Marketing Department makes changes

The following is a note from the Marketing Department: 

We want to let you know about some staffing changes will be made in the Marketing Department shortly.

Effective August 1, 2013, Robin Gee will be transitioning to a role as writer in the Public Relations Department, working with Cary Heyer and his team. We want to thank Robin for all of her great work in Marketing, and look forward to working with her in her new role. Shortly, we will be working on filling a new copywriter role in the marketing group to take on the writing work that Robin has done.

On that same day, Vicki Saffran will take on the key point of contact role for those of you who have been working with Robin. Centralizing more of our work in planning and executing marketing initiatives across the College will help us better focus and coordinate our efforts across promotions and drive greater efficiencies.

We also want to welcome Joan Millard to Marketing who has joined us as a graphic designer working alongside Dan Edwards.

In the coming weeks, look for more Matters articles outlining the scope of the Marketing Department’s role and some tips on how we can help meet your needs.


Contact the Marketing Department via email

Storage Upgrade to occur August 3 and 4

There will be an upgrade of the NetApp Storage Appliances Satuday, Aug. 3 and Sunday, Aug. 4, 2013. The upgrade is scheduled to start at 7 a.m. each day and end between 12 p.m. and 1p.m. On Sunday, staff and students may experience brief times where they may not have access to their home drive or other shared drives.

New myScheduler option for students

Since early April, Madison College students have had a new resource called myScheduler which appears as a link in the myMadisonCollege Student Center.

myScheduler automatically produces multiple class schedule options based upon the criteria entered by a student. By identifying the times they are unable to take classes (e.g. work, athletics, etc.), and selecting any desired courses/subjects, the system retrieves all possible class schedules that are available to the student.

This month a new enhancement has been added. Students are able to import courses from their Student Center Planner into myScheduler to generate class scheduling options. This provides students the option of having courses existing in their planner imported directly into the scheduler, and skips the course selection step.

No more pen, paper and time spent flipping back and forth through the timetable!

The system does not automatically register students; students still need to utilize one of the four registration options to enroll in their preferred classes. To learn how to operate myScheduler, tutorials are available to students within myScheduler.

Please join us in acknowledging this project team: Keri Allard, Jayme Kerr, Frank Ianne, Ken LeClair, Arden Rice, Liz Hirsch, College Scheduler and our project development partners and testers.

Contact Roxanne Zetzman, manager at (608) 246-6445.

Changes in myMadisonCollege Employee Portal

To better serve the employees of Madison College, the HR team will be making some modifications to the myMadisonCollege Employee Portal. To begin this process, employee assistance is needed. Beginning Friday, August 2, 2013 there will be a quick survey that you can take each time you come into the portal that asks you why you visited. The survey also asks you what other services should be provided within the portal. Don’t be restricted by what is currently available: dream big. 

Questions to inspire feedback:

• What would make this portal more useful to you as an employee? 
• How could it help you do your job better? 
• How could it improve our employee community? 
• Guide us in our strategic direction?

As you think of these questions, provide feedback via the myMadisonCollege portal survey opening Friday, August 2, 2013. Fill out the survey as many times as you visit the portal. The survey will close in 3 months (by November, 2013) or by the time we get 500 responses, whichever comes first. Changes to the portal will begin when the feedback is processed. Other changes you may notice on Friday, August 2 are some re-arranging of the ‘pagelets’ and removal of outdated links. 

Contact Belinda Prahl by email or phone at 608-243-4380.

A new position for Belinda Prahl

Technology Training Coordinator in CETL Belinda Prahl is changing positions! Prahl's new title is Training & Development Coordinator in Human Resources.

The following is a note from Belinda:

I am excited to be joining the Human Resources department as the Training & Development Coordinator under Kristin Gebhardt. This position offers me an opportunity to serve all employees of Madison College. I began as a Technology Teacher at Patrick Marsh Middle School and enjoy seeing my former students wander the halls as adults here at Madison College. Since joining the CETL team in 2009, I have completed an IT-Programmer/Analyst Associates degree at our school and moved into a full-time Technology Training Coordinator role at CETL.

This newest opportunity moves me away from my CETL family but gives me a great new group to work with in HR. Among other things, I have been asked to enhance employee’s abilities to move “up the ranks” and create opportunities for rising stars to shine.  I am up to that challenge and look forward to working with you!

Do you have ideas for Belinda? Do you have needs for skill building in your department that she should know about?  Take a quick survey to tell her what your needs are. 

Changes to student tutorials

On Monday, July 29, additions and changes will appear on the Tutorials web page.

This page is heavily referenced by both students and staff, and provides step-by-step instructions on how to create accounts, activate accounts and use the self-service features. While the text versions of the tutorials will remain, new visual tutorials will be added and the layout of the page will be refreshed.

Prominently featured on the page will be the new Interactive Student Center Tutorial. This tutorial allows viewers to select myMadisonCollege Student Center features they are most interested in learning about.

Viewers direct this tutorial to meet their needs without having to view everything in the Student Center Tutorial at one time. A printable Student Center Training Guide (PDF) will remain available for students or staff who would like an overview of the Student Center in hard copy.

Staff is encouraged to set a reminder for Monday, July 29 to check out the new page and become familiar with the new features!

