Technical Services Department to test computing electrical power systems

The Technical Services Department is planning a test to confirm the reliability of the college's computing electrical power systems. The test will take place between 5 a.m. and 7 a.m. Saturday, March 19.  

They do not expect computing outages during this testing but online customers may experience system slowness during the testing.

Published March 9, 2016.

Workday outage Saturday, March 12

Workday will be unavailable beginning Friday, March 11, at 10 p.m. through Saturday, March 12, at 5 p.m. due to the Workday 26 release update.

This includes, but is not limited to: time entry, time off, job requisitions, pay slip review and benefit changes.

Questions? Please contact the Help Desk at (608) 246-6666.

Note: The Help Desk is available Monday through Thursday 7 a.m. to 7 p.m., Friday 7 a.m. to 4:30 p.m. and by phone only on Saturday from 7 a.m. to 3 p.m.


Published March 9, 2016.

PTK seeks faculty member for advisor team

The Madison College Phi Theta Kappa chapter is seeking a faculty member to join the advisor team.

The team annually conducts two service learning projects and coordinates several events including Golden Apple Recognition Celebration, new member induction ceremony, monthly Nerd Herd all-member assemblies and  more.

If you have service availability in your workload and are interested in serving as the faculty member of our advising team contact Renee Alfano or Marty Crabbs.

Published March 9, 2016.

Service Units closed for afternoon of Friday, March 11

Many units in Student Development and Success (SDS) will be closed for services Friday, March 11,  from 12 p.m. to 4:30 p.m.  to allow staff to attend the SDS Convocation.

As you are working with students, refer them to the Service Hours web page to verify an individual unit’s hours.

In addition, the college observes reduced service hours the week of Spring Break (March 14-18) from 8 a.m.-4:30 p.m. Again, exceptions should be reflected on the Service Hours web page by individual units.

After the spring break recess, classes resume on Monday, March 21 and continuing student registration begins Tuesday, March 29.

For information on reduced cafeteria hours, see this Matters article.

Published March 9, 2016. Updated March 21, 2016.

Reduced Cafeteria hours for Spring Break

Food Services will begin their Spring Break schedule Monday, March 14.

The Den, Gateway Café and the Health Building Café will be closed Monday, March 14, to Friday, March 18. The Cafeteria will be open all week with reduced hours of 7 a.m. to 2 p.m.

Due to upgrades on our server – OneCards will be unavailable for use from Monday, March 14, through Wednesday, March 16.

Food Services apologizes for any inconvenience.

For information on reduced service hours, see this Matters article.

Published March 9, 2016.

Workday Version 26 Go Live set for March 12

The next semi-annual release of Workday is scheduled for Saturday, March 12.

Here are some noteworthy updates affecting users.

  • Users now have the ability to view or print a PDF of their Benefit Statements for each successfully completed benefit events.
  • The ability to enter a future effective date for a name change has been added.
  • New functionality will allow users more flexibility in the spend categories that they can use with Blanket Purchase Orders (Requisitions). Previously, users were limited to a small number of spend categories when creating Blanket Purchase Orders on Service lines. Now, any spend category can be used when creating Blanket Purchase Orders.
    Note: Blanket Purchase Orders should still be created using only Service (not Goods) lines on a Requisition. This enables us to enter multiple invoices using the same Purchase Order.
  • Users will be able to set up default worktags on the header of a Requisition and have those worktags default to every line on the Requisition. The default work tag set can be saved as a template for future use by individual users or can be used in single instances. All revised job aids will be updated and available by Monday, March 14, on Madison College's Workday website.

Questions? Please contact the Help Desk at (608) 246-6666.

Published March 4, 2016.

Student models needed for new campaign

Students are needed to take part in an upcoming advertising campaign. Selected students will be featured in a wide array of marketing channels including print, television, web, billboards and brochures. All students, particularly those who reflect the cultural diversity of our community, are encouraged to get involved.

On Thursday, March 10, from 11 a.m. to 3 p.m., students are invited to stop by the “casting call” table near the Gateway. Students will have their picture taken and will be asked a few simple questions. Communications and Strategic Marketing staff will select students from this pool to take part in a photo shoot, and the students chosen will receive a $20 Amazon gift card plus the chance to represent Madison College.

Please encourage your students, particularly students of diverse backgrounds, to stop by the “casting call table” on the date and time above. This screening will only take a couple of minutes.

Questions? Contact Karen Saari at (608) 243-4297.

Published March 4, 2016.

Accepting nominations for Student Success Awards

The Clubs Executive Leadership Team is now accepting nominations for the Annual Celebration Student Success Awards. Do you know an outstanding student, advisor or group? Recognize their role in our community by nominating them for an award.

Awards include:

  • The Karen Roberts Student Life Leadership Award
  • Student Club of the Year
  • Student Organization of the Year
  • Club Advisor of the Year
  • Outstanding Student Group; Community Service
  • Outstanding Student Group; Academic Achievement
  • Student Employee of the Year
  • Student Tutor of the Year
  • Exemplary Learner of the Year
  • Arts- Student of the Year
  • Intercultural Council Student Award

To see the criteria for the awards and nominate a student, visit the Student Success Awards website.

Nominations are due by Wednesday, March 30. The Awards Banquet will be held Thursday, April 21, from 11:30 a.m. to 1 p.m.

Published March 4, 2016.

“Commit to Complete: Enroll Now” campaign begins Spring 2016

The Office of the Senior Vice President of Student Development and Success, in collaboration with Advising, Enrollment, Marketing, Retention, SDS Operations and Student Life, announces the “Commit to Complete: Enroll Now” campaign. This retention campaign will be held throughout the spring semester and is designed to increase summer and fall 2016 enrollment, with an emphasis on registration for currently enrolled program students.

The entire college community is encouraged to participate and staff may be called upon to assist in some way. Students will be sent various strategic communications about priority registration. Social and print media will used to keep the completion and registration message front and center. Faculty and staff are encouraged to have conversations with students reminding them of the importance of early registration. Advising Services will assist with in-class and registration lab opportunities.

Student Life will culminate this campaign with “Commit to Complete” carnivals at each campus to engage students and showcase the benefit of registration and completing their degree/program. The Foundation has donated two monetary “completion” awards.

Questions? Contact Carlotta V. Calmese, Dean of Retention and Student Services at (608) 243-4270.

Published March 2, 2016.

Virtual Desktop upgrades on Saturday, March 12

Technology Services will complete upgrades to the virtual desktop environment Saturday, March 12, starting at 1 p.m. and ending by 8 a.m. Sunday morning. All virtual desktops will be inaccessible until the maintenance is complete.

Please note that this is an out-of-band maintenance window. Due to spring break, this has been scheduled for the second Saturday instead of the third Saturday of the month. The maintenance will also start earlier than 5 p.m. due to the amount of work planned.

According to Technology Services, there are some running courses that have access to the virtual desktop environment between 1 and 4:30 p.m. Instructors for these identified courses will be contacted directly. If you believe their work will negatively impact you or your students, contact the Help Desk at (608) 246-6666.

Have a persistent Employee Virtual Desktop? Please be sure you have no unsaved work open, as it may be lost. Technology Services recommends logging off virtual desktops before leaving on Fridays.

Please note that access to other services will remain available.

Thanks for your cooperation,
Technology Services, Desktop Engineering Team

Published March 2, 2016. Updated March 4, 2016.