread stick. 

Friday: Beer battered fish, cole slaw, fries and marble rye 

Published August 26, 2019.

Global faculty peer network launched

The Center for International Education is inviting all faculty interested in increasing dialogue and learning related to global education to join the new Global Studies Faculty Peer Network. The GSFPN begins this fall.

The goal of the network is to bring together faculty for interdisciplinary conversations on what it means to promote intercultural learning and global understanding. The Center for International Education (CIE) will look to GSFPN to help plan future international education initiatives.

Participation is informal and interested faculty can attend the first meeting Thursday, Aug. 29, at 2:30-4 p.m., Truax, Room C2455, to learn more about the network and share ideas. If interested but unable to attend, contact Geoff Bradshaw, dean of International Education, to receive future announcements.

This first meeting is meant to spark networking and conversation. Part-time faculty meeting attendance is not reimbursable and the meeting will not count toward formal college service or professional development. GSFPN hopes to grow into an organization that meets the criteria to satisfy service or FQAS requirements.

Meetings will be held twice a semester and followed by optional gatherings to encourage connection among members. CIE will share information about new initiatives, opportunities for grant funding and listen to ideas about college and student engagement on these topics.

For those new to international education at the college, Madison College is a national leader in global learning. This includes faculty-led study abroad programs, internationalization of the curriculum, welcoming international students to the college, hosting guest speakers and co-curricular programs that promote engagement.

Faculty ideas for new programs and initiatives are welcome. CIE is here to support faculty efforts in global student learning.


Published August 23, 2019.

Important student privacy reminder for all employees

Employees need to review the information below. It is important that employees understand their rights and responsibilities to ensure the privacy and safety of students and their academic records. Any questions or concerns regarding compliance with FERPA may be directed to Enrollment Services.

The Family Educational Rights and Privacy Act (FERPA) is a federal law designed to protect the confidentiality of students’ educational records.

Information that must be handled in a secure and confidential way includes:

  • Student information displayed on a computer screen
  • Student schedules
  • Class rosters
  • Class assignments
  • Grades, grade rosters and transcripts
  • Degree audits
  • Any printed material with the student’s identification or other personally identifiable information.

Discussions about specific students in public areas by college personnel should not occur.

The College may release “Directory Information.” Madison College has identified the following as directory information:

• Student Name
• Major Field of Study (Program)
• Degrees and awards received
• Participation in officially recognized activities and sports
• Weight and height for members of athletic teams
• Dates of attendance (term start/end dates – not specific dates)
• Enrollment Status (full or part-time)
• Madison College email address

If employees receive a request to disclose student information, contact Enrollment Services.

All students have the ability to enact or revoke a FERPA hold on their account in their myMadisonCollege classic portal. Once the student logs in, the navigation is as follows: Personal Information>Privacy Settings>Edit FERPA/Directory Restrictions

If students prefer, they also have the option of enacting or revoking a FERPA hold by appearing in person with photo ID and the Request to Withhold Student Information form. For additional information regarding FERPA, visit the FERPA web page. 

If a student has made this request, the student is identified with a FERPA indicator on:

  • The Class rosters via the Faculty Center
  • The Student Center via the Advisor Center
  • The Student Services Center

All employees requesting access to student records and or to the Student Administration System must undergo training prior to accessing student information. Along with the rights to access comes the responsibility to maintain the privacy rights of students. If an employee has not completed the online FERPA training, it is important to do so.

This can be done by signing on to Blackboard, going to FERPA Training and completing the tutorial and quiz (it will take about 15 minutes).

Contact Bill Dougherty, registrar, with questions at 608.246.6233.

Published August 23, 2019.

Don't delay reporting nonattendance grades

Faculty play a vital role in the accurate and timely reporting of ‘Never Attended’ or ‘Stopped Attending’ grades. At Madison College, this is done by issuing a grade of ‘N’ for students who never attended class and ‘F1’ for students who attended at least one class, but stopped coming.

To help reduce the number of students who receive aid they are ineligible for, it is important to report non-attendance in a timely and accurate manner. Students who receive financial aid and or veterans benefits but never attend or stop attending may be required to return, or pay back, all or part of the aid and or veteran’s benefits received.

Other reporting agencies also require accurate enrollment records. The timely entry of grades allows these agencies to provide students up-to-date self-service records for housing, insurance and other critical areas.

When to report:

Faculty are asked to post ‘N’ grades during the second week of class. Many students complete schedule changes during the first week of class, so entering grades the second week allows students the opportunity to easily make these changes. Grade rosters are available the Monday before the Pell Recalculation Date: Friday, Sept. 13.

Faculty are asked to post ‘F1’ grades after the second week of class. This grade should be entered when a student has stopped attending and would be unable to return and successfully complete the class.

How to report:

The Faculty Center Overview has complete how-to instructions. The overview is published on Blackboard > Learner Success > Resources and Forms>Faculty Center Overview.

Frequently asked questions regarding the topic of nonattendance and grade reporting have been compiled. The FAQs are available for reference on the forms database.