Contact Roxanne Zetzman, manager at (608) 246-6445. 

Instructors affected by enrollment changes

By request of faculty, we are pleased to announce exciting changes for students. Students will now be entered into their Blackboard classes in 5 minutes or less after enrolling. In addition, all waitlisted students will automatically have temporary guest access to a course until they are moved off the waitlist and enrolled in the class or their enrollment drops off the waitlist.

Previous to May 1, 2013, the enrollment, instructor assignment and course files ran daily by 7 a.m. With this system, changes took place every 24 hours. With the new processes introduced on May 1st, these files now run every 5 minutes which gives instructors near-real time access to their courses and enrollments.

The new waitlist processing will allow students to become guests in a course when they are placed on the waitlist. No action needs to be taken by the instructor as this will happen automatically.

When the instructor allows waitlisted students to enroll in a course, they will become a student immediately. If, after the 7th day of the course, a student does not move from the waitlist to enrolled, the student will be automatically removed from the course. Because this process is now automated, instructors will not be able to add students as guests.

For those instructors who would like to add non-enrolled guests to their class, please have the guest fill out a User ID Agreement Form. Upon completing the User ID Agreement Form, forward it to the Help Desk. Technology Services will then add the user to the Blackboard system and to the course(s) you request them to have access (This can take up to 48 hours).

The near real-time processing will start at 7:05 a.m. daily and end the following day at 3:55 a.m. No near real-time updates to courses, enrollments and instructor assignments will occur during the daily maintenance window of 4 a.m. to 7 a.m.

For further information regarding this new process, please visit our Matters Article on the subject.

View step-by-step instructions on how to customize guest access (PDF 107 KB) for your Blackboard course.

Consider the following message to Students in Blackboard:


During the enrollment process, some of you have been confirmed as waitlist students in this course. As a waitlist student, you are a temporary Guest in this course.  

During the enrollment drop and add period, one of two things will occur:

1. You are moved from the waitlist to enrolled in this course at which time you will gain full access to the course. OR

2. You are removed from the course after the 7th day from the start date because a space did not open for you to enroll in the course.

If you are already an enrolled student in this course, you continue to have full student access unless you drop or withdraw from the course. If you have any questions, please feel free to email me.

Cafeteria lowers prices on select items

As the Madison College cafeteria gears up for another busy school year, prices are being lowered on some customer favorites. 

From fresh fruit to French fries, prices have been slashed by up to 50%; Soup, chili, the burger menu, and more.

Be sure to visit the cafeteria to take advantage of these amazing prices and the hospitality of the Madison College Foodservice. 

New small group advising and registration lab

Beginning July 18, Madison College students may attend a small group advising and registration lab to receive academic advising and registration assistance after completing their COMPASS test and/or as a walk-in service. These lab services are provided on a first-come/first-serve basis and may have wait times based on capacity.

Small group advising and registration lab services include:

  • General academic advising and class requisite permissions
  • Self-service registration assistance
  • Next step resources

These labs will be offered:

  • July 18, 2013 - August 9, 2013
  • Monday – Friday
  • 10 a.m. – 1 p.m.
  • Cafeteria Lower Level, Truax campus main building

Prior to arrival, students should be prepared with the following:

  • Review class offerings and curriculum
  • Prepare personal schedule requirements (work, travel, athletics, etc.)
  • Bring official transcripts not previously submitted to the College

New program students are strongly encouraged to attend a program Advising & Registration session. These sessions give individual attention to program students. Family and friends are welcome to participate in an informational campus tour.

We acknowledge Student Development Center academic advisors, front line staff, English and math faculty advisors for their services during these labs and sessions.

Please referring students to the appropriate lab or session for their situation.

Contact Manager Roxanne Zetzman by email or phone at 608-246-6445.

Students learn about careers in manufacturing

Madison College's Manufacturing Bridge Program toured Electronic Theatre Controls on Thursday, July 18.

Electronic Theatre Controls, a local manufacturing company located in Middleton, Wisconsin, is a global leader in entertainment lighting. Their lighting systems and rigs help light the stages on Broadway in New York, Las Vegas, Hollywood, and in Disney World and other theme parks, and even here locally at the Overture Center.

Students got to tour the facility and see what types of careers in manufacturing are a possibility after finishing a degree at Madison College. 

The Madison College Bridge Program, which is funded by grant funds from the state and federal government, is aimed at helping older adult students get into a new exciting career in manufacturing.

This nine credit introductory program consists of six courses:
• Safety in the Workplace (1 credt)
• Vocational Math (1 credit)
• Interpreting Engineering Drawings (2 credits)
• Workplace Communication for Indutry (2 credits)
• Foundations of Manufacturing (2 credits
• Basic Metrology part A (1 credit)

This is intended as an introductory course for students who are interested in beginning a career in Advanced Manufacturing. We teach the “basics” of manufacturing, such as how to read a blueprint, safety procedures, the different types of machinery used in manufacturing, and the different types of materials used in manufacturing.

The goal is to help students learn the foundation skills, and upon completing the nine credits they will enter into a more advanced program at the college such as Welding, Machine Tooling Technics, Industrial Maintenance, or the Automated Manufacturing Systems. 

If you are interested in joining this program, please contact Kevin Foley at (608) 258-2356.