If needed, contact information for further assistance is listed below:

  • The Faculty Center located in CETL, Truax, Room B2208 or call 608.246.6646
  • In Financial Aid, Liz Hirsch, Training and Compliance Analyst can be contacted at 608.246.6456
  • In Records and Registration, Bill Dougherty, Registrar can be contacted at 608.246.6233

Published August 23, 2019.

Modern intranet display scheduled

A prototype of our first true, modern, college-wide Intranet, the soon to be singular starting point to our daily work, will be on display outside the cafeteria from 8 a.m. - 9 a.m. and 11 a.m. – 1 p.m., on both Tuesday and Wednesday, during College Community Days.

As work continues to progress towards our mid-December launch, separate Matters communications will be forthcoming regarding training opportunities on its many powerful, easy to use, new features. Training sessions will begin in October and topics will include both tailoring the tools you want to see on your home page, as well as subscribing to Madison College news that you find most pertinent.

What is a modern intranet?

Aaccording to experts Richard Blank, CMS Wire and David Maffei, Akumin, a modern intranet is a smart and integrated system with an intuitive user experience, the modern intranet focuses on three high level things colleagues care about most:

· News and information
· Finding stuff
· Getting work done

"It’s the ONE system that addresses all three things in an integrated, engaging and convenient (aka mobile), user-friendly experience. It will actually deliver on the vision and promise of becoming a veritable hub for global communication and collaboration. All from the individual user’s perspective," wrote Blank and Maffei.

Unlike most intranets, where you merely read things, maybe click on a link or two, our modern intranet is a place for doing things. One of our exceptional illustrations is the new Professional Development site. For the first time, all three funds for employee development are together– Educational Assistance, HR Professional Development and Employee Scholars, complete with their process steps. Paper forms for Employee Scholars and HR Professional Development funds have been replaced with online versions. There are even updated job aids with new worktags.

“We’re excited to launch our new site. We hope people think the steps are laid out clearly for each of our employee development funds and the site is easy to use,” said Kristin Polywacz, Director, Professional Development, Human Resources.

Stop by for a sneak peek during College Community Days and watch for the upcoming training schedule.



Published August 21, 2019.

AFT-Wisconsin Local 243 hosts Back-To-School Social

AFT-Wisconsin Local 243 invites staff and full-time faculty to our annual Back-to-School Social.

When: Tuesday Aug. 27, 11:30 a.m.-1 p.m. (Program at 12 p.m.)

Where: Truax Main Building, Room B3227

Food and beverage will provided. Tickets will be available at the registration table outside the event room.

Come and meet your co-workers and hear more about:

  • The issues that directly impact your employment.
  • Your Union's efforts to reduce food insecurity among students.
  • Upcoming meetings.

For information or to meet Union members, look for people in blue AFT Local 243 tee shirts.


Published August 21, 2019.

Celebrate the retirement of Dave Kasten

Please join in celebrating the retirement of Dave Kasten.

Dave is a graphic design and printing specialist who is retiring from Madison College after almost 32 years of service.   

  • When: Tuesday, Aug. 27
  • Where: Technology Services - Truax Building room B2229
  • Time: 12:30–2 p.m.

Come share your stories and wish Dave well.

Published August 21, 2019.

Safe Attachments enabled in emails

Over the summer, the Technology Services Cybersecurity Team has worked to implement new tools to help protect Madison College. Previously on June 20, we turned on Microsoft Safe Links, which scans any web link in an email and determines if it is safe to click on. 

On Wednesday, Aug. 21, Microsoft Office 365 Safe Attachments will be enabled in email. When a message contains one or more attachments, the message is delivered and Safe Attachments will begin scanning the attachments. You can read the message body immediately; however, the attachments will not be completely available until the safety scan is complete. You may, however, preview attachments deemed "safe" before scanning is complete. 

If an attachment is determined to be malicious, the email is routed to quarantine to be analyzed by the Security team. If you are expecting an attachment and it is not delivered, or marked malicious, please contact the Helpdesk.

If you open a message immediately after it appears in your Inbox, you might see the attachments listed as “ATP Scan in Progress,” as shown here. Opening the "ATP Scan in Progress" attachment shows a message that explains the attachment sent to you is being scanned. Once the attachment is scanned, the message is marked as “Unread” and is available to open.  

Safe Attachment scans typically complete in under one minute, however, they could take longer for large attachments. To see if the scan is complete, close and re-open the message.  

Please contact the Technology Services Helpdesk if you have any questions or concerns.



Published August 21, 2019.

Upcoming campus closures announced

Most Madison College campuses will be closed on Tuesday, Aug. 27 for staff in-service but some student service departments will reopen at 1 p.m. Please check the Department Directory to confirm hours by individual department.

Additionally, all campuses will be closed Saturday, Aug. 31 – Monday, Sept. 2 in observance of Labor Day. Campuses will re-open and the fall semester will begin on Tuesday, Sept. 3.

Published August 21, 2019.